GOVERNMENT OF WEST BENGAL DEPARTMENT …

1 GOVERNMENT OF west BENGAL DEPARTMENT OF health & family welfare west BENGAL State AIDS Prevention and Control Society 1st Floor, Swasthya Bhawan, GN-29, Sector-V, Salt Lake, Kolkata-700091 Ph.: 2333-0526, Fax: 2357-0122, Website: 1 Memo no.: WBSAPCS/EOI/ACS/IE-78/02-Pt-II/BS/A-15/2 014-15 Invitation of Expressions of Interest for Design and Development of Web Based Computerized Blood Bank Management Information System Section I: Notice Inviting e-Expressions of Interest 1. The Deputy Project Director, west BENGAL State AIDS Prevention and Control Society (WBSAP&CS), a Society under the DEPARTMENT of health and family welfare , GOVERNMENT of west BENGAL invites o n l i n e E x p r e s s i o n s o f I n t e r e s t (e-E O I) from bidders providing Application Software Development Services for d e s i g n a n d d e v e lo p m e n t o f a w e b b a s e d c o mp u t e r iz e d B lo o d B a n k M a n a g e m e n t I n fo r ma t io n S y s t e m ( B B MIS) fo r b lo o d b a n k s i n t h e s t a t e.

2 2. A l l t h e o n l i n e e x p r e s s io n s o f i n t e r e s t, (hereinafter referred to as bids ) sub m it t e d b y t h e b i d d e r s s h a l l b e e v a l u a t e d a n d t h e l i s t o f e l i g i b l e s h o r t l i s t e d b i d d e r s s h a l l b e u p lo a d e d o n l i n e. A f t e r t h i s , a l i m it e d e-t e n d e r s h a l l b e c o n d u c t e d a mo n gst t h e s e s h o r t l i s t e d b i d d e r s. I n t h a t l i m it e d e-t e n d e r , o n l i n e R e q u e s t fo r P r o p o s a l ( R F P) s h a l l b e p u b l i s h e d. A g a i n s t t h a t o n l i n e R F P , t h e s e sh o r t l i s t e d b i d d e r s s h a l l s u b m it t h e ir t e c h n i c a l a n d f i n a n c i a l b i ds.

3 T h e n , those t e c h n i c a l a n d f i n a n c i a l b i d s s h a l l b e e v a l u a t e d a n d a s u it a b l e b i d d e r s h a l l b e s e l e c t e d fo r t h e d e s ig n a n d d e v e lo pm e n t o f t h e B B M I S. 3. Date and Time Schedule of e-EOI: Sl no Particulars Date and Time 1 Date of publishing Notice Invit ing e-EOI online 25/03/2015, 10 am 2 Online documents download start date 25/03/2015, 10am 3 Pre-bid meeting at Office of WBSAP&CS 31/03/2015, 3 pm 4 Online documents download end date 15/04/2015, 5 pm 5 Online Bid submission start date 01/04/2015, 1 0 a m 6 Online Bid Submission closing date and time 15/04/2015, 5 pm 7 Online Bid opening date 16/04/2015, 10am 8 Date of presentation by bidders at Office of WBSAP&CS on Technical Proposal relating to Section II: Indicative Broad Scope of Work To be notified later 9 Date of online uploading of shortlisted Bidders To be notified later 4.

4 In the event of any of the above-mentioned dates being declared as a holiday for the W B S A P & C S, t h e o p e n i n g o f b i d s o r t h e o f f-l i n e e v e n t s s h a l l b e h e l d on the next working day at the s c h e d u le d time. 5. Contact persons: For queries relating to e-EOI For queries relating to indicative broad scope of work 1. Ms. Reema Maitra, Assistant Director- Procurement, WBSAP&CS, phone: 033-23330529, 09433242084 1. Bhattacharya, Associate Professor, Institute of Haematology and Blood Transfusion, Medical College and Hospital, Kolkata, Phone: 09831889072. 2. Mr. Biplab Das, Deputy Project Director, WBSAP&CS, phone: 033-23330231, 09433013857 2. Dr. Subhasis Chakraborty, Medical Officer, Institute of Blood Transfusion Medicine and Immuno-Haematology, (Central Blood Bank, Maniktala, Kolkata).

5 Phone: 09830403315. GOVERNMENT OF west BENGAL DEPARTMENT OF health & family welfare west BENGAL State AIDS Prevention and Control Society 1st Floor, Swasthya Bhawan, GN-29, Sector-V, Salt Lake, Kolkata-700091 Ph.: 2333-0526, Fax: 2357-0122, Website: 2 6. The Bids should be addressed to The Deputy Project Director, west BENGAL State AIDS Prevention and Control Society. Bidders may download tender enquiry documents from websites of and from Any subsequent notice regarding this e-EOI shall be uploaded on these two websites only. Bidders are requested to check these 2 (two) websites regularly for this purpose. 7. This e-EOI document comprises the following sections: Section I: Notice inviting e-EOI, ie., this document Section II: Indicative Broad Scope of Work Section III: List of GOVERNMENT Blood Banks in west BENGAL Section IV: General Instructions to Bidders Section V: e-EOI Application Form Section VI: Checklist for Bidders Deputy Secretary in the DEPARTMENT & Deputy Project Director, WBSAP&CS GOVERNMENT OF west BENGAL DEPARTMENT OF health & family welfare west BENGAL State AIDS Prevention and Control Society 1st Floor, Swasthya Bhawan, GN-29, Sector-V, Salt Lake, Kolkata-700091 Ph.

6 : 2333-0526, Fax: 2357-0122, Website: 3 SECTION II: INDICATIVE BROAD SCOPE OF WORK 1. This activity includes creation of a web based Blood Bank Management Information System (BBMIS), a web Portal, through which the citizen centric data can be disseminated to the public. The selected bidder shall be responsible for transitioning the existing computerized Blood Bank System to the proposed BBMIS. At present there are 59 (fifty nine) GOVERNMENT Blood Banks, out of which 14 blood banks are already computerised. The number of blood banks shall likely be increasing with the passage of time. All other licenced blood banks in the state, whether in the public sector or in the private sector shall upload reports relating to licencing, performance indicators, inventory etc to WBSAP&CS on this web portal.

7 2. The BBMIS shall have provision to be linked and integrated with softwares/ websites like the WBSAP&CS website, the health Management Information System of the state GOVERNMENT s DEPARTMENT of health and family welfare ; the Strategic Information Management System (SIMS) and Inventory Management System (IMS) software of the union GOVERNMENT s DEPARTMENT of AIDS Control under Ministry of health and family welfare ; others, so that necessary and important data can be shared all across the GOVERNMENT s health vertical and important controls and MIS is made available to key management under one umbrella. Competent Authorities can monitor and view all types of reports real time. 3. This system will be accessed by the Blood Bank Authorities and their staff, authorities of the WBSAPC&S and the common public, depending on their role and requirement.

8 The multi grain permission system will ensure the data integrity and secrecy to the optimum level. The main objective of the project is to develop such a system that the supply-management chain is maintained at its best and there are no bottlenecks of the resources in the system due to which the delivery model gets affected. The control in the system ensures that there is no pilferage or leakage in the system. 4. The selected bidder shall also be responsible for maintenance of the BBMIS for 36 (thirty six) months along with Manpower (hand-holding support). 5. An indicative overview of the system with different stakeholders is depicted below: 6. Indicative Functional Broad Scope of Work Common Workflow of blood bank BBMIS workflow will start from Camp Application and subsequently Camp Planning and Blood OR Regret Blood Requisition WBSAPCS Blood Bank BDC NGO/Clubs Conducting BDC Patients Blood Donors Blood Bank Hospitals Blood Sample Camp Application Acceptance OR Regret Blood Bank Funds & Supplies UC MIS Camp Management Blood Collection Team Blood Collection from BDC BDC = Blood Donation Camp Blood Requisition Citizen & MIS Data GOVERNMENT OF west BENGAL DEPARTMENT OF health & family welfare west BENGAL State AIDS Prevention and Control Society 1st Floor, Swasthya Bhawan.

9 GN-29, Sector-V, Salt Lake, Kolkata-700091 Ph.: 2333-0526, Fax: 2357-0122, Website: 4 Collection. Majority of blood is collected from various voluntary Blood Donation Camps (BDC). Otherwise blood is also collected as in-house and from other blood banks. There is also provision of replacement donation. Each donation is identified by a Code (BDC Code and In-house code) and Serial Number. Since this number is the key, care should be taken so that this combination remains unique in the life span of the package. A provision for another key, Segment No , should also be incorporated without being it a mandatory field. A suitable code and serial number is defined for the in-house / replacement donations (done within the Blood Banks) also and the same is not overlapping. Testing of Blood: After collection, the blood will be tested for presence of HIV Virus, Hepatitis B Virus, Hepatitis C Virus, VDRL and Malaria Parasites.

10 There should be provision to test using ELISA method, Rapid Method and also by using Microscope for Malaria Parasites, with entry format as will be discussed / provided. Provision should be there to provide other testing processes like NAT (Nuclear Amplification Test) etc. ELISA (Enzyme-linked immunosorbent assay) test result entry should have following features o Take care of the Control Sample Locations of reagent kits from different companies as well as in-house control (optional). o The GUI should look like the ELISA equipment s Well Matrix for ease of entry. Reactive and Non-reactive samples should be marked with suitable colour code. o Provision should be there to incorporate data directly from Elisa reader to prevent human error of entry (optional). Any blood sample, if found reactive in any of the tests will be marked as reactive and cannot be issued under any circumstances.