Understanding Workplace 2 - Interior Designers of …

1 Understanding Workplace 2012 OutlineOutline A compelling story Accommodation issues across Benefits Current vs. new workspacesgovernment What is Workplace Pillars of Changep Proposed Accreditation Process Moving forward Issues and challenges Pilot projects How we can help Examples of Workplace designs2A compelling storyA compelling scope of our business 110 client departments and agencies 265,000 employees accommodated in PWGSC spacepyp 1843 locations across Canada (347 in National Capital Area) 7,150,000 m rentable space (87% office space) $5,900,000,000 market value of Crown owned ,,, Approximately $150,000,000 invested in fit-up of space annually 53 BOMA certified green buildings (62% of Crown owned)

2 3 Accommodation issues across governmentAccommodation issues across government$/ 2nd or 3rd highest cost in departmental $79,500,000 / yr GoC population in PWGSC space 265,000 FTEs budgets Shared funding t bilit,$1 100 000/accountability$1,100,000 / yrReal Property Branch 3644 FTEs 4 Based on a churn rate of 30% per annum at a cost of $1000/FTE/moveTowards Workplace 2 0 Towards Workplace Space re-capture projectspppj Consolidation New space fit-up Innovative technologyInnovative technology Clerk of the Privy Council s commitment to Workplace renewal5 Drivers of changeDrivers of change Demographics Employee attraction and retention Work-life balance Evolving technology Smaller offices Aging real property portfolioEnvironmental sustainability Environmental sustainability Fiscal restraint6 What is Workplace 2 0?

3 What is Workplace government-wide initiative to create a modern Workplace that will attract, retain and blit tktencourage public servants to work smarter, greener and healthier to better serve of Workplace 2 0 Pillars of Workplace profilesWorker profilesLeaders require privacyIn the office more than In the office less than Generally works 60% of time40% of timeyoff siteDirector / Director General or higherAdministrative Assistant / AnalystAccount Executive / AuditorRemote Worker / Consultant910m 18m gyConsultantIssues and challengesIssues and challenges Change management Technologygy Operational Procurement10 Pilot projectsPilot projects400 Cooper Street, Ottawa Health Canada.

4 Kanata Reduced space by 20% One-time fit-up costs reduced by 14% Space usage reduced from 18m2per person to 15m2 Cell phones save approx. $23/month per person11 Potential to save 20% annually 80% of employees very satisfied with air quality and lightperson Pilot generating rent savings due to reduced space High employee satisfaction High employee satisfactionBenefits of Workplace 2 0 Benefits of Workplace efficienciesemployee retentionLess travelVOIP green buildingssustainabilityhealthier and happier employeeswork/lifebalancewirelessless commutingreduced carbon footprintsustainabilitycost savingswork/life balancewirelesstelepresenceIncreased productivity12cost savingsEmployee attractionpyBetter service for Canadianscollaborationnewtechnologieslow er absenteeismnew technologiesCurrentvsnew

5 WorkspacesCurrent new workspaces13 Currentvsnew workspacesCurrent new workspaces14 Current vs new workspacesCurrent vs. new workspacesWould you rather use theseWould you rather use vs new workspacesCurrent vs. new these?16 Old workspaceOld workspaceHigh walls don t allow a lot of natural light or good air circulation, Cubes create a falsemaking you feel sleepyCubes create a false sense of privacy, leading to higher noise levelsDusts gets trapped in the wallsCubes limitDo you know the people sitting around you?17 Cubes limit interaction and collaborationNew workspace=Increased collaboration+New workspace Increased collaboration productivity + a healthier workplaceLower panels make people more tif th iillOpen concept encourages interaction and collaborationcautious of their noise levelinteraction and collaborationLower panels and glazed toppers lltl li ht iSmaller stations leave more room for collaborativeallow natural light in and more airflow, resulting in feeling more awake and collaborative spaceoea a ea dalert18In today's Workplace collaborative spaceIn today s Workplace .

6 Collaborative space is more important than everProvides a touch down spot for A great space for quick Solve problemso des a touc dospot oclients and teleworkersginformal or team meetingsProvidesSolve problems quickly and effectivelyProvides employees with a spot to socializeEncourages teamwork and Flexible furniture can 19idea sharingbe arranged in any configurationHow do we know if a workspace is WorkplaceHow do we know if a workspace is Workplace ti Through accreditation To entrench Workplace across government, clients, space Designers , building architects, engineers, information technology specialists, policy experts and others involved in Workplace renewal need to know whatexperts and others involved in Workplace renewal need to know what specific elements make an environment Workplace Accreditation is designed to help everyone understand what makes a work environment Workplace More to come in Fall 201220 Results will be seen for years to comeResults will be seen for years to come Workplace 2 0: an enterprise model for renewal that can be Workplace : an enterprise model for renewal that can be replicated Projects completed, others being planned with some in early stages of implementation Efficiencies.

7 9 Using fit-up dollars to build more flexible work spaces9 Reduced churn costs of $1K/employee per move9Rd d bididd ii9 Reduced absenteeism and increased productivity9 Contribution to deficit reduction initiatives across government9 Greenhouse gas emission reductions21 Moving forwardMoving Research tells us we are on the right track Up to 25% of office the portfolio will be renewed over five years Workplace will automatically be integrated as technology becomes pyggyavailable and/or as old space is re-fit and new space is built Application of the Government of Canada Fit-up Standards will continue to be mandatorySit ill bt bl ftidti Senior management will be accountable for promoting and supporting Workplace environments Managers will implement change management strategies as needed22 How we can helpHow we can In partnership with you PWGSC can.

8 Advise on fit-up standards and other accommodation policiespp Provide architectural, Interior design and project management services Provide acquisition services for real estate and furnishings Suggest change management approaches Shared Services Canada can help you with IT solutions for collaboration and communication We are developing a toolkit which includes change management best practices23400 Cooper Street Ottawa ON400 Cooper Street, Ottawa, ON24 Health Canada Kanata ONHealth Canada, Kanata, ON25 Health Canada Kanata ON(cont d)Health Canada, Kanata, ON (cont d)26L EsplanadeLaurier Ottawa ONL EsplanadeLaurier, Ottawa, ON27L EsplanadeLaurier Ottawa ON(cont d)L EsplanadeLaurier, Ottawa, ON (cont d)28191 Promenade du Portage Gatineau QC191 Promenade du Portage, Gatineau, QC29 Alberta Infrastructure Edmonton ABAlberta Infrastructure, Edmonton, AB30 Washington, , D C(cont d)Washington, (cont d)32 Washington D C(cont d)Washington, (cont d)

9 33 Accenture Ottawa ONAccenture, Ottawa, ON34 OthW k l2 0lOther Workplace examples35 Other Workplace 2 0 examplesOther Workplace examples36455 Boulevard de laCarri reGatineau QC455 Boulevard de la Carri re, Gatineau, QC3722 Eddy Street Gatineau QC22 Eddy Street, Gatineau, QC3830 Victoria Street Gatineau QC30 Victoria Street, Gatineau, QC391550d EstimauvilleAvenue Qu bec City QC1550 d EstimauvilleAvenue, Qu bec City, QC40 Public servants working smarter, greener and healthier to serve Canadians better www tpsgcpwgsc gc ca/mtwpWorkplace