Salary Certificate Form 16 for FY 2012-13 Part B:- - …

1 Salary Certificate form 16 for FY 2012-13 Part B:- Generate Part B from taxpro Software. Don t rename any file before merge the file. Part A:- Login to TAN Registration Account with user id, password and TAN On successful login, under menu TDS Certificate , select option form 16 File Request . On successful verification, request number is generated. TDS Certificate is e-mailed to the user within 48 hours on the e-mail ID provided at the time of TAN registration. TDS Certificate is provided in a text file. In case of large number of records in the form 16 requested, the TDS Certificate is split in multiple files and emailed, owing to restriction of mail size at the user.

2 In case TDS Certificate is split in multiple files then each file is sent by separate e-mail. File is password protected. To open the file, enter TAN registration number. Procedure to convert form 16/16A text file (zip file) to form 16/16A PDF File 1) Extract Zip file containing TDS Certificate data in text form by using WinZip version and above, WinRaR version and above and 7-Zip version and above. 2) Extract zip file by providing the TAN registration number. 3) Open the PDF converter utility by double clicking the file PDF Converter.

3 4) Click on Browse button of Input File Name with Path and provide path of form 16/16A text files (see Fig below). Example: files are selected from D drive. In case multiple file received select all the files in single browse. Fig. 5) Select the text file and click on button Open (see fig above). Example: In case the text file pertains to form 16A, files are copied at path D:\Form16A and the input file name is 6) Click on Browse button of Output File Path and provide path where PDF file is to be created (see Fig below).

4 Example: the output file path is D:\Form16A. Fig 7) On selecting the location for saving the PDF file, click on Open button (see Fig above). 8) Select option to sign TDS Certificate : Option to digitally sign or manually sign TDS Certificate is available. a. Digital Signature (DSC): i. E-Token: To select DSC from e-Token, click on e-Token, provide the name of e-Token (by default the name provided in this field is eToken and the same may be changed) and provide the password in the field E-Token Password . Password is case sensitive (See Fig.

5 Fig ii. Import DSC (.pfx file): To select .pfx file, click on Import DSC (.pfx file) again click on browse and select the Digital Signature Certificate (DSC) and provide the DSC password in the field. Digital Certificate Password . Password is case sensitive. Click on Detect Certificate (See Fig. ). Fig iii. DSC from Browser: To select DSC installed in browser, click on DSC from Browser . It will display DSC installed in browser. Select the DSC through which you wish to sign the PDF digitally (see fig. ). Fig. b. Manual Signature: Select manual signature to generate PDF.

6 Utility will generate TDS Certificate without signature. Deductor has to sign each Certificate manually. 9) Provide Details to be Printed on form 16/16A (details of responsible person): a. Full Name: Provide full name of responsible person to be printed on PDF Certificate . b. Designation: Provide designation of responsible person to be printed on form 16A PDF. c. Father s Name: Provide father s name of responsible person to be printed on form 16A PDF. d. Place: Provide place to be printed in verification part of form 16A PDF. e. Date: Provide date to be printed in verification part of form 16A PDF.

7 Date should be in dd/mm/yyyy format. 10) Click on Generate PDF button available on the form 16/16A PDF converter utility window. 11) On successful conversion of PDF files message File generated successfully will be provided (see Fig below) and utility will generate the folder (folder name will be TAN_FORM16A_AY_Quarter_Date) which contain PDF of all the deductee PANs present in input file. Naming convention of pdf file for form 16 is and for form 16A is . Fig Merge Utility:- Open taxpro PDF merge utility. Open file folder path of Part A, Part B and output file.

8 Click Create Merge form 16 button.