Transcription of RECORDS CLASSIFICATION SYSTEM AND RETENTION …
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RECORDS CLASSIFICATION SYSTEM AND RETENTION …
RECORDS CLASSIFICATION SYSTEM AND RETENTION SCHEDULE Customized 2012 LGMA SYSTEM for the District of Sparwood Prepared by Michelle Barroca, , FY Information Management Consulting Wardner, BC August 27, 2014 TABLE OF CONTENTS INTRODUCTION .. 4 RECORDS CLASSIFICATION SYSTEM .. 4 BLOCK-NUMERIC RULES .. 5 SAMPLE CLASSIFICATION .. 6 RECORDS RETENTION SCHEDULE .. 7 SUMMARY OF 2012 LGMA RETENTION GROUPS .. 8 RESPONSIBILITIES .. 9 TIPS FOR CLASSIFYING RECORDS .. 9 DEFINITIONS .. 10 OVERVIEW OF THE RECORDS CLASSIFICATION 12 1. ADMINISTRATION .. 13 2. BUILDINGS, FACILITIES AND PROPERTIES .. 24 3. EQUIPMENT AND SUPPLIES .. 29 4. INFORMATION SYSTEMS AND SERVICES.
D = Destruction P = Permanent Retention (Archives) Summary of 2012 LGMA Retention Groups Retention groups were introduced in the 2012 LGMA system to simplify and streamline the retention process. Retention groups have been assigned to the vast majority of classifications, although some secondary level retention periods still exist (e.g. 1405,
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