Update EEID to Fix/Correct the Employee’s Social …

1 Page1of3 Update EEID to Fix/Correct the employee sSocial security number (SSN)Toverifythe employee 's current Social security number on the EDB, you could access the EDBI nquiry screen, ITAX-W-4/DE4 Tax below is the W-4/DE4 TaxWithholding(ITAX) screen with theSocial security Inquiry04/21/YY11:37:5004/13/YY21:25:46W -4/DE4 Tax WithholdingUserid:ABCDEID: 123456789 Name: SMITH,SUSAN HLAD: 06/09/YYHm Dept: 352500 PAYROLLE mplmt Status: A Pri Pay: BWFederalTax Processor ID :Marital Status: SW-4 Process Date :Personal Allowances: 001DE4 Process Date :Maximum Withholding: 999 Addl Fed Nonrs Alien Tax :CaliforniaMarital Status: SPersonal Allowances: 997 Itemized Deductions: 000 Maximum Withholding: 999 Other State Tax CA Res : NAddl Fed Tax Withholding :Current OS Gross Name : NHAddl CA Tax Withholding :Other State Gross Name 1: NHEarned Income Credit Stat:Other State Gross Name 2:EIC YTD Payments:Other State Gross Name 3:Earnings Limit:Other Local Tax Ind:SSN:123456789 Next Func:ID:Name:SSN:===>F: 1-Help2-Browse3-PrevMenuF:9-MainMenu12-E xitWhen the employee 's Social security number is incorrect on the EDB, it will also be incorrect onan employee 's paycheck ordirect depositadvice, any reports that come out of thePersonnel/Payroll System (PPS), the PP QDB, and/or any system that uses the PPS as a sourceforthe Social security number .

2 In addition, if it is close to year end or the error was discoveredjust after the beginning of a new year, the Social security number may be incorrect on theemployee's W-2 the EEID ScreenThe Social security number is corrected by an EDB preparer on the EEID screen by entering thenumber in the SSN Update an employee ssocial security number , access the EEID screen in EDB Entry/ Update ,tab to theSSNfieldandenter thesocial security numberwithout any spaces or Enter key and then F9 to start the Update Entry/Update02/19/YY08:54:07 employee IdentificationUserid:ABCDEE mployee ID: 123456789 SSN:213456789123-45-6789 First Name:Middle Name:Last Name:Suffix:Result: SMITH,SUSAN HSMITH,SUSAN HDate of Birth: 120958 Intercampus Transfer:Next Func:ID:Name:SSN:===>F: 1-Help2-Jump3-PrevMenuF:9-Update12-ExitO nce the Update has been completed bypressing F9, the EEID screen will be displayed with thecorrect Social security Entry/Update02/19/YY08:58:07 employee IdentificationUserid:ABCDEE mployee ID: 123456789 SSN:213456789213-45-6789 First Name:Middle Name:Last Name:Suffix:Result: SMITH,SUSAN HSMITH,SUSAN HDate of Birth: 120958 Intercampus Transfer:Next Func:ID:Name:SSN:U0007 Update process complete===>F: 1-Help2-Jump3-PrevMenuF.

3 9-Update12-ExitPage3of3To complete the process, the EDB preparer can exit out of EDB Entry/ Update by pressing F12and then reaccess the ITAX screen which will now display the correct Social security Inquiry04/21/YY11:37:5004/13/YY21:25:46W -4/DE4 Tax WithholdingUserid:ABCDEID: 123456789 Name: SMITH,SUSAN HLAD: 06/09/YYHm Dept: 352500 PAYROLLE mplmt Status: A Pri Pay: BWFederalTax Processor ID :Marital Status: SW-4 Process Date :Personal Allowances: 001DE4 Process Date :Maximum Withholding: 999 Addl Fed Nonrs Alien Tax :CaliforniaMarital Status: SPersonal Allowances: 997 Itemized Deductions: 000 Maximum Withholding: 999 Other State Tax CA Res : NAddl Fed Tax Withholding :Current OS Gross Name : NHAddl CA Tax Withholding :Other State Gross Name 1: NHEarned Income Credit Stat:Other State Gross Name 2:EIC YTDP ayments:Other State Gross Name 3:Earnings Limit:Other Local Tax Ind:SSN:213456789 Next Func:ID:Name:SSN:===>F: 1-Help2-Browse3-PrevMenuF:9-MainMenu12-E xit