Shandon United Methodist Church Emergency …

1 Shandon United Methodist Church Emergency policy and Procedure guidelines October 2016 Page 2 of 27 Emergency NUMBERS Emergency SERVICES: 9 -1 -1 LOCAL Emergency INFORMATION LINE: 803-576-3400 LOCAL POLICE DEPARTMENT: 803-545-3500 (2123 Devine Street) LOCAL FIRE DEPARTMENT: 803-733-8363 (2847 Devine Street) ALARM COMPANY CONTACT NUMBER: 803-476-0014 POISON CONTROL CONACT NUMBER: 1-800-222-1222 ( Emergency ) 803-777-1117 (Non- Emergency /Local) LOCAL HOSPITAL: Providence 803-256-5300 Palmetto Health Richland 803-434-7000 Palmetto Health Baptist 803-296-6010 LOCAL FBI FIELD OFFICE: 803-296-6010 Church ADDRESS: 3407 Devine Street, SC 29205 MAIN OFFICE #: 803-256-8383 PRESCHOOL #: 803-256-1498 Page 3 of 27 Table of Contents I.

2 Introduction II. Fire procedures A. Fire Drills and Emergency Awareness B. Evacuation procedures During Normal Business Hours C. Evacuation procedures During Evening, Weekend Activities III. Medical Emergencies IV. Severe Weather (Tornado) V. Intruder/ Active Threat Situation A. Intruder B. Active Threat 1. Profile of an Active Threat 2. Coping With An Active Threat Situation 3. How To Respond When An Active Threat Is In Your Vicinity i. Evacuate ii. Hide Out iii. Take action against the active threat 4. How To Respond When Law Enforcement Arrives Appendix Campus Building Overview Emergency Equipment, Fire Pull Stations, Extinguishers, & Emergency Aid Boxes Semi Annual Fire/Tornado Drill Reporting Form Injury/Incident Report Form Page 4 of 27 I.

3 Introduction This manual is intended to provide ministers, staff, and Church members with guidance and a better understanding of individual responsibilities and measures to be taken when Emergency situations occur on Church property. Although these procedures provide the general framework for actions to be taken, the individuals initiating the response must display a solid understanding of the situation which may dictate an alternative course of action than referenced in this document for the safety and well-being of those involved. Included as an Appendix is a plan view of the Church property including the four buildings and sanctuary. Knowing the name of the buildings found on page one of the Appendix and proximity to each other will assist in following the procedures listed in the manual as well as identifying the locations of fire pull downs, extinguishers, and medical supplies.

4 Staff Responsibilities - The following staff members will be encouraged to log into the Church security system via smart phones and to carry the phones with them during their course of business. Ministerial Staff Business Manager Director of Christian Education and Programs Director of Youth Ministries Associate Directors of Children and Family Ministries Preschool Director Director of Kitchen Ministries Security Security Custodial Staff (3) The senior staff member onsite during an Emergency or drill exercise will be determined in the order listed above. II. Fire procedures A. Fire Drills and Emergency Awareness. It is necessary for Church staff to carry out a fire, hazardous materials, tornado drill annually.

5 During this time a discussion of procedures to follow for these situations as well as in the event of an intruder/active threat situation. This dissemination of material will be initiated by the Health and Welfare Committee (HWC) and coordinated with clergy and staff. The HWC has overall responsibility for implementing the requirements contained in this manual. This drills discussed in this document will be conducted in September each year. The September drill for weekday staff can be coordinated with Preschool drill activities which are conducted monthly. Page 5 of 27 In addition to conducting a fire drill during week day business hours for Church staff, a fire drill should also take place during Sunday School hours for all ages infants and up.

6 The HWC will coordinate with the Director of Christian Education and Programs or designate in scheduling this fire drill and provide written instruction to the teachers on their responsibilities. Clergy will address the congregation on the day fire drill takes place in the education buildings and include procedures the congregation will follow should an Emergency occur during Church services. Director of Kitchen Ministries will make the announcement on Wednesday preceding the Sunday in which the annual drill occurs. These actions will be done in coordination with the HWC which have overall responsibility in implementing the activities and the content of any announcements.

7 All drills will include identifying to the audience the nearest locations of pull downs, Emergency aid stations special equipment, fire extinguishers, primary and secondary exit routes. procedures for addressing fire situations as well as for tornados and other Emergency situations should be included. Sunday school teachers should ensure students' orderly travel to their designated assembly area and return when conducting the drill. Child Care Coordinator will assist in providing this instruction as directed by the Associate Directors. Additionally, a discussion of drill procedures should take place during the Wednesday Night activities and will be carried out under the supervision of Director of Kitchen Ministries or his/her designee.

8 The fire drills will be held in September and should include dissemination of what to do in the event of various emergencies. The procedures to follow will apply to Church staff, Sunday school classes, and Wednesday night participants. Information will be disseminated by the class teacher for that Sunday under the direction of the leaders for each education ministry (Children, Family, and Youth). During the week in which the drills will take place, a brief announcement will be made at each of the religious services and will include exit routes and assembly areas for the congregation. A walk-through exercise is not required but primary and secondary exist routes will be identified and location of equipment found in the Narthex.

9 Additional information may include instruction in the event of an intruder situation. Documentation of the fire drill exercises will be done utilizing the form found in the Appendix. B. Evacuation procedures During Normal Business Hours. Custodial Staff will respond to all fire alarms, determine the location and check for the actual cause of the alarm. They will not reset the alarm. The Fire Department will reset after they arrive and determine all is clear. They will notify the senior staff member present of the situation and await further instruction. In the event of evening activities, the Page 6 of 27 security staff will assume this responsibility. If there is no fire, the Business Manager or senior staff member present will notify the monitoring service or fire department of the false alarm whether day time or evening.

10 If there is a fire in any of the four buildings, members of the custodial staff will clear the affected area of personnel and close all doors leading into the building. Exiting the building will be in accordance with the displayed evacuation plan posted for that area. Custodial staff must make themselves aware of the proper exit routes for all buildings. The senior staff member present will conduct a final sweep of the affected building to include class and rest rooms. No one will be allowed to re-enter the building until the Fire Department determines that the building is safe. Once the location of the alarm has been identified, Custodial Staff will transfer authority of further assessment and coordination with the Fire Department to the senior staff member present as reflected in the listing of staff seniority found under Staff Responsibilities found on page four.