Transcription of Good Records Management Practices - GRS
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Good Records Management Practices - GRS
GGGOOOOOODDD RRREEECCCOOORRRDDDSSS MMMAAANNNAAAGGGEEEMMMEEENNNTTT PPPRRRAAACCCTTTIIICCCEEESSS GOVERNMENT Records SERVICE OCTOBER 2011 BLANK PAGE TABLE OF CONTENTS FOREWORD 1 Chapter 1 OVERVIEW OF Records Management 2 Chapter 2 Records Management POLICY 5 Chapter 3 RECORDKEEPING SYSTEMS 8 Chapter 4 Records Management PROCESSES AND CONTROLS 10 Chapter 5 PROTECTING VITAL Records 22 Chapter 6 MONITORING AND AUDITING 24 Chapter 7 TRAINING 25 Chapter 8 ELECTRONIC Records Management 26 Annex I Checklist for Proper Records Management Practices 31 Annex II Management of Archival Records 38 Annex III Guidelines on Preservation of Archival Records 42 Annex IV Guidelines on Establishing a Vital Records Protection Programme 52 Annex V References 55 BLANK PAGE 1 FOREWORD Records are valuable assets of organizations. Good Records Management not only helps protect Records but also enhances organizations operational efficiency.
corporate governance and promoting good management practices, we see definite merits of sharing good records management practices and procedures with government-owned or funded statutory bodies. 3. By setting out the principles and good practices relating to records management, and providing checklist and guidelines, this document aims
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