REQUEST FOR QUOTE (RFQ) Procurement of …

1 1 REQUEST FOR QUOTE (RFQ) Procurement of stationery RFQ No: 008-2014/2015 Advert date: 18 July 2014 Closing Date: 25 July 2014 at 11:00 AM RFQ background The Construction Education and Training Authority is looking for a service provider to provide the stationery . It is against this background that reputable service providers are invited to submit their quotations. THE FOLLOWING MINIMUM REQUIREMENTS WILL APPLY: 1. Original South African Revenue Services (SARS) valid Tax Clearance Certificate 2. Copy of Company Registration documents. 3. Completed and signed SBD forms 4; ; ; 8 and 9 and National Treasury Conditions of contract (initialed). 4. Quotations will be evaluated on PPPFA 80/20 points system. 5. Price(s) quoted must be valid for at least sixty (60) days from the date of your offer and be according to the specifications.

2 6. Price(s) quoted must be firm and inclusive of VAT (If VAT registered) 7. Exclusion of required items will cause a disqualification, 8. All quotes must be prepared according to the scope of work. Please note that Service Providers not registered on the CETA database will be required to register prior to being appointed. SPECIFICATIONS Please see the attached Terms of Reference EVALUATION CRITERIA Price and Preference Evaluation Price = 80 Preference Points = 20 The final proposal will be evaluated on the basis of the new PPPFA 80/20 points system as presented in the preferential Procurement regulations 2011. For this purpose the SBD form should be completed and submitted together with your quotation. The 80/20 points system will be applied as follows: Price Assessment 80 Points Preferential Elements 20 Points B-BBEE Status Level of Contributor Number of Points 1 20 2 18 3 16 4 12 5 8 6 6 7 4 8 2 Non-compliant contributor 0 2 GENERAL The quotation must be submitted before the closing date and time, in a sealed envelope, duly endorsed: Procurement of stationery RFQ NO.

3 008-2014/2015. The name and address of the service provider must be written outside the envelope. The quotation must be deposited in the Tender Box at the CETA s Reception, at the following address: Unit 5 Midrand Business Park 563 Old Pretoria Main Road Midrand 1685 Please note the following: No quotations will be accepted after the closing date. CETA is not obliged to appoint the cheapest quotation and reserves the right not to accept any submission and to re-advertise if it so wishes. Service providers will be evaluated and adjudicated according to the 80/20 point system, based on the Preferential Procurement Policy Framework Act 5 of 2005 and the PFMA, Act 1 of 1999 as well as the Broad-Based Black Economic Empowerment Act, Act 53 of 2003. It is the supplier s responsibility to ensure that all documents are received by the CETA before the closing date and time.

4 Enquiries: All enquiries must be emailed to Lucky Maluleke at APPROVED BY: CEO DATE 3 CONSTRUCTION EDUCATION AND TRAINING AUTHORITY RFQ No: 008-2014/2015 Procurement OF stationery Issued by: Construction Education and Training Authority: Supply Chain Department Unit 5 Midrand Business Park 563 Old Pretoria Main Road Midrand 1685 Mr Lucky Maluleke (Supply Chain Management Officer) Tel: (011 265 5900) Full Name of Bidding/Tendering Entity: _____ Contact Person: _____ Tel Number: _____ Total Bid Amount (incl. VAT): R _____ Advert Date: 18 July 2014 Closing Date and Time: 25 July 2014 @ 11h00 Bidder s Authorised Signatory: Initials and Surname: _____ Signature: _____ 4 COMPULSORY DOCUMENTS Please note that failure to submit the following documents and/or proof will lead to immediate disqualification: 1.

5 Original valid tax clearance certificate 2. Copies of company registration documents 3. Completed and signed: - SBD 4 - SBD - SBD - SBD 8 - SBD 9 - General Conditions of Contract (GCC) with every page initialled OTHER REQUIRED DOCUMENTS Please note that failure to attach the following documents will result in the forfeiture of preference points: EMEs: B-BBEE Certificate issued by an Accounting Officer as contemplated in the CCA or a Verification Agency accredited by the South African National Accreditation System (SANAS) or a Registered Auditor. Registered Auditors do not need to meet the prerequisite for IRBA s approval for the purpose of conducting verification and issuing EMEs with B-BBEE Status Level Certificates. Bidders other than EMEs: Original and valid B-BBEE status level verification certificate, or a certified copy thereof, substantiating their B-BBEE rating issued by a Registered Auditor approved by IRBA or a Verification Agency accredited by SANAS.

6 Please double-check that you have attached all the above documents before submitting your Bid. 5 BID DOCUMENTS CHECK LIST: The contents of the RFQ document must be as follows, and numbered as per the numbering below, with each schedule punched, placed in a file and separated from the next schedule with a file divider. Please complete the checklist below to verify your submission of the relevant documents: Schedules Description Submitted Indicate YES or NO Schedule 1 Original Valid Tax Clearance Certificate Schedule 2 Copies of Company Registration Documents Schedule 3 B-BBEE Verification Certificate Schedule 4 Cancelled Cheque or letter from the bank confirming banking details. Schedule 5 Pricing Schedule / Quotation 6 TERMS OF REFERENCE Procurement OF stationery INTRODUCTION The Construction Education and Training Authority (CETA) is a Schedule 3A Public Entity established in terms of the Skills Development Act, of 1998.

7 It exists primarily to facilitate training and skills development in the construction sector within the context of the National Qualifications Framework (NQF). A. Procurement of stationery The appointed service provider will be expected to provide the following: SPECIFICATIONS: ITEM DESCRIPTION QTY UNIT PRICE TOTAL PRICE Plastic lever arch files for filling project management unit documents: 3200 Black 400 Orange 400 Red 400 Blue 400 Yellow 400 Green 400 Maroon 400 White 400 Board 10 tab rainbow file dividers (set of 10) 3 200 Plastic Alphabetical file dividers 3200 set Round stickers 25mm 4000 Black 500 Orange 500 Red 500 Blue 500 Maroon 500 Green 500 Yellow 500 white 500 Address: 563 Midrand Business Park Unit 5 CETA 7 Old Pretoria Main Road Delivery Charges if Any VAT TOTAL INCLUDING VAT EVALUATION CRITERIA Criterion 1 Price and Preference Evaluation Bidders will be evaluated in terms of Price and Preference points (B-BBEE status level of contributor).

8 As per the table below, price is evaluated over 80 points and preference points over 20: Price Assessment 80 Points Preferential Elements 20 Points B-BBEE Status Level of Contributor Number of Points 1 20 2 18 3 16 4 12 5 8 6 6 7 4 8 2 Non-compliant contributor 0 8 SBD 1 INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE CETA RFQ NUMBER: 008-2014/2015 CLOSING DATE: 25 July 2014 CLOSING TIME: 11:00 DESCRIPTION: Procurement of stationery VALIDITY PERIOD: 60 Days from closing date The successful bidder will be required to fill in and sign a written Contract Form (SBD 7). DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS): Unit 5 Midrand Business Park 563 Old Pretoria Main Road Midrand 1685 Bidders should ensure that bids are delivered timeously to the correct address as stated above.

9 If the bid is late, it will not be accepted for consideration. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS (NOT TO BE RE-TYPED) THIS BID IS SUBJECT TO THE PREFERENTIAL Procurement POLICY FRAMEWORK ACT AND THE PREFERENTIAL Procurement REGULATIONS, 2011, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT THE FOLLOWING PARTICULARS MUST BE FURNISHED (FAILURE TO DO SO MAY RESULT IN YOUR BID BEING DISQUALIFIED) NAME OF POSTAL STREET TELEPHONE NUMBER .CELLPHONE NUMBER FACSIMILE NUMBER CODE .. E-MAIL VAT REGISTRATION HAS AN ORIGINAL AND VALID TAX CLEARANCE CERTIFICATE BEEN SUBMITTED? (SBD 2) YES or NO 9 HAS A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE BEEN SUBMITTED?(SBD ) YES or NO IF YES, WHO WAS THE CERTIFICATE ISSUED BY?

10 AN ACCOUNTING OFFICER AS CONTEMPLATED IN THE CLOSE CORPORATION ACT (CCA).. A VERIFICATION AGENCY ACCREDITED BY THE SOUTH AFRICAN ACCREDITATION SYSTEM (SANAS); .. A REGISTERED AUDITOR .. [TICK APPLICABLE BOX] (A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE) ARE YOU THE ACCREDITED REPRESENTATIVEIN SOUTH AFRICA FOR THE GOODS / SERVICES / WORKS OFFERED? YES or NO [IF YES ENCLOSE PROOF] SIGNATURE OF BIDDER .. DATE .. CAPACITY UNDER WHICH THIS BID IS SIGNED .. TOTAL BID TOTAL NUMBER OF ITEMS ANY ENQUIRIES REGARDING THE BIDDING PROCEDURE MAY BE DIRECTED TO: Department: Supply Chain Management Unit Contact Person: Lucky Maluleke Tel: 011 265 5900 Fax: 011 265 5924/5 E-mail 10 SBD 2 TAX CLEARANCE CERTIFICATE REQUIREMENTS It is a condition of bid that the taxes of the successful bidder must be in order, or that satisfactory arrangements have been made with South African Revenue Service (SARS) to meet the bidder s tax obligations.