Retention and Disposition of Records - New York State ...

Retention and Disposition of Records : How Long to Keep Records and How to Destroy Them by Geof Huth Archives Technical Information Series #41 2002 Introduction You must regularly destroy unnecessary Records if you want to do your work as efficiently as possible. Many people don t learn this lesson until they ve spent a month clearing obsolete Records out of a storage room. It s a lesson that others have learned when they found themselves unable to respond to legal subpoenas or discovery actions. But you can avoid learning this lesson the hard way by finding out how to use Records Retention schedules to simplify the Disposition of your Records . The fundamental element of any Records management program is managing the Disposition of Records , thus improving access and efficiency. You should see these improvements when dealing with paper Records , as well as with electronic Records and Records on microfilm. The State Archives develops general Retention schedules for State agencies and local governments.

Record types held by local governments (e.g., schools and BOCES, municipalities, counties, towns, miscellaneous public entities) are described within the Retention and Disposition Schedule for New York Local Government Records (LGS-1). Proposed schedule items are reviewed by • local government and state agency officials,

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