SAMPLE BID REQUEST FOR BID - Suffolk OTB

1 SAMPLE BIDREQUEST FOR BIDDATE: October 7, 2004 Page l of 7 INVITATIONS ealed bids for furnishing supplies orservices specified below, and whichmust be returned in the bid envelopesupplied, will be received at the officesof the Suffolk Regional Off-TrackBetting Corp. and publicly openedthere at 11:00 on Thursday,October 14, :ATTN:BIDDERS ACCEPTANCE The Bidder signing this bid certifiesthat to the best of his knowledge andbelief the prices quoted are not inexcess of the legal maximum prices setby government The delivery date indicated is asrequired by the Prices quoted are firm for aperiod of 12 months.

2 OTB retainsthe right to renew bid for anadditional 12_ months upon mutualconsent with the ALL BIDS MUST BE SIGNED ININK. All delivery charges are to beincluded in your The undersigned certifies that hisbid has been arrived at by the bidderindependently and has been submittedwithout collusion with any othervendor of materials, supplies orequipment of the type described in theinvitation for bids, and the contents ofthis bid have not been communicatedby the bidder, nor to his bestknowledge and belief by any of hisemployees or agents, to any person notan employee or agent of the bidder orits surety on any bond furnishedherewith prior to the official openingof the bid.

3 6. If this bid is accepted within 45days from the date of opening, theundersigned offers and agrees tofurnish any or all of the items whichprices are quoted, at the price anddelivery time set opposite each itemsubject to all of the terms andconditions herein.(Firm Name)(Authorized Signature & Title)(Phone) Date) Page 2 of 7 THIS IS NOT AN ORDERRETURN TO: Suffolk Regional Off-Track Betting Corporation5 Davids DriveHauppauge, New York 11788 SERVICES TO BE RENDERED AT: VARIOUS LOCATIONS AS ATTACHEDDELIVERY DATE: AS NEEDEDATTENTION: ROBERT HAMMERITEM DESCRIPTION OF ITEM QTY.

4 UNIT PRICE EXTENSION_SNOW REMOVAL AND/OR SANDING PARKING LOTS:(see attached sheet for locations)1) Huntington, Airport, and Sunrise branches are to be done on an automatic to be done on an as needed basis. SROTB will notify contractor when toplow and/or sand ) Contractor must respond within two (2) hours of ) Sand should be a mix of 20% salt and 80% ) Complete lot to be sanded, not just ) Contractor must have the following minimum insurance coverage:a) General Liability - $1,000, per occurrence, $2,000, aggregateb) Auto Liability - $1,000, per occurrence, $2,000, aggregate The certificate of insurance must state coverage is for snow plowing and SROTB must be named as an additional 3 of 7 SNOW REMOVAL AND/OR SANDING ON AN AS NEEDED BASIS.

5 (prices quoted are per visit and are to include material and labor)1) HEADQUARTERS 1 6 _____5 DAVIDS DRIVE 7 12 _____HAUPPAUGE, NY 11788 OVER 12 _____SANDING_____2) HUNTINGTON BRANCH 1 6 _____ 321 W. JERICHO TPKE. 7 12 _____HUNTINGTON, NY 11743 OVER 12 _____SANDING_____3) AIRPORT BRANCH 1 6 _____300 KNICKERBOCKER AVE. 7 12 _____BOHEMIA, NY 11716 OVER 12 _____SANDING_____4) SUNRISE BRANCH 1 6 _____1375 SUNRISE HWY.

6 7 12 _____BAYSHORE, NY 11706 OVER 12 _____SANDING_____5) RACING FORUM 1 6 _____690 MOTOR PKWY. 7 12 _____HAUPPAUGE, NY 11788 OVER 12 _____SANDING_____RETAIN DUPLICATE FOR YOUR RECORDS Page 4 of 7 REQUEST FOR BIDGENERAL BID TERMS AND CONDITIONSALL QUOTATIONS ARE SUBJECT TO THE FOLLOWING TERMS ANDCONDITIONS UNLESS MODIFIED. UPON ACCEPTANCE OF THIS BID BYTHE CORPORATION THE TERMS OF THE BID SHALL APPLY TO ALLORDERS ISSUED AS A RESULT OF SUCH - bidder shall insert unit price and extension againsteach item.

7 Lead pencil must not be used. Unit price shall govern. The provisions of the New York State Fair Trade Law (Feld-CrawfordAct) and the federal price discrimination law (Robinson-Patman Act) do notapply to purchases made by the - Cash discounts will not be a factor in determiningawards unless otherwise indicated by the GOODS - A bidder offering goods of foreignmanufacture must so indicate in his DELIVERY POINT - All prices bid must be on the basis delivery point, unloaded inside and assembled, unless otherwiseindicated in the proposal. A bid on any other basis than that indicated in theproposal may be considered OR EQUAL BIDDING - When a bid standard or equal isspecified, the bidder may offer an article which he certifies to be equal inquality, performance, and in other essential characteristics to the bidstandard.

8 If bidder fails to name a substitute, he will be required to furnishthe bid AMOUNT OF CONTRACT: The quantity indicated in theschedules are merely estimates based on experience. The Corporation willneither be compelled to order in quantities of any item, nor will it be limitedby the quantity indicated for any item, but the quantity to be ordered will besuch as may actually be All materials, supplies and equipment received shall be subject to inspectionand acceptance by Suffolk Regional Off-Track Betting Corporation and theCorporation reserves the right to use, modify at the vendor s expense, orreturn rejected supplies, as it deems necessary under the supplies shall entitle the Corporation to price adjustment and/or setoff, if necessary.

9 _____ Page 5 of 74. The vendor, by accepting this contract agrees to assume the defense and holdSuffolk Regional Off-Track Betting Corporation, directors, officers,employees and agents, harmless from all suits, costs, expenses, claims anddamages arising from the use of the described materials because of actual oralleged infringement of any copyright, patent or patent right of any inventionor any other cause, and vendor represents and warrants that the unit pricescharged herein are not higher than any applicable legal maximum pricespermitted under existing governmental regulations and are not in excess ofthose currently charged to other governmental, institutional.

10 Or commercialusers for similar items, quantities and Corporation is exempt from the payment of sales and excise taxes. If acertificate of exemption from taxes levied on merchandise is needed, vendorshould advise buyer and a certificate will be forwarded. The New York StateDepartment of Taxation and Finance has ruled that, with respect topurchases made by governmental agencies, the purchase order may beaccepted in lieu of a Sales Tax Exemption vendor agrees that the Suffolk Regional Off-Track Betting Corporation,and/or the New York State Racing and Wagering Board or any of their dulyauthorized representatives shall, until the expiration of three years after finalpayment under this purchase order, have access to and the right to examine,and the vendor shall make available, any pertinent books, documents, papersand records of the vendor involving transactions relating to this workmanship.