Times Pay 8.0 IRAS 2014 - timesoftsg.com.sg

1 Times Pay iras 2014 Year End User Manual Company Registration Number: 199804415D 10, Jalan Besar, #14-01, Sim Lim Tower, Singapore 208787 Tel: (65) 6295-1998 Fax: (65) 6295-0998 IRAS2014 Company Registration Number: 199804415D The information and screenshots in this manual are correct at the time of printing. Times Software reserves the right to Change / amend without prior notice given to clients. Modify date: 11 Oct 2013 Page 2 of 115 Contents Page PART 1 Year End Setup Procedures (PAYROLL)------------------------------- ------------------------ 3 Installation of Updates for TimesPay ---------------------------------------- ----------------------- 4 Processing of Bonus Run in Year 2013 ---------------------------------------- ------------------------ 9 CPF Excess Refund ---------------------------------------- ---------------------------------------- --------- 23 Initialize New Year for Year 2014 ---------------------------------------- -------------------------------- 25 Processing of Previous Year Bonus (Bonus 2013 paid in 2014 ) -------------------------------- 31 PART 2 Year End Setup Procedures ( iras )

2 ---------------------------------------- ------------------------ 33 IRAS2014 Program ---------------------------------------- ---------------------------------------- -------- 34 iras Settings ---------------------------------------- ---------------------------------------- --------------- 36 Tax Line Setup ---------------------------------------- ---------------------------------------- -------------- 39 Recalculate CPF ---------------------------------------- ---------------------------------------- ------------ 40 Voluntary CPF Setup ---------------------------------------- ---------------------------------------- ------ 41 IR8A Report ---------------------------------------- ---------------------------------------- ------------------ 43 Benefits in Kind ---------------------------------------- ---------------------------------------- ------------- 52 Appendix 8A ---------------------------------------- ---------------------------------------- ---------------- 62 Modify IR8S ---------------------------------------- ---------------------------------------- ------------------ 64 IR8S Report---------------------------------- ---------------------------------------- ------------------------ 67 Share Options--------------------------------- ---------------------------------------- ----------------------- 68 Global Allowance ---------------------------------------- ---------------------------------------- ----------- 72 Query ---------------------------------------- ---------------------------------------- -------------------------- 73 Reports--------------------------------- ---------------------------------------- ------------------------------- 74 CPF Excess/Short

3 ---------------------------------------- ---------------------------------------- ---------- 76 AIS Salary File Validation and Submission Application ---------------------------------------- -- 77 Income Tax Format ---------------------------------------- ----------------------------------- 78 Crimson Logic Format ---------------------------------------- ------------------------------- 84 Validation & Submission Application Quick Start Guide----------------------------------- ------- 90 Annexes Annex A Carry Forward Leave Method ---------------------------------------- ------------------------- 95 Annex B Explanation of iras Parameter Setup ---------------------------------------- -------------- 98 Annex C Explanation of Bonus Method ---------------------------------------- ------------------------- 99 Annex D Explanation of Bonus Payment Option ---------------------------------------- ------------- 100 Annex E Sample IR8A Form with Tax Line Number Indicator ------------------------------------ 103 Annex F Payroll / HR Enhancement / Changes List for the year 2013 -------------------------- 104 Annex G Bonus / Allowance / Deduction Import using Microsoft Excel ------------------------- 105 Annex H iras Acceptable Rates for Per Diem Allowances 2013 -------------------------------- 112 IRAS2014 Company Registration Number.

4 199804415D The information and screenshots in this manual are correct at the time of printing. Times Software reserves the right to Change / amend without prior notice given to clients. Modify date: 11 Oct 2013 Page 3 of 115 Updating of TimesPay and Installation of iras 2014 Processing of Bonus/AWS (Year 2013) Backup of Database Initialization of New Year and Brought Forward of Leave to Year 2014 Processing of Previous Year Bonus (Year 2014 ) Step 1 Step 3 Step 2 Step 4 Step 5 Bonus paid out in 2013 No bonus paid out in 2013 IRAS2014 Company Registration Number.

5 199804415D The information and screenshots in this manual are correct at the time of printing. Times Software reserves the right to Change / amend without prior notice given to clients. Modify date: 11 Oct 2013 Page 4 of 115 Key features added to this version: IRAS2014 application for yearend income tax submission. New January 2014 CPF Updates. Updated Public Holidays table for the year 2014 . Enhanced user interface for both TimesPay and iras module Installation Procedures: 1. PLEASE ENSURE ALL USERS ARE LOGGED OUT FROM THE PAYROLL BEFORE PROCEEDING. 2. For customers using the standard payroll TIMESPAY (TP8), please go to the following URL to download the executable file for the update: For Windows XP UsersFor Windows XP UsersFor Windows XP UsersFor Windows XP Users A window similar to the one shown below will prompt while accessing the URL.

6 Select [SAVE] and another window shown below will prompt again. Select the destination you wish to download in (we recommend to save the file to your DESKTOP) and select SAVE again. IRAS2014 Company Registration Number: 199804415D The information and screenshots in this manual are correct at the time of printing. Times Software reserves the right to Change / amend without prior notice given to clients. Modify date: 11 Oct 2013 Page 5 of 115 For Windows For Windows For Windows For Windows 7777 UsersUsersUsersUsers A window similar to the one shown below will prompt at the bottom half of the browser.

7 Select [SAVE AS] and another window shown below will prompt again. Select the destination you wish to download in (we recommend to save the file to your DESKTOP) and select SAVE again. For customers that are using the customize payroll versions (ie. TIMESPAY8_CLAIM, TIMESPAY8_CURRENCY), please download the updates at the following link: Alternatively you can get the links by sending an e-mail to When the download is completed, you should see this icon on your desktop: IRAS2014 Company Registration Number: 199804415D The information and screenshots in this manual are correct at the time of printing.

8 Times Software reserves the right to Change / amend without prior notice given to clients. Modify date: 11 Oct 2013 Page 6 of 115 3. Double click or run this icon and the following screen will appear. If the Destination Folder is correct, click on the [INSTALL] button : IMPORTANT NOTE: PLEASE ENSURE THE CORRECT DESTINATION FOR THE PAYROLL SYSTEM IS POINTED CORRECTLY UNDER DESTINATION FOLDER BEFORE YOU CLICK THE INSTALL BUTTON. [PLEASE READ THE STEPS IN PAGE (8) FOR THE WALKTHROUGH] YOU MAY NEED TO CHANGE THE PATH IF YOUR PAYROLL IS NOT INSTALLED IN C:\. PLEASE ENSURE ALL USERS ARE LOGGED OUT FROM THE Times SOFTWARE. 4. Upon clicking [INSTALL], the application will prompt you to enter a password. Please key in the password which was sent to you via e-mail and click on [OK] to proceed. If you did not receive the password, please send us an e-mail to 5.

9 The following window will prompt: Click the Yes to All button to proceed. IRAS2014 Company Registration Number: 199804415D The information and screenshots in this manual are correct at the time of printing. Times Software reserves the right to Change / amend without prior notice given to clients. Modify date: 11 Oct 2013 Page 7 of 115 For Windows 7 UsersFor Windows 7 UsersFor Windows 7 UsersFor Windows 7 Users This message will prompt after the installation is complete. Please select This program installed correctly to continue.

10 Common Errors Encountered during UpdatingCommon Errors Encountered during UpdatingCommon Errors Encountered during UpdatingCommon Errors Encountered during Updating There are 2 reasons this error might occur: a. Someone is logged into the system when the update was performed. Please ensure all users are logged off and redo the installation. b. You do not have any access rights to install the update. Please request your system administrator to assist you in updating. IRAS2014 Company Registration Number: 199804415D The information and screenshots in this manual are correct at the time of printing.