ALLEGHENY COUNTY PROTHONOTARY ELECTRONIC …

1 ALLEGHENY COUNTY PROTHONOTARY ELECTRONIC filing AND retrieval WEBSITE USER DOCUMENTATION Michael F. Coyne PROTHONOTARY Software Learning Center 920 Fort Duquesne Boulevard Pittsburgh, PA 15222 Jeffrey G. Yinling iTABLE OF CONTENTS BASIC SOFTWARE REQUIRED SYSTEM MANUAL ALLEGHENY COUNTY PROTHONOTARY ELECTRONIC filing AND retrieval SYSTEM OPENING First Time User Credit Card LOGON Internet Netscape CASE PAYMENT INITIAL LOGIN NEW CASE TO ADD ADDITIONAL ATTACHING PLEADING ALONG WITH CONFIRMATION ON SCREEN ABOUT SUCCESSFUL SECONDARY PAYMENT METHODS / CREDIT SEARCHING THE PROTHONOTARY FEES FOR SEARCHING SEARCH BY LITIGANT TYPES OF NAMED SEARCH / ALL RECORDS -SEARCH BY LITIGANT On Screen Results /

2 Named Search / All Records -Search by Litigant Selecting Case Case Parties Docket Use date range for large Print Case NAMED SEARCH - SEARCH BY NAMED SEARCH - SEARCH BY DOCKET TYPE (VERY RARE/SELECTIVE SEARCH)..14 NAMED SEARCH - SEARCH BY FREE SEARCH - SEARCH BY BLOCK AND LOT FREE SEARCH / CASE SEARCH BY CASE FREE SEARCH / DATE ASBESTOS DOCKET REPORTS iiVIEW OUTSTANDING CHARGES FOR COMPANY ACCOUNT CHANGE YOUR REGISTRATION CHECK FOR FILINGS WHERE CREDIT CARD INFORMATION IS Software Learning Center 5/10/00 9:13.

3 53 AM Page 1 ALLEGHENY COUNTY PROTHONOTARY ELECTRONIC filing and retrieval System Website Address (no need for ) Basic Software Requirements The following programs are necessary for navigation of the PROTHONOTARY Website. These programs can be easily downloaded from the home page of our website by clicking on the appropriate icon and following the on screen instruction. You can check the current version of the software you are using by clicking on the Help Menu and selecting About Internet Explorer (Netscape) Required Programs 8 Adobe Acrobate Reader 8 Internet Explorer or higher 8 Netscape Navigator If your current system does not have these version click on the icons to download the most current version of software programs.

4 If you have problems with any of these downloads you should contact your firm MIS support staff on downloading these programs System Protocols Through out the different input screens in the PROTHONOTARY some of the input fields will be identified with RED Labels. These fields are required fields. You must input data into these fields or the system will not proceed to the next screen. Manual Documentation Throughout the manual several conventions will be used consistently to give users the necessary skills to successfully utilize the PROTHONOTARY Website 8 Items that are BOLD designate mouse commands 8 Items that are ITALIZED are notes about the system 8 Screen captures are utilized to give visual representation of the progression of steps user will encounter throughout the process of successfully navigating the PROTHONOTARY Website.

5 Software Learning Center 5/10/00 9:13:53 AM Page 2 ALLEGHENY COUNTY PROTHONOTARY ELECTRONIC filing and retrieval System Opening Screen Registration 8 Click on Register First Time User Credit Card Payment 8 Enter User ID Attorneys use Pennsylvania Bar ID Non-Attorneys use any ID 8 Enter Password 8 Tab through remaining fields 8 RED fields are Required User ID and Password is case sensitive Keep record of ID and Password 8 Register this way the Credit Card field is turned on 8 For draw account has to be set up through PROTHONOTARY Office 8 Upon initial registration process user

6 Has immediate access to logon screen Logon Process 8 Insert User ID 8 Insert Password Software Learning Center 5/10/00 9:13:53 AM Page 3 Internet Explorer Tab through the Fields and hit the Enter Key to logon Netscape Navigator Tab through the Fields and Mouse Click on OK Case Search Once account has been established users can use a variety of different methods to search PROTHONOTARY site to find information. This will be primary focus of manual. Payment Options Select the appropriate payment option 8 Credit Card Payments Designed for individuals who want to use ELECTRONIC filing or conduct searches 8 Draw Down Accounts Designed for Law Firms who have set up accounts that will have all cost deducted from their account 8 Company Administrator Area for changing authorized users on draw down accounts Software Learning Center 5/10/00 9:13:53 AM Page 4 Initial Login Screen This login screen presents all the different functions that can be accessed from the PROTHONOTARY Website.

7 All of the functions are hyperlinks and clicking on any of the items underlined will take you to that specific function. Each the functions on the Initial Login Screen will be covered in detail throughout the manual. New Case filing 8 Enter Attorney Bar ID 12345 8 Select Court Type 8 Select Case Type type first letter 8 Insert Amount in Dispute if appropriate 8 Check box to Request Jury if appropriate 8 Select button at bottom of screen for Excess of $25, or Within Arbitration Limits if appropriate 8 Select OK NOTE: Pay Special Attention to Selection of Requesting Jury Do not use the BACK button on the browser toolbar while filing First or Secondary cases!

8 Software Learning Center 5/10/00 9:13:53 AM Page 5 8 Select the type of Party to add to case Company/Organization/Estate Person/Individual 8 Enter Party information If the Party involved is a DEFENDANT that requires SERVICE you MUST fill out following information 8 If defendant lives outside Pennsylvania check box and you are finished 8 If defendant is a Pennsylvania resident fill out Service Address for Sheriffs instruction 8 Select Municipality if defendant lives in ALLEGHENY COUNTY 8 Select Ward is defendant lives in City of Pittsburgh 8 If defendant

9 Lives in another COUNTY in Pennsylvania select from drop down list 8 Please enter fee that Sheriff will charge for service (if unknown charge will be $ ) Notice: If Company is selected TaxId field is available. If Individual is selected SS# field is available. Software Learning Center 5/10/00 9:13:53 AM Page 6 8 Select it you want to Alternative Names YES Want alternative names NO no alternative names 8 If yes, select the appropriate Name Indicator 8 Save Alternative Name 8 Upon completion of first Alternative name screen will verify that Alternative Name has been save and prompt if additional names are necessary.

10 8 If multiple alternative names click yes and continue same process as above To add additional parties 8 Repeat above procedure Property Entry Additional information is required for case involving real property 8 Enter Block / Lot number 8 Use NONE in Tiebreaker if Block / Lot number is not known 8 Select Municipality 8 Select Ward is for four cities 8 Enter Property Description (Address) 8 Select OK 8 Screen will prompt for additional properties if yes follow same procedure Software Learning Center 5/10/00 9:13:53 AM Page 7 Selecting Docket Type Plaintiff Defendant All parties with case 8 System assigns Temporary Case ID 8 Select the down arrow for filing Party and make appropriate selection 8 Qualifier field used to minimize choices 8 Select the down arrow for Docket type and make appropriate selection 8 Select OK Qualifier Field Minimizes Choices for Docket Type Important with Secondary filings Client ID Used by Law firms for Client tracking Software Learning Center 5/10/00 9:13.