PDF Forms, Auto-Calculate - Cuesta College

1 PDF Forms, Auto-Calculate Adobe PDF Forms can contain fields that Auto-Calculate . These can include fields containing user-input values and fields containing unchanging values set by the form 's designer. NOTE: For more on PDF Forms, go to: The example below illustrates creating a form using the following fields: NumberOfTickets - User enters how many tickets they wish to purchase TicketPrice Contains a set value, 12 , the price of a single ticket TotalPrice An auto -calculating field; number of tickets * ticket price 1. Create a Word document with spaces for user-input and calculation fields. 2. Convert the Word document into a PDF form using Acrobat Pro: a. In Acrobat click the Tools tab, and then click Prepare form . b. Click Select a file. c. Locate and open the Word document to convert, and then click Start. d. Click OK. Steps Example 3. If necessary, edit the fields requiring user- i. Locate or create a text field for the input, formatting appropriately.

2 Number of tickets, calling it NumberOfTickets . ii. Double-click the NumberOfTickets field and on the Format tab, set Select format category to Number, Decimal Places . to 0, and Currency Symbol to None. PDF Forms, Auto-Calculate Page 1 of 5 Last Revised Date: November 29, 2017. Steps Example 4. Add and/or edit fields containing static iii. Add a text field, calling it TicketPrice . (unchanging) values to be used in calculation, iv. Double-click the TicketPrice field and on selecting the Read Only option and entering a the General tab, click the check box for number in the Default Value field. Read Only . 5. Add and/or edit fields containing calculation v. On the TicketPrice field Properties results, selecting the Read Only option and Options tab, enter the static value to be creating a calculation. computed ( 12) in the Default Value . field. vi. On the TicketPrice field Properties Format tab, set Select format category to Number and Currency Symbol to $.

3 PDF Forms, Auto-Calculate Page 2 of 5 Last Revised Date: November 29, 2017. Steps Example vii. Add a text field, calling it TicketPrice . viii. Double-click the TicketPrice field and on the General tab, click the check box for Read Only . ix. On the TicketPrice field Properties Options tab, enter the static value to be computed ( 12) in the Default Value . field. x. On the TicketPrice field Properties Format tab, set Select format category to Number and Currency Symbol to $. 6. Add and/or edit fields containing calculation xi. Add a text field for the total ticket price, results, selecting the Read Only option and calling it TotalPrice . creating a calculation. xii. Double-click the TotalPrice field and on the General tab click the check box, Read Only . PDF Forms, Auto-Calculate Page 3 of 5 Last Revised Date: November 29, 2017. Steps Example xiii. On the TotalPrice field Properties Format tab, set Select format category to Number and Currency Symbol to $.

4 Xiv. On the TotalPrice field Properties calculate tab, click the button for Value is the and set the dropdown to product (x). xv. Click the Pick button. The Field Selection screen will display PDF Forms, Auto-Calculate Page 4 of 5 Last Revised Date: November 29, 2017. Steps Example xvi. Select the check boxes for NumberOfTickets and TotalPrice , and then click OK. xvii. Close the Text Field Properties window. 7. Make any other necessary changes and save the PDF form . 8. Reopen the form in Acrobat Pro and, from the menu bar, select File > Save As > Reader Extended PDF > Enable Additional Features. The Enable Usage Rights in Adobe Reader will display. 9. Click Save Now. 10. Save the document, either with a new name or with the same name replacing the original PDF form . PDF Forms, Auto-Calculate Page 5 of 5 Last Revised Date: November 29, 2017.