PAYROLL PROCESSING PROCEDURES MANUAL

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MIAMI-DADE COUNTY PUBLIC SCHOOLS PAYROLL PROCESSING PROCEDURES MANUAL FINANCIAL AFFAIRS OFFICE OF THE CONTROLLER PAYROLL DEPARTMENT TABLE OF CONTENTS ________________________________________ ______________________________ i CHAPTER ONE DAILY ATTENDANCE Daily PAYROLL Attendance Sheet Application for Short Term Leave Absence Codes Temporary Instructors Daily PAYROLL Attendance Sheet (Emergency and Paraprofessional Substitutes) Temporary Instructor (Substitute) Charges Functional Area Exceptions Payment For Temporary Instructors (Substitutes) By Professional Organizations, Public Agencies and Other Sources Cafeteria and Special Function Substitutes Holiday/Recess Pay Entitlement Guidelines Compensatory time Opt Days (Alternative Planning Days/WorkYear) M-DCPS Work Week employee Inquiry CHAPTER TWO PAYROLL ROSTER PREPARATION Authorization Requirements PAYROLL Roster Preparation Current Pay Period Full- time Current Pay Period Hourly Conversion Schedule for Hourly Employees Current Pay Period Temporary Instructors (Substitutes), Paraprofessional, Cafet

Full-time employees cannot be reported as vacation, personal or sick and also for regular or overtime pay for the same time period of the day. Only the employee’s “prime assignment” cost center may report Overtime in the SAP system (with the exception of School Police Officers).

  System, Time, Employee, Payroll