DLMSO June 1, 1998 MEMORANDUM FOR: …

1 DLMSOJune 1, 1998 MEMORANDUM FOR: DISTRIBUTIONSUBJECT: Approved Defense Logistics Standard System(DLMS) Change9A, Validation of Force or Activity Designator (F/AD) IActivitiesThe attachment is forwarded as an approved DLSS/DLMS changeto the DoD , Military Standard Requisitioning andIssue Procedures (MILSTRIP) and to the DoD , DLMS,Volume 2, Supply, Chapter 5, change is effective on September 1, 1998 and is basedupon the direction of the Under Secretary of Defense (L/MDM) bythe MEMORANDUM of January 21, 1997, Validation of F/AD IActivities. The revised procedures contained in this documentwere approved by the DoD Component at the November 17-21, 1997,Supply Process Review Committee meeting. Minor revisions toavoid classification of correspondence and reports resulting fromthis process have been representatives must provide to the DefenseAutomatic Addressing System Center (DAASC/DSDC-SSL) their currentService s priority designator validation contact may direct their questions to Ms.

2 Ellen Hilert,DSN, 235-5271 or 703-275-5271 or e-mail: Ms. Vermella Sav ge, DSN 235-5272 or 703-275-5272, Others may direct questions/commentsto their Service s/Agency s designated A. JOHNSOND irectorDefense Logistics ManagementStandards OfficeAttachmentDISTRIBUTION:DLMS Supply PRCsUSA AMCLG-SM/ATCL SALUSN NAVSUP 4113A/NAVICP AFMC/LGIM2 CMC LPS-1/LPP-2 USCG G-SLNIMA ST D 101 DLA DLSC-LSGSA FSS FCSD/FCSPDAASC DSDC SSLDSWA FCPNMFAA AFZ-500US TRANSCOM TCJ3/J4 NSA S711 DSAA MEAN-APADUSD(L)MDMcc:ARMY LOGSA SATPV L NAVSUP 73/73 Joint Staff LRC: J4 Attachment 11 Approved DLMS Change 9A Validation of Force or Activity Designator (F/AD) I Activities1. ORIGINATOR:a. Service/Agency: DLMSOb. Originator: Ellen Hilert, Supply PRC Co-chair, DSN 235-5271 or 703-275-5271, or e-mail: andVermella Savage, DoD MILSTRIP System Administrator, DLMSO , DSN235-5272 or 703-275-5272 or e-mail: FUNCTIONAL AREA: SupplyREFERENCES:a.

3 Joint Staff MEMORANDUM dated April 21, 1998 , subject:Parity in the Use of Force Activity Designators (FADs)(enclosed). b. DUSD(L/MDM) MEMORANDUM dated March 26 1998 , subject:Parity in the Use of Force Activity Designators (FADs).c. DUSD(L/MDM) MEMORANDUM dated January 21, 1997, subject:Validation of Force Activity Designator (FAD) I Activities. d. DUSD(L/MDM) MEMORANDUM dated October 2, 1996, subject: Validation of Force Activity Designator (FAD) I REQUESTED CHANGE: a. Title: Validation of Force or Activity Designator (F/AD)I Activitiesb. Description of Change: (1) This change provides procedures for validation ofF/AD I usage by requisitioning activities. The DAASC will buildand maintain a table of authorized activities. During routineprocessing, requisitions reflecting F/AD I priorities (PriorityDesignator (PD) 01, 04, 11) will be edited against the authorizedactivity table for appropriate F/AD I assignment.

4 Comparison tothe requisition will be based upon activities identified in boththe document number and supplemental address fields. Suspectedabuses will be output to the report described below. Attachment 12(2) Implementation will begin with a four monthevaluation period to run September 1, 1998 through December 31, 1998 and will apply to requisitions dated September 1, 1998 orlater. Reports will be evaluated by the DoD Components todetermine (1) whether the validation process is working asintended, (2) to determine the extent of the abuse of the F/AD Ipriorities, (3) whether automatic downgrading should beimplemented, and (4) whether corrective action other thanautomatic downgrading would be sufficient to remedy any abusesidentified through the validation process. Additionally, thefollowing actions will occur: Steps will be taken to ensureadequate mechanisms are in place to update the DAASC edit tableon short notice.

5 Components must identify any procedural/systemchanges necessary to accomplish requisitioning in support of F/ADI authorized activities regardless of the requisition point ofentry (off-station requisitioning). This is necessary topreclude adverse impact should the validation process be expandedto include automatic downgrading of unauthorized F/AD Ipriorities to F/AD III priorities. Components will reportfindings during quarterly Supply Process Review meetings todetermine appropriate future action.(3) MILSTRIP/DLMS will be updated to include anappendix listing of PD validation contact points responsible foridentification of DoDAACs authorized use of PD 01, 04, or Procedures: (1) Revise MILSTRIP Appendix B14, sections A and D asfollows:AA. The priority designator (PD) is based upon a combination offactors that relate the relative importance of therequisitioner's mission, expressed by its Force or ActivityDesignator (F/AD), and the urgency of need of the end useexpressed by the Urgency of Need Designator (UND).

6 The F/AD (aroman numeral) is assigned by the Secretary of Defense, theChairman of the Joint Chiefs of Staff (CJCS), or a DoD Componentauthorized by the CJCS to assign F/ADs for their respectiveforces, activities, programs or projects. The criteria forassignment of an appropriate F/AD is in DoD , Appendix I(reference e). Reference paragraph D, below, for the validationprocedures for F/AD I activities. The UND (an alphabeticcharacter) is determined by the requisitioning activity. Thecriteria for assignment of the UND is in paragraph C 13D. This section describes the assignment process for determiningthe appropriate PD based on the assigned F/AD and the validationprocess for those activities using the F/AD I Derivation of Priority Designators. The requisitioningactivity determines the appropriate PD to enter in therequisition based on the assigned F/AD and the UND determined bythe requisitioning activity.

7 Table 1 indicates the appropriateArabic number PD derived from a combination of a given romannumeral F/AD with one of the alphabetical UNDs. It should benoted that each force or activity normally can choose from onlythree priority designators. TABLE 1 DERIVATION OF PRIORITY DESIGNATORS(Relating F/AD to UND)FORCE OR ACTIVITYDESIGNATORURGENCY OF NEED DESIGNATORABCI010411II020512 III030613IV070914V081015b. Validation of F/AD I Activities. By direction of theOffice of the Secretary of Defense, the Defense AutomaticAddressing System Center (DAASC/DSDC-SSL) will validate F/AD Iusage through the requisitioning process. DAASC will maintain anedit table consisting of activities authorized use of F/AD I. PD01, 04, and 11 requisitions (DI Code A0_, AM_, AT_, A3_, A4_)which do not identify an authorized activity in the documentnumber (rp 30-43) or supplemental address field (rp 45-50) willbe identified for investigation without interruption of normalrequisition processing.

8 In addition, the DAASC will assess thevalidity of transactions which bypass the F/AD I validationprocess as a result of alternative requisition submission, ,Defense Supply Expert System (DESEX) input, using the requisitionimage transaction. Suspected abuse will be output to the4 Unauthorized Priority Designator Assignment Report (AppendixA35). All Services, the Defense Logistics Agency (if needed),and the General Services Administration, must provide the DAASC with their PD validation contact points (minimum of 1 primary and1 alternate) who will ensure that the authorized activity edittable remains current based on annual review and validation. TheGSA will maintain oversight of authorized non-DoD activities. The Service/Agency contact points will also have theresponsibility for notifying the DAASC of urgently needed changesfor immediate update of the edit table outside the annual Joint Staff will identify contact points to DAASC as analternative source of emergency updates.

9 Telephonic orelectronic communication, to include on-line update, with theDAASC is authorized for time sensitive updates, however formalcorrespondence with the DAASC is required to support inclusion ofall F/AD I authorized activities on the edit table. In order tomaintain unclassified communication, contact points are advisedto identify authorized activities for PD validation by DoDAAC only (no clear text activity names) and make no reference to theassociated F/AD. (2) Revise Table of Contents at page xvi and MILSTRIPA ppendix A, page A-iii, to add:Appendix A35 - Unauthorized Priority Designator AssignmentReport(3) Add new MILSTRIP Appendix A35 as shown inAttachment 2.(4) Revise DLMS, Volume 2, Chapter 5, Section (top section of page 5-4) as follows:The requisitioning activity determines the appropriate PD to usein the requisition based on the assigned F/AD and the UND. Table5-1 indicates the appropriate Arabic number PD derived from acombination of a given roman numeral F/AD with one of thealphabetical UNDs.

10 Note that each force or activity normally canchoose from only three PDs. 5 DERIVATION OF PRIORITY DESIGNATORS(Relating F/AD to UND)FORCE OR ACTIVITYDESIGNATORURGENCY OF NEED DESIGNATORABCI010411II020512 III030613IV070914V081015 TABLE 5-1 VALIDATION OF F/AD I ACTIVITIESThe Office of the Secretary of Defense, the Defense AutomaticAddressing System Center (DAASC/DSDC-SSL) will validate F/AD Iusage through the requisitioning process. DAASC will maintain anedit table consisting of authorized F/AD I activities. F/AD Irequisitions (TS 511R/M Requisition/Modification, TransactionType Codes A0, BM, BN, AM) which do not identify an authorizedactivity in the transaction reference number, ship-to, bill-to,or mark-for fields will be identified for investigation withoutinterruption on normal requisition processing. In addition, theDAASC will assess the validity of transactions which bypass theF/AD I validation process as a result of alternative requisitionsubmission, , Defense Supply Expert System (DESEX) input,using the requisition image transaction.