Bid Reference: BMSICL/2012-13 / WH-001

1 1 BIDDING DOCUMENTS FOR Supply, Installation & Commissioning Pallet Racks for bmsicl Warehouses in bihar bid reference : bmsicl / 2012 -13 / WH-001 bihar Medical services & Infrastructure Corporation Limited 5th Floor, Biscomaun Bhawan, Gandhi Maidan, Patna ( bihar ), India 2 bihar Medical services and Infrastructure Corporation, Limited, Patna. 5th Floor Biscomaun Bhawan Gandhi Maidan, Patna ( bihar ) India Telephones: 0612-2219634/35 Fax: 0612-2219634 Email: INVITATION FOR BIDS FOR Supply, Installation & Commissioning of Pallet Racks bid reference : bmsicl / 2012 -13/ WH-001 DATE OF COMMENCEMENT OF SALE OF BIDDING DOCUMENT : 14/11/ 2012 LAST DATE FOR SALE OF BIDDING DOCUMENT :06/12/ 2012 LAST DATE AND TIME FOR RECEIPT OF BIDS : 06/12/ 2012 UPTO pm TIME AND DATE OF OPENING : 06/12/ 2012 AT pm OF BIDS PLACE OF OPENING OF BIDS.

2 bihar Medical services & Infrastructure Corporation Limited, 5th Floor, Bisomaun Bhawan, Gandhi Maidan, Patna 800001. bihar ADDRESS FOR COMMUNICATION : bihar Medical services & Infrastructure Corporation Limited, 5th Floor, Bisomaun Bhawan, Gandhi Maidan, Patna 800001. bihar 3 CONTENTS OF BIDDING DOCUMENT Invitation for Bids ..4 Section I. Instructions to Bidders .. 7 Table of Clauses ..8 Section II. General Conditions of Contract ..19 Table of Clauses.

3 20 Section III. Special Conditions of Contract ..34 Section IV. Schedule of Requirements ..34 Consignee List ..34 Section V. Technical Specifications ..35 Section VI. Sample Forms ..37 Notes to Bidders on the Preparation of Sample Forms ..38 Contact Detail ..49 4 INVITATION FOR BIDS (IFB) 5 INVITATION FOR BIDS FOR Supply, Installation & Commissioning of Pallet Racks at Fatuha, Kasba(Purnia), & Muzaffarpur, bmsicl Warehouses Managing Director, bihar Medical services & Infrastructure Corporation Limited 5th Floor, Biscomaun Bhawan, Gandhi Maidan, Patna-800001 ( bihar ) bid reference No.: bmsicl / 2012 -13/ WH-001 Date: 1. The bihar Medical services and Infrastructure Corporation Limited, Patna (name of purchaser) invites sealed bids from manufacturers or their authorized dealer / distributor / sole selling agent (having authorization in the format (Form-6) given in the bidding document) for Supply, Installation & Commissioning of Pallet Racks at Fatuha, Kasba (Purnia) & Muzaffarpur, bmsicl warehouses are listed below: Serial No.

4 Brief Description of Goods Delivery Schedule Earnest Money Deposit (EMD) in Indian Rupees 1 Vertical Uprights(with straight & Diagonal Bracings) 1042 90 Days 600000 2 Horizontal Step beam (with 3mm hooks) 9600 90 Days 3 Decking Panel 76800 90 Days 2. Interested bidders may obtain further information from and inspect the bidding documents at the office of the Managing Director, bihar Medical services and Infrastructure Corporation Limited, 5th Floor, Biscomaun Bhawan, Gandhi Maidan, Patna-800001, bihar 3. The Bidding Document may be purchased from the office of the Managing Director, bihar Medical services and Infrastructure Corporation Limited, 5th Floor, Biscomaun Bhawan, Gandhi Maidan, Patna-800001, bihar (Name and address of Purchaser), from 2012 to 05/12/ 2012 . during office hours, from 10:00 hrs to 17:00 hrs on all working days either in person or by post. 4. A complete set of bidding documents may be purchased by interested bidders upon submission of a written application to the address given in para 2 and upon payment of a non refundable fee of Rs.

5 5,000/- in the form of a cash or Demand Draft or banker s Cheque in favour of Managing Director, bihar Medical services and Infrastructure Corporation Limited. The tender document can also be downloaded from the website: Such bidders are required to submit non-refundable tender document cost in the form of Demand draft in favour of Managing 6 Director, bihar Medical services and Infrastructure Corporation Limited, Patna and Payable at Patna. In case the bidding document is obtained by downloading, the bid price will have to be paid before the submission of the bid as per details given above. 5. The biding documents requested by mail will be dispatched by registered post / speed post / courier service on payment of an extra amount of Rs. 500/-. The Purchaser will not be responsible for postal delay, if any, in the delivery of the bidding documents or of the non-receipt of the same 6.

6 Bidders are requested to quote all of the items listed in the schedule of requirements and the evaluation of bids will be conducted on complete item basis. The bidder must quote for the full quantity of schedule. 7. The bids must be submitted/delivered at the address given in para 2 on or before pm on 06/12/ 2012 . All bids must be accompanied by an Earnest Money Deposit (EMD) as specified in the bidding document. Late bids will be rejected. 8. Bids will be opened in the presence of bidder s authorized representative who chooses to attend at bihar Medical services & Infrastructure Corporation Ltd., 5th Floor Biscomaun Bhawan on 06/12/ 2012 at pm. 9. The Purchaser reserves the right to cancel / annul the bidding process without assigning any reason thereof. The Purchaser also reserves the right to accept or reject any or all bids in part or in full without assigning any reason thereof.

7 10. In the event of the date specified for the bid receipt and opening being declared as a closed holiday for purchaser s office, the due date for submission of bids and opening of bids will be the following working day at the appointed time. (Managing Director) bihar Medical services and Infrastructure Corporation Ltd 7 INSTRUCTION TO BIDDERS (ITB) 8 TABLE OF CLAUSES A. 1. Scope of 2. Eligibile ..9 One Bid per Bidder ..10 4. Cost of Bidding ..10 B. The Bidding 5. Content of Bidding 6. Clarification of Bidding 7. Amendment of Bidding C. Preparation of 8. Language of ..12 9. Documents Constituting the 10. Bid ..12 11. Bid 12. Documents establishing Goods Conformity to Bidding 13.

8 Earnest Money Deposit (EMD)..13 14. Period of Validity of 15. Format and Signing of D. Submission of 16. Sealing and Marking of 17. Deadline for Submission of ..16 18. Late ..16 19. Modification and Withdrawal of ..17 20. Opening of Bids by 21. Clarification of 22. Purchaser's Right to vary .. 17 23. Purchaser s Right to Accept Any Bid and to Reject Any or All ..18 9 INSTRUCTIONS TO BIDDERS A. INTRODUCTION 1. SCOPE OF BID bihar Medical services and Infrastructure Corporation Limited [name of purchaser], invites bids for the supply, Installation & Commissioning of Pallet Racks at bmsicl Warehouses as specified in Schedule of requirements. 2. ELIGIBLE BIDDERS The eligible bidder should be registered with appropriate authorities in India to manufacture / supply the tendered item, against Technical Specifications given in the bid document and should have successfully executed orders of similar nature in past.

9 In case of imported goods, the Indian agent / bidder should be duly authorized by the manufacturer of Goods in the format given in the bidding document. Please not that manufacturers or their authorized dealer / distributor / sole selling agent only are eligible to quote. A firm declared ineligible by the Purchaser in accordance with relevant ITB and GCC Clauses shall be ineligible to bid for a contract during the period of time determined by the Purchaser The Bidder shall furnish, as part of its bid, documents establishing, to the Purchaser s satisfaction, the Bidder s eligibility to bid. DOCUMENTS ESTABLISHING BIDDER S QUALIFICATION The documentary evidence of the Bidder s qualifications to perform the Contract shall establish to the Purchaser s satisfaction that: a) The bidder should be a manufacturer who must have manufactured, tested and supplied the equipment(s) similar to the type specified in the Schedule of Requirements up to at least 80% of the quantity required in any one of the last 3 years and should be in satisfactory operation for 6 months as on date of bid opening.

10 B) Bids of bidders quoting as authorized representative of a manufacturer, meeting with the above requirement in full, can also be considered provided: i) The manufacturer furnishes authorization . ii) in the prescribed format given at Section VI, assuring full guarantee and warranty obligations as per GCC Clause 14 for the equipment offered; and iii) The bidder, as authorized agent has supplied/installed/commissioned and provided after sales services satisfactorily at least 80% of the quantity specified in the Schedule of Requirements in any one of the last 3 years which must be in satisfactory operation for at least 6 months on the date of bid opening. c) The bidder should furnish the information on past supplies and satisfactory performance for both (a) and (b) above, in the proforma given under Section VI, Form No. 7. d) Bidders shall invariably furnish documentary evidence in support of the satisfactory operation of the equipment (issued from the end user) as specified above.