SBD 1 INVITATION TO BID - csos.org.za

1 1 SBD 1 INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE COMMUNITY SCHEMES OMBUD SERVICE BID NUMBER: CSOS003-2017R CLOSING DATE: 10 APRIL 2018 CLOSING TIME: 11:00 DESCRIPTION: THE APPOINTMENT OF A SERVICE PROVIDER TO SUPPLY unified HOSTED PABX SERVICES AND SUPPORT FOR A PERIOD OF THREE (3) YEARS. The successful bidder will be required to fill in and sign a written Contract Form (SBD 7) BID DOCUMENTS MAY BE: DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS) 1ST FLOOR BUILDING A, EAAB COMPLEX 63 WIERDA ROAD EAST SANDTON 2196 Bidders should ensure that bids are delivered timeously to the correct address. If the bid is late, it will not be accepted for consideration. The bid box will be accessible and open from 08h00 to 16h00 week days.

2 ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS (NOT TO BE RE-TYPED) THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2011, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT THE FOLLOWING PARTICULARS MUST BE FURNISHED (FAILURE TO DO SO MAY RESULT IN YOUR BID BEING DISQUALIFIED) NAME OF BIDDER .. POSTAL ADDRESS .. STREET ADDRESS .. TELEPHONE NUMBER CELLPHONE NUMBER .. FACSIMILE NUMBER CODE .. E- MAIL ADDRESS .. VAT REGISTRATION NUMBER .. HAS AN ORIGINAL AND VALID TAX CLEARANCE CERTIFICATE BEEN SUBMITTED? (SBD 2) YES or NO HAS A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE BEEN SUBMITTED?

3 (SBD ) YES or NO IF YES, WHO WAS THE CERTIFICATE ISSUED BY? AN ACCOUNTING OFICER AS CONTEMPLATED IN THE CLOSE CORPORATION ACT (CCA).. 2 A VERIFICATION AGENCY ACCREDITED BY THE SOUTH AFRICAN ACCREDITATION SYSTEM (SANAS); A REGISTERED AUDITOR .. [TICK APPLICABLE BOX] (A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE) ARE YOU THE ACCREDITED REPRESENTATIVE IN SOUTH AFRICA FOR THE GOODS / SERVICES / WORKS OFFERED? YES or NO [IF YES ENCLOSE PROOF] SIGNATURE OF BIDDER .. DATE .. CAPACITY UNDER WHICH THIS BID IS SIGNED .. TOTAL BID TOTAL NUMBER OF ITEMS OFFERED.

4 _____ ANY SCM ENQUIRIES REGARDING THE BIDDING PROCEDURE MAY BE DIRECTED TO: The Community Schemes Ombud Service Contact Person: Matilda Phohole Tel: (010) 593 0533 E- mail address: ANY ENQUIRIES REGARDING TECHNICAL INFORMATION MAY BE DIRECTED TO: Contact Person: Mawande Jadezweni Tel: (010) 593 0533 Email: SBD 2 TAX CLEARANCE CERTFICATE REQUIREMENTS It is a condition of bid that the taxes of the successful bidder must be in order, or that satisfactory arrangements have been made with South African Revenue Service (SARS) to meet the bidder s tax obligations. 1 In order to meet this requirement bidders are required to complete in full the attached form TCC 001 Application for a Tax Clearance Certificate and submit it to any SARS branch office nationally.

5 The Tax Clearance Certificate Requirements are also applicable to foreign bidders / individuals who wish to submit bids. 2 SARS will then furnish the bidder with a Tax Clearance Certificate that will be valid for a period of 1 (one) year from the date of approval. 3 The original Tax Clearance Certificate must be submitted together with the bid. Failure to submit the original and valid Tax Clearance Certificate will result in the invalidation of the bid. Certified copies of the Tax Clearance Certificate will not be acceptable. 4 In bids where Consortia / Joint Ventures / Sub-contractors are involved, each party must submit a separate Tax Clearance Certificate. 5 Copies of the TCC 001 Application for a Tax Clearance Certificate form are available from any SARS branch office nationally or on the website 6 Applications for the Tax Clearance Certificates may also be made via eFiling.

6 In order to use this provision, taxpayers will need to register with SARS as eFilers through the website Jeyrel:\Mdk416-SBD2 tax clearance TCC 001 TAX CLEARANCEA pplication for a Tax Clearance CertificateName/Legal name(Initials & Surname or registered name)SurnameParticulars of applicantPurposeParticulars of representative (Public Officer/Trustee/Partner)Trading name (if applicable)First namesVAT registration noCustoms codeIncome Tax ref noIncome Tax ref noPAYE ref noSDL ref noUIF ref noPage 1 of 2ID/Passport noID/Passport noCompany/Close Corp. registered no47 LUTelephone noTelephone noPhysical addressPhysical addressPostal addressE-mail addressE-mail addressFax noFax noCODECODENUMBERNUMBERCODECODENUMBERNUMB ERIf Good standing , please state the purpose of this applicationSelect the applicable optionTendersGood standingPage 2 of 2 Particulars of the 3 largest contracts previously awardedParticulars of tender (If applicable)

7 AuditDate startedI the undersigned confirm that I require a Tax Clearance Certificate in respect of Tenders or hereby authorise and instruct to apply to and receive from SARS the applicable Tax Clearance Certificate on my/our of representative/agent (Power of Attorney)Date finalisedPrincipalContact personTelephone numberAmountName of representative/ agentName of applicant/ Public OfficerSignature of representative/agentSignature of applicant/Public OfficerDateDateExpected duration of the tenderEstimated Tender amountAre you currently aware of any Audit investigation against you/the company?If YES provide detailsTender numberR,year(s) is a serious offence to make a false 75 of the Income Tax Act, 1962, states: Any person who(a)fails or neglects to furnish, file or submit any return or document as and when required by or under this Act; or(b)without just cause shown by him, refuses or neglects to-(i)furnish, produce or make available any information, documents or things;(ii)reply to or answer truly and fully, any questions put to him.

8 As and when required in terms of this Act .. shall be guilty of an offence .. will, under no circumstances, issue a Tax Clearance Certificate unless this form is completed in Tax Clearance Certificate will only be issued on presentation of your South African Identity Document or Passport (Foreigners only) as declare that the information furnished in this application as well as any supporting documents is true and correct in every HOSTED PABX SERVICES AND SUPPORT Page 1 of 15 TERMS OF REFERENCE | CSOS PABX SERVICES _____ TERMS OF REFERENCE _____ THE APPOINTMENT OF A SERVICE PROVIDER TO SUPPLY unified HOSTED PABX SERVICES AND SUPPORT FOR A PERIOD OF THREE (3) YEARS _____ unified HOSTED PABX SERVICES AND SUPPORT Page 2 of 15 TERMS OF REFERENCE | CSOS PABX SERVICES Contents 1.

9 INTRODUCTION .. 3 2. BACKGROUND .. 3 3. 6 4. SCOPE OF WORK / DELIVERABLES .. 6 5. PROJECT MANAGER S RESPONSIBILITIES .. 11 6. SERVICE PROVIDER S RESPONSIBILITIES .. 12 7. NEXT STEPS .. 12 8. REPORTING .. 12 9. SUBMISSION OF PROPOSALS .. 12 10. EVALUATION OF PROPOSAL .. 13 unified HOSTED PABX SERVICES AND SUPPORT Page 3 of 15 TERMS OF REFERENCE | CSOS PABX SERVICES THE APPOINTMENT OF A SERVICE PROVIDER TO SUPPLY unified HOSTED PABX SERVICES AND SUPPORT FOR A PERIOD OF THREE (3) YEARS 1. INTRODUCTION The Community Schemes Ombud (CSOS) Service is established in terms of the Community Scheme Ombud Service Act, 2011 [Act 9 of 2011) to regulate the conduct of parties within community schemes and to ensure their good governance.]

10 In order to deliver on its mandate, key amongst the priorities of the organisation are: To establish a world-class dispute resolution service within community schemes characterised by organisational excellence and a conducive organisational culture; To promote good governance of community schemes by developing and implementing appropriate guidelines to enhance stability and harmonious relations amongst the parties; To roll-out massive educational campaigns to educate and train stakeholders within community schemes and the public at large; To enhance community schemes tenure as alternative tenure option; and To develop and implement appropriate organisational systems, controls and measures to enhance financial, economic and organisational efficiency.