OSHA 2209 SMALL BUSINESS - OSHA Safety Manuals

1 SmallBusinessHandbookSm all Busi nessSaf ety andHealthManagementSeriesOSH A 220 9-0 2R 20 05 Emplo yer s are responsiblefor pr ovidinga safe andhealth y wor kpl ace for their sroleis to pro motethe safetyand healthof America swo rk in g men an d womenby set ting and enforcingstan dar ds; provi ding training,outr eac h and edu ca -tio n; est abl is hi ng par tnerships; and encouragingcon ti nu al improvementin wor kplacesafetyan dhealth .About th is Ha ndbookThi s handbook is pr ovidedto owners, propri-etors andmanagersof smallbusinessesbytheOc cupation al SafetyandHealthAdministration(OSHA),anag ency of theU. S. di ti onalcopies of thispublication,wr it e to th e U. S. GovernmentPrintingOffice,(GPO), Su perin tendentof Documents,MailSt opSDE , 732N.

2 CapitolSt reet,NW, Washington,DC20401,or cal l th e OSHAP ublicationsOfficeat (202)693-1888,or fax(202)693-2498for orderinginf or easenotethattheentiretextof theSmall BUSINESS Handbookis availableonOSHA swebsit e at http :/ /w uldhelpsmallbusinessem-plo yers meetthelegalrequirements imposedbyth eOccupationalSafetyandHealthActof1970(th eAc t) , andachieveanin- compliancestatusbefor e anOSHAin specti on . An excellentresource to accom-panyth is in for mationis OSHA sSafetyandHealthPro gr amManagementGuidelines, (54 Feder alReg ister3904-3916,Ja nuary26,1989),alsoavail-ab le onOSHA s handbook is nota legal interpr etationof thepro vi si onsof th e Actanddo es notplaceanyaddi-tio nal requi rementsonemployersor can not be citedund er theGeneral DutyClause in Sectio n 5(a)(1)of theAct forfailureto fol -low recommendatio ns in th is materialsin th is han dbo ok arebaseduponFederal OSHA standards andoth er requirementsineffect at th e ti meof pub lic ation an d upongenerallyaccep tedprin cip les an d ac ti vi tieswi thinthejobsafetyan d health fiel d.

3 Theyshould beusefultosmall busin es s ownersor manag ersandcanbeadaptedeasil y to in divi du al es tab is important to poin t out th at 24states,PuertoRico an d th e Vi rg in Is lands operatetheirownOSHA-appro vedsafety an d health programsunderSectio n 18of th e Ac t. While th e programsin theseStatePlanStatesmaydiff er in somerespectsfr omFederal OSHA,th is handbook canbeusedbyemployersin an y st atebecause th e standardsimposedby St atePlanStates must beat leastaseffectiveas FederalOSHA listofst atesth at oper ateth ei r own safetyandhealth pr o-gr amscanbe fo und on OSHA swebsite a. go th is pub licati on is in thepublicdo main an d maybe repro duc ed , fully or partially,without permissio n. Sour ce cred it is requested butno t in fo rmatio n will be made availableto sen-so ry impairedin divi duals up on request byvoiceph one (202)693-1999or teletypewriter(TTY)(877) eas e No te:Th e smallbus iness employerse ekingin fo rmationon procurement or contractingwith theDepartment of Labor or OSHA shoul d contacttheDepartment of Labor s Off ice of SMALL BusinessPr og rams, 200Co nst itu ti on Avenue, NW,RoomC-2318,Washin gto n, ll Busin ess Han dbo okOc cup at ional Safety Dep art ment of LaborOSHA2209-02R2005U.

4 S. Department of EF ACE4 Office of SmallBu si nes s As sista nce4Co op er ativ e Pro grams4St ate Pla ns4 Office of Train in g and Educat io n4 OSH A s Webs ite5 Saf ety and Heal th Ad d Va lu e5 INT RODUCTION:TheVa lueof a SafetyandHe alth ManagementSystem6A Pro fi t an d Lo ss State ment6 Devel opi ng a Pro fi tab le St rateg y fo r Han dl in g Occupa tio nal Safety and Health6A FOUR- POINTWORK PLA CE PRO GR AM:TheBa sis of a Plan8 Usi ng the Fo ur-P oi nt Prog ram8 MAN AGE MENTCOM MITMENT AN D EMPLOYEE INV OLVEMENT8WO RK SIT E ANA LYS IS9HA ZARDPR EVENTIONAN D CONTR OL9TR AI NING FOR EM PLOY EES, SUPER VIS ORS ANDMANAGERS10 Doc umenti ng Your Act iviti es11 Saf ety and Heal th Rec ord ke epi ng11 INJ URY/ IL LNESSREC ORD S11EX PO SUR E REC ORDSANDOTHERS12 STARTING A SAF ET Y ANDHEALTH MAN AGEM EN T SYSTEM.

5 Cre ati nga Plan13 Decid e to Sta rt Now13 Des ig nat ing Resp ons ib ili ty13 Ask fo r Help13 Org an ize th e Wo rk pl ace14St ar t Gath eri ng Sp eci fic Facts Abo ut Yo ur Situa tion14Es tab li sh a Fo ur-P oint Saf et y and He al th Program15 Devel op and Impl ementYo ur Ac ti on Plan15 SEL F-I NSPECTION17 Sel f- In sp ecti on Sco pe17 Sel f- In sp ecti on Ch eck li sts18EM PLOY ER POS TING18 REC ORDK EEPING18 SAF ETY ANDHEALTHPRO GRA M18 MEDI CA L SER VICESANDFI RST AI D19FI RE PR OTECTION19PE RS ONALPRO TECT IV E EQ UIPMENT ANDCLOTHING20 GEN ER AL WORK ENVIRONM EN T20 WALK WAYS21 FLO OR AND WAL L OPENINGS21 STAI RS ANDSTAIRWAY S22EL EVA TED SUR FAC ES22EX IT IN G OR EGR ESS - EVA CU ATI ON22EX IT DO OR S23PO RTAB LE LA DDERS23HA ND TOOLS ANDEQUIPMENT24PO RTAB LE (PO WEROPERATED)

6 TOOLS ANDEQU IPMENT24AB RAS IVE WHEELEQUIPMENT GRI NDERS24PO WDER -A CTU ATEDTOO LS25 MACHI NE GUARDING25LO CKO UT/T AGOUTPROCEDU RE S26 WEL DI NG, CUT TINGANDBR AZI NG27CO MPR ES SORSANDCO MP RES SED AIR28 ContentsCO MPR ES SOR S/AIR REC EI VER S28CO MPR ES SED GA S CY LINDERS29 HOI ST AND AUXIL IARYEQU IP MEN T29 INDU ST RIAL TR UCK S - FORK LIFTS29 SPR AYI NG OPE RATIONS30 ENT ERI NG CONFINEDSPA CES30 ENV IR ONMENTALCONTROL S31FL AMMABL E ANDCOMB USTI BLE MATERIALS32HA ZARDOUSCHEM ICALEXPOSU RE33HA ZARDOUSSUB STANCES COMMUNICATI ON34 ELEC TRI CAL35NO ISE37FU EL IN G37 IDE NT IF ICA TIONOF PIPINGSYSTEMS37 MATER IALS HANDLING38 TRANSPORTINGEM PLOY EES AN D MA TERIALS38CO NTROLOF HARMFUL SUBST ANCESBY VENTILATIO N38 SAN ITI ZINGEQUIPMENT ANDCLOTHING39 TIR E INFL ATION39AS SI ST ANCEIN SAF ET Y AN D HEALTHFO R SMALL BU SIN ESS ES40 OSH A As si stan ce40OS HA S

7 OF FIC E OF SMAL L BUSI NESS ASSISTANCE40ON -SI TE CONS ULT ATION40 OTHERCOOPERATIVEPRO GRAM S41VO LUNTARY PRO TEC TIONPR OG RAM S (VPP)42OS HA STR ATEGICPAR TNERSHI P PROGRAM(O SPP)42OS HA AL LIANCE PROGRAM42St ate s wit h App rovedPlan s42 OSH A Publ icat io ns42 Oth er So urces of As sis ta nce43VO LUNTARY PRO TEC TIONPR OG RAM S PARTICIPANTS ASS OCI ATIO N (VPPPA)43SM ALL BUS INES S DEVELO PM EN T CENTERS43 NAT IO NAL INS TITUTEFOR OCCUP ATI ONALSAF ETY AN D HEALTH(N IOS H)44WO RK ER S COM PENSATI ON CAR RIERSAN D OTHER INS UR ANC E COMPANIES44 TRADEASSOC IATIONSAN D EMPLOYERGROU PS44 TRADEUNIONSANDEMPLOYEE GROUPS44TH E NAT IONALSAF ET Y COU NCIL ANDLOC AL CHAPTERS44PR OFE SS IONALASS OCIATIONS44 SPECIFI C MEDICAL CONS ULT ATI ON44 YOU R LOCALLIBR ARY45FI NAN CI NG WOR KPL ACE IMPR OVEMENT45AD DI TI ONAL WEBPA GES OF INTER ES TTO SMALLBUS INE SSES45Ap pendix A:Ove ra ll Acti on Pl an Workshee t46Ap pendix B:Model Po licy St ate ment s48Ap pendix C:Codesof Saf e Pra cti ces49Ap pendix D:OS HA Job Saf ety and He alt h Sta ndards, Regulati onsand Re quire me nt s50Ap pendix E.

8 Sma ll Bu sines s Reg ul ato ry En forc ementFai rnes sAct of 1996 (SBREFA)51OS HA Regional Off ices52OS HA s Non- Re talia tion Pol icyinsid e back cov erOS HA HAN DB OOKFOR SMALLBU SI NESSESPR EFACE4 Americ anemployersandworkerswantsafeandhealthfu l pl acesin whichto gohomewholeandhealthyeach make thatdreampossi-ble,OSHAis co mmittedto as suring sofaras pos-sib le thateveryworkingmanan d woman in thenationhas safeandhealthful kers witha safeworkp lac e is central to theirabilityto enjoyhealth,security andtheopportunity to to cut unnecessaryrules,regula-tio is eliminatingthousandsofpag es of ou tdatedregulationsandcontinuestorewrit e standards in paringdown its regul atoryagendasothatit moreaccu-rately reflectsrealisticgoalsthatbestservethene edsof Americanemployers tedby th e realitiesanddemandstokeeppacewi th theworkfor ce andproblemsof thefu tu re,OSHAis developingnewst rategiestoreduceoccupationalfatalities,i njuriesandillness-es.

9 Cou pl edwith strong,ef fectiveandfairenfor ce -ment,OSHA stri vesto pr ovideimprovedoutreach,ed ucationan d complianceas sistanceto America semployers of Sma ll Bus ine ss As sistanceOSHA wants to providequ alityse rviceto ou rsmall bus iness cu October2002,OSHA createdtheOfficeof SMALL Bu siness Assista ncetoprovide smallbusines s dir ection, to fac ilitate infor-mationsharing andto he lp in findingandac hievingregulatoryco toeducatesmallbu siness es onus ingup -to-date toolsandmaterials, an d fac ilitates opportunitiesto com-ment onOSHA ofSmallBu siness As sistancemainta insOSHA s spe -cializedsmallbu siness webpages foundat ic e of SmallBusinessAssistancecanbecon tactedbytel ephoneat (202)693-2220or bywr iti ngto : Di rector , Officeof SmallBusinessAs sis tance, 200 Constit utionAvenue, ,RoomN-3700,Washington,DC tive Progr am sYearsof experien ce showusthatvoluntarycol-labor ativerelationshipsbetweenOSHA,theprivate sector andoth er government en titi es leadtoimpro vedsafetyan d health.

10 Asa result, OSHAcon ti nues to expan d itscoop erativeprogramswhic h currently inc lude the fr eean d confidentialCo nsul tation Program,theVo lun tar y Pr ot ecti onPro gr ams,th e Strategic Partnership Programan dOSHA snewestad ditio n, Al li ances . Fora moredetaileddes crip ti on of each of th eseprograms,please seepages 40- sin es ses areen co uragedto investigateth e fu ll arrayof coop erativepro ic ip ati oncanbe on anindividualcom-panybas is or th ro ugh anindu fo rmation on each pr og ramis al so avail-ab le on OSHA sweb site at ,byco n-tactin g an y OSHA offi ce,or by cal li ng(800) ate Pla nsOSHA hasimport antpar tn erships withthe24states, PuertoRi co an d th e Virg in Islandsthatoper-ateth eirown OSHA-ap provedsafetyandhealthpro gr work pl ac e safetyandhealthpro-gramsfrequently leadth e wayin developinginno-vativeap pro ac hes to making America sworkplacessaferan d health ier.