PUSAT PENGAJIAN SAINS PERUBATAN …

1 PUSAT PENGAJIAN SAINS PERUBATAN universiti SAINS MALAYSIA MS ISO9001:2008 ACADEMIC PROGRAMME OF MASTER OF PATHOLOGY (IMMUNOLOGY) (PPSP/PG/IMMUNO /CP1) Edition 3 Effective date: 05 November 2014 Content 1. Aim 2. Scope 3. Reference 4. Definition 5. Abbreviations 6. Procedure 7. Flow chart of procedure 8. Records 9. Appendix 2/9 1. AIM To ensure an effective teaching and learning process of the Programme at the Department of Immunology. To ensure security of examination questions and process as well as timely preparation of the examination 2. SCOPE To be applied to all teaching and learning processes for students at the Department of Immunology To be applied by all staff involved in the examination as specified by the Program requirement 3.

2 REFERENCE Manual for Candidates and Supervisors Master of Pathology (PPSP/PG/CP2/IR 6) Guide to the Preparation of Dissertation for Master of Medicine Programme ( PPSP/PG/CP2/R9) Master of Pathology (Immunology) Stage I Programme Book (PPSP/PG/IMMUNO/CP1/IR1) Immunology Practical Log Book Master of Pathology Stage I (PPSP/PG/IMMUNO/CP1/IR2) Teaching input specific objectives (PPSP/PG/Immuno/CP1/IR3) Program Ijazah Sarjana Patologi (Imunologi) (PPSP/PG/IMMUNO/CP1/IR4) Master of Pathology Guide to Trainees and Trainers (PPSP/PG/IMMUNO/CP1/IR5) 4. DEFINITION Academic Supervisor : supervisor allocated for each student for supervisions throughout course Dissertation Supervisor : supervisor allocated for each student for dissertation Stage I Coordinator : coordinator for the Stage I Programme in the Department of Immunology Stage II Coordinator : coordinator for the Stage II Programme in the Department of Immunology Stage I students : students that enrolled in year 1 Stage II students : students that enrolled in year 2,3 and 4.

3 3/9 Conjoint Board : Committee consisting of representatives from all of universities where PG subspecialty program is conducted together with representatives from Ministry of Health and Academic of Medicine Conjoint vetting : vetting of examination questions with the members of all the three universities who are in the conjoint Central vetting : vetting at PPSP in the presence of lecturer from the department of medical education, chairman of Program and coordinator from the department concerned. 5.

4 ABBREVIATIONS Dept. Department PG Office Postgraduate Office PG students Postgraduate students HOD Head of Department SO Science Officer MLT Medical Laboratory Technologist CME Continuous Medical Education MPC Master Pathology Chairperson AS Academic Supervisor S1C Stage I Coordinator S2C Stage II Coordinator DS Dissertation Supervisor JC Journal Club DC Document Controller CB Conjoint Board MOH Ministry of Health 4/9 6. PROCEDURE Action Responsible person Reception/Orientation of Stage I students a. Meet students and hand over the Programme Book, the time- table and log book. (PPSP/PG/IMMUNO/CP1/IR1 and PPSP/PG/IMMUNO/CP1/IR2).

5 B. Introduce students to staffs and facilities in the Dept of Immunology. Teaching and Learning a. Conduct lectures and supervise students in practicals (refer to time-table). b. Allocate seminar topics and conduct student s seminar. Preparation of end of posting assessment a. Prepare and vet questions at department. b. Conduct end of posting assessment. c. Compile the marks of student s performance (Supervisor s Report Form, practical logbook and end posting assessment). Preparation of Professional Examination Part I a. Prepare and vet questions at department. b. Submit vetted questions to S1C of Hematology, Chemical Pathology and Microbiology for central/conjoint vetting if requested c. Attend vetting at the respective department Note: Professional Exam Part I is conducted by the Conjoint Board Committee S1C SO Lecturers/SO/MLT S1C / Lecturers S1C/ Lecturers S1C S1C P1C/Lecturers P1C P1C 5/9 Reception/Orientation of Stage II students a.

6 Meet students and introduce them to all staffs in the Dept of Immunology. b. Identify academic (AS) and dissertation supervisor (DS) for each student. Teaching and learning a. Organize immunology laboratory postings for students. b. Plan allocation of postings at various wards/clinics/centers and write letters to respective HODs. c. Prepare time-table for JC/seminar, allocate seminar topic and conduct student`s seminar (for year 2-4). d. Allow students to attend courses organized by PPSP (such as Research Methodology Workshop, Good Clinical Practice, Ethics and Communication Skills, and Biostatistics). e. Discuss Research Project Proposal (Dissertation) (PPSP/PG/CP2/IR9): - Organize student presentation at Dept. on research proposal. - Allow students to attend ethical committee meeting for project approval - Supervise student with regard to data collection/analysis. Continuous assessment a. Perform yearly assessment for students (MCQs and essays).

7 B. Assess students by filling up Supervisor Report Form from PG Office (PPSP/PG/IMMUNO/CP1/R12/L5). c. Assess dissertation project progress by filling up the form PG office (PPSP/PG/IMMUNO/CP1/R14/L7.) d. Supervise in writing-up dissertation for submission and nominate internal and external examiners to PG office 6 months before professional exam (in year 4). e. Assess continuous assessment (log book, case reports & project dissertation) before sitting for the professional exam. HOD/S2C HOD/S2C AS AS S2C HOD/AS DS AS/S2C AS DS DS/HOD S2C 6/9 Preparation of Professional Examination a. Prepare exam questions and submit questions to S2C prior to dept. vetting. b. Conduct departmental vetting Notes: - Vetting panel must include at least four lecturers - One hard copy is kept in a locked cabinet in Dept.

8 Office. c. Submit vetted questions to PG office for central vetting. d. Attend central vetting conducted at PG office. e . Prepare materials for OSPE and long practical f. Identify 2 internal and 1 external examiners for dissertation Notes: External examiner also for the professional Exam g. Identify invigilators for theory exams (MCQs and assays) and practical exams (OSPE and long practical). h. Identify examiners for viva. Professional Examination a. Run the examination as scheduled (refer to exam time table). b. Submit the results to PG Office c. Approve the result at School Board Meeting Note: To repeat within six months if student failed the Professional examination Lecturers S2C S2C MPC/S2C S2C/SO DS/HOD S2C/HOD HOD S2C/lecturers/SO S2C MPC 7. Flow chart of procedure 7/9 8. RECORDS Record Registration No.

9 Storage/Retention Duration Location Responsible person List of new students PPSP/PG/IMMUNO/CP1/R1 7 years Dept. Office DC Postings schedules and letter replies PPSP/PG/IMMUNO/CP1/R2 7 years Dept. Office DC Log books PPSP/PG/IMMUNO/CP1/R3 7 years Dept. Office DC Case reports PPSP/PG/IMMUNO/CP1/R4 7 years Dept. Office DC Student Feedback forms (questionnaires) PPSP/PG/IMMUNO/CP1/R5 7 years Dept. Office DC T & L Time Tables PPSP/PG/IMMUNO/CP1/R6 7 years Dept. Office DC Seminar and JC presentation) PPSP/PG/IMMUNO/CP1/R7 7 years Dept. Office DC Records of attendance (students) PPSP/PG/IMMUNO/CP1/R8 7 years Dept. Office DC Copies of communication with external examiner PPSP/PG/IMMUNO/CP1/R9 7 years Dept. Office DC Records Assessment and Exam results PPSP/PG/IMMUNO/CP1/R10 7 years Dept. Office DC Records of Dissertations PPSP/PG/IMMUNO/CP1/R11 7 years Dept. Office DC Supervisor Report Form (PG Office) PPSP/PG/IMMUNO/CP1/R12 7 years Dept. Office DC 8/9 Continuous assessment form (PG office) PPSP/PG/IMMUNO/CP1/R13 7 years Dept.

10 Office DC Dissertation continuous assessment forms (PG office) PPSP/PG/IMMUNO/CP1/R14 7 years Dept. Office DC Soft and hard copies of questions PPSP/PG/IMMUNO/CP1/R15 7 years Dept. Office DC Attendance lists of vetting sessions PPSP/PG/IMMUNO/CP1/R16 7 years Dept. Office DC Copies of communication with post-graduate office PPSP/PG/IMMUNO/CP1/R17 7 years Dept. Office DC Examination time-table PPSP/PG/IMMUNO/CP1/R18 7 years Dept. Office DC 9. APPENDIX Amendment record PPSP/PG/IMMUNO/CP1/L1 Time-table PPSP/PG/IMMUNO/CP1/R6/L2 Immunology Practical Log book PPSP/PG /IMMUNO/CP1/R3/L3 Student Feedback Form PPSP/PG/IMMUNO /CP1/R5/L4 Supervisor Report Form PPSP/PG/IMMUNO/CP1/R12/L5 Continuous Assessment Form PPSP/PG/IMMUNO/CP1/R13/L6 Dissertation Continuous Assessment form PPSP/PG/IMMUNO/CP1/R14/L7 Attendance lists of vetting sessions PPSP/PG/IMMUNO/CP1/R16/L8 Seminar and JC Presentation PPSP/PG/IMMUNO/CP1/R7/L9 Records of Attendance (Students) PPSP/PG/IMMUNO/CP1/R8/L10 9/9