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The Application Rationalization Playbook - CIO.GOV

The Application Rationalization Playbook An Agency Guide to Portfolio Management Application Rationalization Playbook Page 1 Table of Contents Table of Contents 1 Introduction to Version 3 Introduction to the Playbook 3 Key Terms 4 Disclaimer 4 A Six-Step Process for Application Rationalization 5 Step 1: Identify Needs and Conduct Readiness Assessment 7 Conduct Readiness Assessment 7 Identify Requirements 8 Develop a Questionnaire 8 Step 2: Inventory applications 10 Send Questionnaire 10 Validate Responses 10 Create Application Onboarding Process 10 Step 3: Assess Business Value and Technical Fit 11 Review Business Value and Technical Fit Responses 11 Determine Application Dependencies 11 Identify Application Duplication 11 Step 4: Assess Total Cost of Ownership 12 Determine Current-State TCO 12

Application Rationalization Playbook Page 2 6.2 Assess Future-State TCO and Hosting Options 18 6.3 Analyze Hosting Alternatives for On-Premise Applications 18 6.4 Develop Migration Strategy and Change Management Plan 20 Conclusion 23 Appendix 24 Appendix 1 - Example Inventory Sources 24 Appendix 2 - Policies and Guidelines 24

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