Retention and Disposition of Records - New York State ...

Retention and Disposition of Records : How Long to Keep Records and How to Destroy Them by Geof Huth Archives Technical Information Series #41 2002 Introduction You must regularly destroy unnecessary Records if you want to do your work as efficiently as possible. Many people don t learn this lesson until they ve spent a month clearing obsolete Records out of a storage room. It s a lesson that others have learned when they found themselves unable to respond to legal subpoenas or discovery actions. But you can avoid learning this lesson the hard way by finding out how to use Records Retention schedules to simplify the Disposition of your Records . The fundamental element of any Records management program is managing the Disposition of Records , thus improving access and efficiency. You should see these improvements when dealing with paper Records , as well as with electronic Records and Records on microfilm.

A records retention schedule (more formally called a "records retention and disposition ... dispose of records as long as your agency’s Records Management Officer (RMO) first notifies the State Archives in writing of the agency’s intent to use the ... possible title for the records series. 3. Determine if you have the official copy

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