Pennsylvania Department of Health 2018-2019 Annual …

1 Pennsylvania Department of Health 2019-2020 Annual School Immunization Law Report (SILR) Instructional Packet Instructions for Annual School Immunization Law Report (Reference and Screen Shots 2019-2020) 2 l. Introduction Thank you for gathering the data for the Annual School Immunization Law Report (SILR). This guide has been developed to help you with completing the report. The SILR is entered online. ll. Grades reported For all questions, include all current students enrolled in kindergarten, seventh and twelfth grade only. Enter your SILR online from December 1 through December 31, of the reporting year at Do NOT include information on pre-school or pre-k students in the responses. Please review and validate the online information prior to submitting the SILR. Once you click Submit, you will be unable to make changes.

2 If a mistake was made, call the Division of Immunizations (DOI) 717-787-5681. Once you submit your information, print a copy of your report. Do not leave any blocks blank. Please place a zero (0) in any blank area, as necessary. You will not be able to advance in the online SILR unless entry is made in all fields. Preschool/daycare settings with kindergarten are required to report. Those without kindergarten are to complete the exclusion instructions. Data that does not meet the standard for immunization coverage and exemption rates will be flagged. Logic values identified are 2020 Healthy People Objectives. If you have areas red flagged, it is due to not meeting those set values. This is an educational tool that you may use to increase your school immunization standards. III. Ungraded class A student who attends an ungraded class and is 12 years of age will need one dose of meningococcal conjugate vaccine (MCV) and one dose of tetanus, diphtheria, acellular pertussis (Tdap) vaccine.

3 A student who attends an ungraded class, will turn 18 years old during that school year and has not received a previous dose of MCV at age 16 or older, will need a dose of MCV. IV. Exclusion from reporting: Alternative schools do not need to report if the home school district is completing the SILR, counting those students in their enrollment and maintaining their records. The alternative school is responsible for verification that the home school is reporting for their school. The alternative school will need to submit its exclusion reason online in the beginning of the SILR. Other exclusion reasons: No Student enrollment. School is closed. Students are enrolled at home school district. Instructions for Annual School Immunization Law Report (Reference and Screen Shots 2019-2020) 3 There is no Kindergarten, no seventh grade and no twelfth grade.

4 O Is the entity a preschool/daycare? V. Access to SILR: To access the SILR online: Go to Reports must be entered online December 1 through December 31, of the reporting year. The report is only open for input December 1st and closes December 31st. See the following instructions for online registration. Keep a copy of your report. Home Screen: Instructions for Annual School Immunization Law Report (Reference and Screen Shots 2019-2020) 4 Educational Links: School Immunization Law Report (SILR) Thursday, June 20, 2019 Menu Links: School Procedure Manual Pa. Health Immunizations Immunization Schedule EdNA Vaccine Identification SILR Instructional Packet Register Log In Please note: If you have already registered, please proceed to the Login screen by selecting Log In from the left navigation menu.

5 Otherwise, please register by selecting Register from the menu. Please see the Help link for more information. This website is best viewed with Internet Explorer and below, in compatibility mode, with Windows 7 (32-bit or 64-bit) operating system. NOTES: 1. If a student had three doses of Polio, the last dose being given after the fourth birthday and six months from the previous dose, please count it in the 'Polio 4 Doses or more column'. The student is considered up-to-date based on the catch-up schedule per the CDC guidelines. 2. The Meningococcal vaccine (MCV) is a 2-dose series 11-12 years (required for entry to 7th grade) and 16 years, (required for entry into 12th grade.) A dose received at 16 years or older shall count as the 12th grade dose. School Procedure Manual Pa. Health Immunizations Immunization Schedule Vaccine Identification SILR Instructional Packet Instructions for Annual School Immunization Law Report (Reference and Screen Shots 2019-2020) 5 VI.

6 Online Registration Information This information can be accessed in the blue shaded area. To register- First time users: Enter the data online at DO NOT re-register. This is for first time users only. Click Register link on menu at left side of screen. Enter school district s nine-digit Administrative Unit Number (AUN) and four-digit school/branch number (found above your school s address on the report that was sent to the school). Do not combine two schools together onto one report. Click on the Add button to add school to the selected schools list. (If you have more than one school, type in that AUN as well and click Add until you get all your schools listed). Complete all fields under user registration. Usernames and passwords cannot be less than 8 characters or more than 15 characters each.

7 Keep username and password for future use. Click Register button. Click Ok when registration is complete. Click Submit. Follow steps to Add Report. Instructions for Annual School Immunization Law Report (Reference and Screen Shots 2019-2020) 6 Login: If already registered: Click on Login link. Enter user name and password from your previous entry. (Do Not re-register.) Every six months you will be asked to update your password; follow the instructions. Keep your username and password in a safe place and do not share your password. If you change to a different school district you do not need to re-register, only delete the previous school and enter the AUN # to the new school and click add. This can be completed in the My Account tab. Modify the appropriate school information and update your email addres Instructions for Annual School Immunization Law Report (Reference and Screen Shots 2019-2020) 7 Change Password: \\ Login Credentials: School Immunization Law Report (SILR) Monday, July 22, 2019 Username: INurse Menu Add Report Search Reports Links: School Procedure Manual Pa.

8 Health Immunizations Immunization Schedule EdNA Vaccine Identification SILR Instructional Packet My Account Log Out Welcome to the School Immunization Law Report System Please see the submitter information below, which is based on your login credentials. - If this is NOT you: Please log off and register for your own account using the Log Out and then the Register links in the left navigation menu. - If this is you: Please verify the information. If incorrect, please update your information using the My Account link in the left navigation menu. - Prior to entering survey data for this reporting period, please review and update the schools you are responsible for using the My Account link. If you would like to change your password Click this link. Submitter Information: First name: Immi Last name: Nurse Job title: RN Phone number: 717-777-7777 Email address: Instructions for Annual School Immunization Law Report (Reference and Screen Shots 2019-2020) 8 Review credential information: If these credentials are not yours, please log off.

9 Register for your own account using the Log Out and then Register. If this is you, verify the information. If the information is incorrect, update your information using the My Account link in the left menu navigation. If you forgot your username: Call the DOI and provide the following information: Your name; Your email address; The school(s) you report on; The school district s nine-digit Administrative Unit Number (AUN) and four-digit school/branch number. DOI will email your username to the email submitted during registration. Forgot your password: If you forgot your password: Enter your username and click on Forgot your password? Follow the instructions. Your password will be emailed to the email address you had registered under. Instructions for Annual School Immunization Law Report (Reference and Screen Shots 2019-2020) 9 Added schools: This screen will be displayed after successfully logging in.

10 Click on input data to continue. Make sure you are reporting on the correct school. Enter exclusions: Instructions for Annual School Immunization Law Report (Reference and Screen Shots 2019-2020) 10 Select exclusion reason: If your school should be excluded from reporting, select the reason from the drop-down box. Exclusion reasons include: 1) No student enrollment. 2) School is closed. 3) Students are enrolled at home school district. 4) There is no K, seventh or twelfth grade. o Is this entity a preschool/daycare? You may print a copy of your exclusion. If you do not have an exclusion, click on Next and continue to the SILR. Select exclusion reason: Instructions for Annual School Immunization Law Report (Reference and Screen Shots 2019-2020) 11 Submit exclusion: Print copy of exclusion: Select Printable copy.