Gen 8 Easy Guide Installation & Operation - HandyTrac

1 HandyTrac easy GUIDEI nstallation and OperationINSTALLATIONS ystem Features .. 2 Parts Included .. 3 Parts and Tools Needed .. 3 INSTALL COMPONENTSM ount Cabinet to Wall .. 4 Location Requirements .. 4 Mount Control Box to Wall ..5 Mount Key Panels .. 6 Printer Setup .. 6 TESTTest the Electronic Lock .. 7 ENTER EMPLOYEES & LOCATIONSE nter Employee names .. 8 / 9 Enter Location / Item Numbers .. 10 HANG KEYSA ttach Keys to Tags ..11 OPERATIONA ccessing the System..12 How to Pull a key..12 How to Return a Key..13 How to Review Keys Out ..13 How to Show Last Transaction..13 How to Add an Employee ..8 / 9 How to Delete an Employee .. 8 / 9 How to Add a Key Tag ..14 How to Edit a Key Tag ..15 How to Change Time and Date ..16 How to Change loc/item# .. 16 How to Change Activity Code .. 17 Printing Reports ..18 Sample Reports ..19 How to Print Lists: employees - loc/item# - activity codes.

2 20 Sample Lists .. 21 New Website Features.. 21 Troubleshooting .. 22 / 23 Error Messages .. 24 Training Guide ..24 Glossary of Terms..25 Activity Codes ..26 Generation 8 NEWTech helpavailable onlineSEE PAGE 21Hi, I'm MACI'll be here to help Kiddin' with thisguide it really is HandyTrac Key Control System* Tracks, controls, reports key usage by who, why, when and where* Supplies detailed activity status for non returned key sets* Access to keys immediately, via data log* Limits access to authorized persons* Generates management reports for audit and legal purposes* Password security for all menu options* Stores key usage history by employee and locationKey Manager & Cardinal Systems -Key Control information is easily entered and accessed at the Data log Micro ComputerHandyTrac Online Systems -Ensures all your vital data is automatically backed up, off site and gives you the ability to accessyour property s status & reports via our secure website.

3 Continuous warranty on your & Attendance Program - New feature available soon. System FeaturesAuthority LevelsA master badge has access to all key tag and location information, and should only be granted to trusted,management level employees. It also has full rights to add/delete employees, change key tags, and printreports. An employee badge does not have access to those activities. For those customers utilizing HandyTracTime & Attendance Program there is a third badge level limited to badging In & ArchivesA printer is optional, but recommended. This system memory will hold a maximum of 830 transactionsbefore it starts to overwrite previous transactions. Printed archives will enable you to retain a printedrecord of all transactions for later reference if PolicyIt is recommended that management establish as policy a set day to print reports; for example, every Fridayor Monday when other reporting is suggests management establish specific reports to be printed and filed; for example, Report byLoc/Item#, Report by Employee and EOP (End Of Period) Report.

4 This should provide a good audit CounterThe bottom line of the "Activity" Screen shows a running count of the number of transactions in thememory. This is a reminder to print and save your End Of Period Backup ProcedureA good UPS (Uninterruptible Power Supply - see page 23) should provide up to 8 hours of battery back uppower. In the event of a long term power outage or other system problem, a printout of the Loc/Item#report will serve as a temporary manual sign out log. Keep a current Loc/Item# report and your manualcabinet key in a safe 's What You GetHere's a summary of the steps to install your System(Familiarize yourself with these parts before you start!)1) Mount the Cabinet on the wall2) Mount the Control Box on the wall3) Mount Key Panels4) Test the Electronic Lock5) Enter Employees and Locations6) Attach KeysKey CabinetData logControl Box1 to 4 Key Panels These hold 50 keys on each sideThey are mounted inside the cabinet(Depending upon the number of Location / Item #'s)Here's What You Need(Customer needs to supply)PARTS NEEDED1) UPS (Uninterruptible Power Supply) for surge protection and backup battery power2) Mounting Fasteners capable of holding 50 lbs for masonry, dry wall, wood or metal studsTOOLS NEEDED: Drill & Drill Bits, Level, Pliers, Phillips Head ScrewdriverKey MapA list of key tags and locations.

5 Keep in a safe LOC/ITEM# REPORT ON 3/10/2003 CONFIDENTIAL! Keep in SAFE or other SECURE PlaceUNITHOOKTAG11J21091210F343421100D18 743101C456709102D205098103G50104 Key Tag Employee Key Ring Badge4 Mount the Cabinet to the AlignmentCheck the gap between door and door frame at the top,bottom and side. If gap is not uniform all the wayaround, the cabinet will have to be shimmed to com-pensate for the uneven wall when shimming:1) Use metal or plastic - wood and rubber don't hold their shape ) If gap at top is greater than gap at bottom, Shim top of cabinet at the right hand ) If gap at bottom is greater than gap at top, Shim bottom of cabinet at the right hand our cabinet Installation instructions below for help with hanging the cabinet onthe wall. Drill or mark the holes needed to the mount the Key Cabinet and Control Boxto the wall so they are level and plumb.

6 Be sure that at least 3 of the mounting fastenerholes align with a stud. Mount the cabinet on the wall. Place your level on top of thecabinet. Check it as you tighten all fasteners. It must be level to operate Requirements:Flat Surfaced WallNo More than 5' from an un-switched 110V AC OutletClean environment - Free from dust & airborne be in a separate room from key cutting machine, wood cutting or similar 's the gap aroundthe door that you'relookin' for!Cabinet Installation Instructions1) Find a stud- align a stud with at least one of the six drilled stud holes atthe top of the strongly recommend attaching the cabinet to a stud, if possible2) Stack box cabinet came in and box that control box came in on top ofeach ) This will give you a platform that is 42" ) Place cabinet on top of these two boxes and a level on top of ) Upon leveling the cabinet, use a pencil to mark your ) When all holes are marked, use screws that penetrate at least 2 inches intostud and wall anchors that are capable of holding at least 50lbs.

7 Follow the manufacturer's directions for all wall ) Mount Cabinet- Lift the cabinet into place. Tighten all fasteners snug,but not too tight. Place your level on top of the cabinet and check repeat-edly as you tighten all of the your wall is not plumb and flat, we recommend mounting a piece of3/4" plywood to the wall, and then mounting the cabinet to the is essential that the cabinet be plumb, flush, level and securely fastened to the wall!5 Mount the Control the Control Box flush against the side of the cabinet. The Electronic Lock porton the side of the cabinet must be aligned with the Electronic Lock cable(s) from theControl Before mounting the Control Box, gently feed the Electronic LockCable(s) through the Electronic Lock Cable port on the right side of the Key the Control Box to the the Electronic Lock Cable to the Electronic Lock Connector inside the Key Cabinet.

8 Snap thecable into the retaining clips on the inside of the cabinet to prevent contact with the Key Panels 't forget about your UPS!!! (Uninterruptable Power Supply)Provide an un-switched AC wall outlet within 5 feet of the Key Control System. Plug your (customersupplied) UPS (Uninterruptible Power Supply ) system into the wall outlet. After the UPS is charged(usually 24 hours), the Key Control System can be plugged into the is very important to have an Uninterruptible Power Supply (UPS) for your HandyTrac a battery backup, valuable information can be the importanceof a battery backup!UPS battery backup systems are designed to providepower to all computer systems and peripherals withmaximum protection. It integrates surge protection andpower backup capabilities, protecting your data log,micro processor, communications and other equipmentfrom power problems like blackout, brownout, surge,spike and line the Key upon the number of Location / Item Numbers at your property, the cabinetin your system came with from 1 to 4 moveable key panels.

9 Each panel holds 50 keysper side. Each Panel is labeled with a letter in the lower outside corner, and each hookhas a number. The panels should be placed in alphabetical order from front to back inthe cabinet. Slip top panel mounting pin into hole on top keypanel mounting bracket Raise the panel as far as itwill go and rotate the bottom mounting pin into thecorresponding hole in the bottom panel mountingbracket. Lower the panel into place. Repeat for : If key tags falloff during shipping, use"IN" function after instal-lation and place on thecorrect : System was shipped withElectronic Lock tied down to pre-vent damage during shipping. CutTie-wrap on the Electronic Lock,but be careful not to damage theElectronic Lock or Set UpIf you plan to print reports, you must use a printer that is compatible with the Data log's DOS format; for example, HP (Hewlett Packard) printers with a parallel port (25 pin) will work or any Dot will also need to purchase a printer cable - just plug it into the right side of the Data The Electronic the system now to ensure all connections are made correctly.

10 If you receive errormessages during this process, check page 24. Remove a handful of the key tags fromone of the panels in the cabinet. Close the cabinet door and plug in the system :00:30 MON1-13-011) Manually enter or swipe your master badge intothe data log. You will hear a beep, and the systemwill prompt you to enter the PIN#.>>>>2) Enter PIN# for Set-up badge, which is the last 4digits of the badge number. You will be prompted toenter an activity.>>>>3) Press the IN button, you will be prompted toscan a key tag.>>>>>>>>>>>>>>>>>>>>>>>4) Scan with bar code towards the cabinet. Youwill hear electronic lock pop and door will ) The screen will prompt you to place the key tagon a hook (B12 in this example). Hang the emptykey tag on the hook as prompted.>>>>>>>>>Make sure the bar code on the tagfaces in toward the data log when youslide it through the reader!