WebTA User Guide for Sailors - United States Navy

1 17 July 2018 WebTA User Guide for SailorsWelcome the updated My Education!For expedited WebTA funding: Ensure your school has uploaded their catalog and tuition rates into the Academic Institution Module. Use the search feature to automatically populate course information and tuition rates. Avoid manually entering these items. Ensure your current education plan is approved, required counseling is properly documented in My Education, and you have no other outstanding to WebTA Visit , and select My Education/ WebTA /NCPACE DL under Quick Links to access your My Education account. You may log-in via CAC or with DoD My Education Use My Education Home to review updated announcement messages, to access the key modules, and to access required training and resources. If you have previously used TA or NCPACE DL, be sure all your grades have been posted.

2 If you have missing grades, you will not be eligible to apply for additional funding, and you could be issued a Letter of Indebtedness for not having successfully completed previous courses. Select Tuition Assistance to initiate a new WebTA Personal and Course Information This screen lists the information you will need in order to complete your WebTAapplication. The Eligibility section either welcomes you or cites issues for you to address in order to continue. If the Course Issues icon is red, resolve the pending issue(s) before creating an application. 5 Complete Outstanding Requirements You will not be able to create WebTA Applications if the system shows that you have outstanding requirements. Follow the steps in the Eligibility notice or visit the navy College Program website and review the VOLED Process for more for Course Issues Go to the Tuition Assistance tab to locate the Course Issues icon.

3 If the course issues icon is blue, there are no pending issues. If the Course Issues icon is red, you will need to resolve the pending issues. The system will not allow you to create WebTA applications until you have done Your TA Application Once you are eligible, select Create New Application to continue. Caution: NCPACE DL funding applications mustbe created using the NCPACE tab. Per NAVADMIN 127/18 (released 21 May 2018) effective 01 June 2018, TA/NCPACE DL funding is limited $ combined per Fiscal Year. navy no longer caps funding to a specific number of credit hours. TA/NCPACE DL will continue to be paid at the DOD established limits of $ per semester hour, $ per quarter hour and $ per clock the TA Application Agreement Read the TA Application Agreement carefully, and keep a copy for your records!

4 You can also review a copy by selecting the View Application Agreement icon. 9 Accept the TA Contract When the TA Application Agreement is modified, the date in the lower right corner is updated. Click I accept to acknowledge that you understand and agree to the terms of the TA contract. Officers, please note that you are agreeing to remain on active duty for two continuous years (24 months) after completing your final TA/NCPACE DL funded course. 10 Prepare to submit your application Review your profile information. Verify that your email addresses are correct. Enter or update required information by going to My Education Home and using the Profile icon. Don t forget to save the updated information. You will be prompted to upload a new education plan if the school on your WebTA application doesn t match the school on the approved education plan in your online education record.

5 The newly uploaded education plan will then need to be reviewed and approved by a navy College Command Approver InformationThere are two options for entering your Command Approver Search a list of Command Approvers with established accounts. Click Select to populate. If your Command Approver is not listed, use the +Manual Entry button in the lower right corner of the search window to manually enter the information. Verify the Command Approver s email address before entering. If the email address is incorrect, he/she will not receive system notifications to approve your WebTA Installation and School Information Search for your installation using the search window and click on select to populate. If you are OCONUS, selected your servicing OCONUS navy College Office.

6 Search for and Select your school using the search window. You can also confirm that you are still on the same installation and are still attending the same school if prompted. Enter the institution s published term start and end dates using the calendar functions. Allcourses listed on the WebTA application musthave the same term start and end Course Information If your school has uploaded their catalog into the Academic Institution Module, you can search for your course using the Search Course Catalog feature. Using the search feature ensures that the course information is correct and will expedite TA funding. If your school has not uploaded their catalog, select the Search Course Catalog feature and then look for the +Manual Course button in the lower right corner of the search Course with Search Feature If your school has uploaded their catalog to the Academic Institution Module, you will be able to add course information by locating your course(s) in the school catalog and adding it to your WebTA application by using the Select button.

7 For manual course entry use the +Manual Course Course with Search Feature Complete the remaining course information. Some fields will automatically populate. Select Confirm if the course is listed on the approved education plan in your My Education Account or Confirm Substitute if the course is a school approved substitution for a course on your degree plan. You may be asked to provide documentation that the course is an approved Course Manually When manually entering course information, complete the required fields and select Confirm if the course is listed on the approved education plan in your My Education Account or Confirm Substitute if the course is a school approved substitution for a course on your education plan. You may be asked to provide documentation that the course is a school approved Your WebTAApplication Review your course information and select Save.

8 Select Submit to forward to your Command Approver. Your Command Approver will receive an email letting him/her know your application is available with a link to your WebTA application. He/she will ensure your eligibility for TA; approve your application, and electronically forward it to the navy College Virtual Education Center (NCVEC) for System Messages When you select Save and Submit, the system may present you with errors/issues to resolve. Correct any error messages. Select Save and then Submit System Messages Don t forget that NAVADMIN 219/16 requires you to submit your application andto have it command approved at a minimum of 14 days prior to the institution s published term start date. My Education confirms that your WebTA application has been submitted for Command Approval and provides a list of important reminders.

9 My Education will notify you every couple of days if your application has not been command approved. Check the status of your WebTA Application by going to Tuition Assistance and Current Applications section. The navy College Virtual Education Center (NCVEC) will ensure the course request is consistent with your education plan and authorize your voucher. The system will email you when your request has been funded and is ready to be if needed! Don t forget that your WebTA application must be created, electronically submitted to your command approver, andcommand approved no later 14 days priorto the institution s published term start date. Applications identified as Submitted have been forwarded for Command Approval. navy considers it to be yourresponsibility to follow-up with the Command Approver to make sure that the application is command approved in time to be funded.

10 If your command approver has questions or experiences problems, please act quickly. If he/she is unavailable, you can change the command approver by using the Edit feature and submit the application to the newly entered command Command Approval Notification The My Education system electronically transmits your command approving official s decision to you. The system automatically forwards command approved applications to the navy College Virtual Education Center (NCVEC) for review. They will ensure that your course request is consistent with your navy College approved education plan in My Education. My Education will send you an email once your voucher is funded advising you to print your TA Voucher and submit it to your school to pay for your course(s) --BEFORE the term begins!