Guide to Document Preparation - Executive Secretariat

Guide to Document Preparation Office of the Secretary 2012 Contents of Guide Chapter 1: 1 Overview ..1 Chapters 1 through 4 ..1 Chapters 5 through 9 ..1 Key Points to Remember ..2 Ten B asic Rules ..2 Chapter 2: Plain 3 The Plain Writing Act ..3 Useful References ..3 Plain Writing Ti ps to Improve Clarity ..4 Plain Writing Ti ps to Improve Chapter 3: Word 7 Word Usage ..7 Consist ent Terminology ..9 Plurals of Compound Terms ..9 Correct Possessive Words ..10 Chapter 4: 11 Capitalization ..11 Punctuation and Chapter 5: correspondence .. 16 correspondence Overview ..16 Timeliness ..16 Content: Composing Effective Formatting Secretarial Le Template of Letter ..20 Forms of Address for Letters ..21 Salutations fo r ..21 Mailing A ddresses and Salutations f or the President and His/Her Mailing A ddresses and Salutations f or Members of Congress ..22 Mailing A ddresses and Salutations f or Governors.

correspondence, a report, or the Secretary’s own remarks. Each document therefore must be well-written, responsive, understandable, thoughtful, and effective in addressing the issues at hand. This guide outlines the standards and guidelines to achieve this

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  Report, Correspondence

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