GENERAL INFORMATION - Judiciary of New York

1 part 53 Practice rules (Revised February 2016)The following rules serve to supplement the applicable CPLR and Statewide Commercial DivisionRules, except where attorneys or pro se litigants must provide their contact INFORMATION to theTrial Support Office, located in Room 158M. Failure to provide the contactinformation will result in undeliverable communications from the CONTACT INFORMATION CANNOT BE CHANGED BY THE part . Anyissues related to incorrect contact INFORMATION must be addressed directly withthe Trial Support Office by requests for adjournments or page extensions must be emailed toChambers at is preferred for all communications. DO NOT SEND THE SAMECOMMUNICATIONS USING MULTIPLE for extraordinary circumstances, no motion scheduled for oral argument willbe adjourned unless the request for adjournment is communicated to the PartClerk no later than noon the day prior to the scheduled argument. Otherwise,only one adjournment is allowed per motion or NOT CALL OR SEND letters/faxes to chambers or the courtroom to requestan adjournment.

2 All requests for an adjournment shall be made by email,copying all parties, to for admission PRO HAC VICE, whether made by motion or stipulation, shall beaccompanied by a proposed order and an affidavit in support from a member of the Barof the State of New york and an affidavit of the applicant and a recent certificate ofgood standing from the applicant. (Exhibit A, annexed to these Practice rules ).Page 1 of 24 MOTION sequence numbers must appear on ALL motion papers including: thenotice of motion, memos of law, exhibits, affirmations, AND MOTION WILL NOT BE SCHEDULED FOR ORAL ARGUMENT UNTIL IT IS FULLYSUBMITTED IN THE SUBMISSIONS part . light of recent changes in the E-filing office, part 53 cannot schedulenewly filed motions for oral argument unless and until all parties to themotion have submitted Working Copies in hard copy form to theSubmission part (Room 130) (SEE Rule #13 regarding E-filing). the event a party fails to timely submit the Working Copies , theSubmissions part may adjourn the return date, which will delay thescheduling of oral argument for the motion.

3 Issues related to the return date of a motion still on the submissionscalendar must be addressed directly with the Submissions part bycounsel. of Law ARE REQUIRED on ALL motions. Limit and Page Extension Requests (enlarged briefs) will be denied absentan extraordinary showing of complexity. Parties requesting a page extensionshall submit a short statement explaining the request to Combined briefs for cross-motions are restricted to the same page limits setforth in Commercial Division Rule 17, which provides that:Rule 17. Length of Papers. Unless otherwise permitted by the court: (i)briefs or memoranda of law shall be limited to 25 pages each; (ii) replymemoranda shall be no more than 15 pages and shall not contain anyarguments that do not respond or relate to those made in thememoranda in chief; (iii) affidavits and affirmations shall be limited to 25pages each. Papers on Orders to Show Cause are returnable directly to the part ,and must be submitted at least one day prior to oral argument on theapplication, unless otherwise directed.

4 Reply papers are NOT permitted onPage 2 of 24orders to show for Dispositive 19-A statements (Statements of Undisputed Facts) are required onall summary judgment judgment motions should be initiated within 30 days after thefiling the Note of Issue, unless otherwise is not stayed by the filing of a dispositive motion unlessotherwise directed by the Court. argument is required on all motions except motions to reargue. for discovery motions, no prior permission is required before making amotion. Commercial Division Rule 24 letters are NOT required in part 53. of Proceedings to each oral argument held on a motion, the moving partyshall request from the court reporter a transcript of the proceedings andpromptly provide a copy to the Court, to be delivered to the part Clerkor via email to to provide a copy of the transcript to the Court when specificallydirected by Chambers will result in the motion being marked abandoned.

5 Name and contact INFORMATION of the court reporter can be obtainedfrom the part Clerk (646-386-3304). : Please note that as of May 24, 2010, E-filing is mandatory in allcommercial cases filed in New york County. For any questions with respect to E-filing rules and procedures, call the E-filing Office at (646-386-3610) or go to: : If parties are eligible and wish to opt-out from participating inmandatory E-filing, they must file a Notice of Opt-Out (Note: all forms can befound on the E-Filing Website).Page 3 of Copy Documents: Any hard-copy documents in E-filed cases, includingcorrespondence and requests for adjournment, that are sent to the part or toChambers MUST be E-filed or will not be deemed a part of the record. NOTICES FOR E-FILING MUST BE ATTACHED TO THE LAST PAGEand not as a cover page, as was previously directed. Copies ( Courtesy Copies , Working Papers , Originals , Duplicate Originals ) shall submit working copies to the E-Filing office ONLY (NOT TOTHE part OR CHAMBERS) pursuant to the E-filing rules , on the returndate of the motion (see 4b(ii) above).

6 The working copies shall include:original signatures, exhibit tabs, notaries, proofs of service, and allexhibits without redaction. NOT SUBMIT ADDITIONAL WORKING COPIES TO THE part ORCHAMBERS, UNLESS OTHERWISE the Court s disposition of the motion, ALL motion papers in an E-filed action will be discarded, UNLESS counsel affixes a legend on theface of the motion papers requesting that they not be discarded. Counsel shall have 30 days from the date of entry of the disposition ofthe motion to retrieve the original motion papers from part 53, or theywill be ORAL of Orders: The following procedure MUST be adhered to if the parties aredirected to settle an order or settle an order on notice during oral argument or in shortform parties must wait until a short form order has been issued by the Courtbefore submitting any orders for proposed orders must be settled on notice, pursuant to Uniform RulePage 4 of notices, proposed orders, and accompanying transcripts, affidavits, and/ordocuments must contain the motion sequence number, shall be E-filed ANDprovided to the Court in hard-copy Orders submitted in connection with a motion for a defaultjudgment should be sent to the Commercial Support Orders submitted in connection with any motion except for amotion for default judgment should be sent directly to the part of Transcripts.

7 In the event that a party requests that a transcript be SoOrdered by the Court, the following procedure must be adhered to: shall be submitted together with an errata sheet correcting all errorsin the record, including presumed court errors. If all parties consent to theproposed corrections or agree that no corrections are required, a stipulation tothat effect shall accompany the errata sheet or transcript. the absence of consent as to the errata sheet, the requesting party shallnotice the record for settlement pursuant to CPLR 5525 [c]. for Inquests: A party requesting or directed to submit an inquest in part 53shall submit in hard-copy form AND E-file the following INFORMATION or affidavit from a person with knowledge of the facts setting forth howdamages are 's affirmation setting forth a brief recitation of the facts and thegrounds for liability. The affirmation should also discuss the damages incurredby the should be submitted in support of all requests for damages.

8 ForPage 5 of 24 the relief is attorneys fees, the attorney's affirmation should attachthe billing statements describing the activity, the identity and title of theperson performing the activity, time, date, and billing the relief is for lost profits, financial statements for comparative timeperiods should be counsel believes it would assist the Court, affidavits from experts( , accountants, appraisers, etc.) should be of service must be filed indicating that all papers and exhibits submitted tothe Court have been served on opposing trial submissions of the proposed findings of fact and proposed ordersshould be submitted in PDF and WordPerfect format by e-mail additional submissions that will be helpful to the Court should be in opposition should follow the same format as set forth related to Orders/Transcripts party shall contact the part or Chambers to inquire as to whether an orderhas been signed UNLESS it is an emergency ( the order is time sensitive OR itwas submitted more than 45 days prior).

9 In the meantime, parties are directedto check SCROLL, E-Filing, E-Courts and the County Clerk s file for orders. If theorder is not there, it has not been signed. Otherwise, if an inquiry must bemade, please send an E-mail, cc ed to all parties, to and E-Filing can be accessed 6 of document requiring Justice Ramos signature ( proposed/settledorders, stipulations or transcripts to be so ordered ) shall be E-filed ANDprovided to the Court in hard-copy orders on motions or stipulations to consolidate or change captions shall besent to the Trial Support Office, located in Room 158M. shall use the approved confidentiality stipulation and order for theproduction and exchange of confidential INFORMATION available here: the parties agree that additional language should be incorporated into thestipulation, a cover letter shall accompany the submission pointing the Court tothe changes and/or attach a red-lined 53 conducts telephone conferences Monday through Thursday between 4and 5 Even if you are in the building on another matter, you shall notappear in person in either Chambers or the part for a scheduled telephoneconference.

10 A party to the case must initiate the call with all parties on the linebefore contacting the court, or provide dial-in INFORMATION (via fax) at least 24hours before the scheduled call. A reservation is not necessary. WHENCONTACTING THE part OR CHAMBERS, THE PARTIES MUST HAVE THE INDEXNUMBER Conferences: Counsel are encouraged to review the Addendum tothe Preliminary Conference Order, annexed to these Practice rules , prior to thescheduled PC and meet/confer on the issues raised to Preliminary Conference Order: The addendum is astipulation that would limit discovery at the outset of litigation in anPage 7 of 24effort to streamline the discovery process. Counsel are encouraged toreview the Addendum to the Preliminary Conference Order (Exhibit B,annexed to these Practice rules ), prior to the scheduled PC andmeet/confer on the issues raised therein. discovery deadlines are ordered by the Court, service of discoveryrequests, responses, or motions shall be made in-hand on or before 5pm on thedate Disputes.