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RECORDS CLASSIFICATION SYSTEM AND RETENTION …

RECORDS CLASSIFICATION SYSTEM AND RETENTION SCHEDULE Customized 2012 LGMA SYSTEM for the District of Sparwood Prepared by Michelle Barroca, , FY Information Management Consulting Wardner, BC August 27, 2014 TABLE OF CONTENTS INTRODUCTION .. 4 RECORDS CLASSIFICATION SYSTEM .. 4 BLOCK-NUMERIC RULES .. 5 SAMPLE CLASSIFICATION .. 6 RECORDS RETENTION SCHEDULE .. 7 SUMMARY OF 2012 LGMA RETENTION GROUPS .. 8 RESPONSIBILITIES .. 9 TIPS FOR CLASSIFYING RECORDS .. 9 DEFINITIONS .. 10 OVERVIEW OF THE RECORDS CLASSIFICATION 12 1. ADMINISTRATION .. 13 2. BUILDINGS, FACILITIES AND PROPERTIES .. 24 3. EQUIPMENT AND SUPPLIES .. 29 4. INFORMATION SYSTEMS AND SERVICES .. 39 5. FINANCE .. 47 6. LEGAL MATTERS .. 60 7.

Records and Information Management (RIM) is the field responsible for the efficient and systematic control of records (paper, electronic documents, microfiche, CD/DVDs, cassette tapes, etc.) throughout the record life cycle. Records of permanent or archival value to the corporation are identified in the manual, and are to be transferred to an

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