Tendering Guide - The Tender Process (PDF)

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Successful Tendering GuideThe Tender ProcessJune 2012ContentsBid or No Bid 1First steps 2Bid or No Bid decision 3Bid/No Bid Questions 3Tools 5Preparing a bid plan 11The Bid Team 11Bid Kick-Off Meeting/ Brainstorming Session 12The Bid Plan 13Tools 14Writing a successful Tender response 20Keep it simple, yet professional 20Address exactly what the Buyer asks for, and ONLY what the Buyer asks for! 20Writing Style 20Format and Presentation 20Proposal Sections 21The Approach/Solution 21Pricing 21Other Information 22Review Cycle and Sign Off 23Submission 24Submitting Hard Copy Tender Documentation 24Submitting Electronically 25Post submission 27Tender Evaluation 27Internal Debrief Meeting 27Presentations/Interviews/Site Visits 28Evaluation Feedback 29Complaints Process 30Updating the Bid Repository and Documentation 30Tools 30June 2012The Tender ProcessBid or No BidBe patient and wait for the Tender opportunity that is right for your business it is a waste of time Tendering for contracts that you are not going to most common reason for lack of success is poor choice of Tender opportunity.

system. If only a hard copy of the tender document is available make copies and keep the original safe. Do not mark the original in any way as it will be needed for final submission. • Inform the core bid team and circulate the key documents to them. • Read the documents thoroughly. Assessing whether a tender is right for

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