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Good Records Management Practices - GRS

GGGOOOOOODDD RRREEECCCOOORRRDDDSSS MMMAAANNNAAAGGGEEEMMMEEENNNTTT PPPRRRAAACCCTTTIIICCCEEESSS GOVERNMENT Records SERVICE OCTOBER 2011 BLANK PAGE TABLE OF CONTENTS FOREWORD 1 Chapter 1 OVERVIEW OF Records Management 2 Chapter 2 Records Management POLICY 5 Chapter 3 RECORDKEEPING SYSTEMS 8 Chapter 4 Records Management PROCESSES AND CONTROLS 10 Chapter 5 PROTECTING VITAL Records 22 Chapter 6 MONITORING AND AUDITING 24 Chapter 7 TRAINING 25 Chapter 8 ELECTRONIC Records Management 26 Annex I Checklist for Proper Records Management Practices 31 Annex II Management of Archival Records 38 Annex III Guidelines on Preservation of Archival Records 42 Annex IV Guidelines on Establishing a Vital Records Protection Programme 52 Annex V References 55 BLANK PAGE 1 FOREWORD Records are valuable assets of organizations.

definite merits of sharing good records management practices and procedures with government-owned or funded statutory bodies. 3. By setting out the principles and good practices relating to records management, and providing checklist and guidelines, this document aims to help government-owned or funded statutory bodies and their staff to ...

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Ref: CSO/AW/GC/1 (2009) Government Secretariat …

www.grs.gov.hk

Ref: CSO/AW/GC/1 (2009) Government Secretariat . Government ofthe Hong Kong Special Administrative Region . 22 April 2009 . General Circular No. 2/2009

  Government, 2009, Secretariat, Cso aw gc 1, Government secretariat

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