POST ADMINISTRATIVE MANUAL 2022 EDITION

1 post . ADMINISTRATIVE . MANUAL . 2021 2022 EDITION . The American Legion Department of Texas Box 140527. Austin, Texas 78714 0527. (512) 472 4138. (512) 472 0603 (FAX). ii HOW TO USE THE post ADMINISTRATIVE MANUAL . This is the 26th EDITION of the post ADMINISTRATIVE MANUAL . All forms can be located on the Department Website at The use of the MANUAL provides for two way communication regarding ADMINISTRATIVE matters pertaining to reports and programs. The MANUAL is divided into 3 sections: 1) a Monthly section 2) a Membership Section 3) a General Information Section The table of contents can assist with quickly locating information pertaining to reports, forms and deadlines.

2 Additional copies of this MANUAL can be obtained on the Department Website or upon request to the Department Headquarters. This version supersedes all previous versions and the dates published in this document supersede any and all dates published any form. William West State Adjutant iii TABLE OF CONTENTS. SECTION I MONTH TO MONTH INDEX 1. JULY 3. post Certification 3. SEPTEMBER 3. 50% Target Date 3. Ronald P. McCluskey Scholarship 3. OCTOBER 4. 55% Target Date 4. NOVEMBER 4. 65% Target Date 4. Oratorical Contest Reminder 4.

3 Employer Awards 4. DECEMBER 5. 75% Target Date 5. VA Volunteer Award 5. Jimmy D. Lemley Memorial Award 5. Membership Awards 6. JANUARY 6. 80% Target Date 6. American Legion Baseball Reminder 6. Junior Shooting Contest Reminder 6. Membership Award 6. Eagle Scout Award 7. FEBRUARY 7. 85% Target Date 7. MARCH 7. 90% Target Date 7. Eagle Scout Award 7. iv Cut off Date for Pre printed Membership Cards 7. post Officer Certification 7. APRIL 7. 95% Target Date 7. Boys State 8. MAY 8. 100% Target Date 8. JUNE 8. Boy Scout Report 8.

4 Consolidated post Reports 8. Department Awards Deadline 8. Department Color Guard Contest 9. Chaplain of the Year Award 9. History and Yearbook Contest 9. Law & Order Awards 9. Media Awards 10. Membership Deadline 10. Membership Awards 10. SECTION II MEMBERSHIP 11. Introduction 13. Membership Eligibility 13. Reserve / National Guard Eligibility 14. Direct Membership Solicitation (DMS) 15. Dues Reminder Notices 15. Headquarters post 345 Members 16. The Membership Year 17. Before You Begin 17. Membership Record Cards 18. Membership Roster 20.

5 Filing Your Membership Register 21. Processing Renewals 23. New Members 23. Online Renewals 24. Processing Transfers 27. Life Memberships 32. v Paid Up For Life Membership 32. Corrections to Members Record 32. Transmitting Membership to Department Headquarters 34. Department Transmittal Form 36. 37. Processing Membership on 39. Membership Reports 38. Target Dates 38. post Membership Goal 39. Membership Awards 39. Department Membership Awards 39. Texas Lone Star Individual Membership Recruiter Pin 39. post Awards 39. post Cash Award 39.

6 post 100% Award 40. Texas post Excellence Award 40. American Legion Retention Award 40. post Recruiting Award 40. post New Member Award 40. New post Cash Award 41. Department All Time High Award 41. District Awards 41. District 100% post Award 41. District Commanders Cap Award 41. Top District Commander Award 41. #1 Gold Pin Award 41. Top 10 District Commanders Pins 42. District 100% Award 42. District Improvement Award 42. Division Awards 42. Harold L. Gregory Trophy 42. #1 Gold Pin Award 42. Top Division Commander 42. Division Commander Top Ten Award 42.

7 Department Vice Commander Award 43. National Membership Awards 43. Gold Brigade Award 43. Silver Brigade Award 43. Department Recruiter of the Year Award 43. vi National Recruiter of the Year Award 43. Pioneer Award 44. New post Development Pin 44. Continuous Membership Certificates 44. National post Honor Ribbon 44. post Membership Retention Award 44. Certificate of Meritorious Service All Time High Award 44. Five or More Years Consecutive Years All Time High Award 45. post Revitalization Recognition Letter 45. District Commander 100% Pin 45.

8 District Commander Race to the Top 45. District Commander New post Achievement Award 46. District Commander Achievement Award and District Honor Ribbon 46. SECTION III GENERAL INFORMATION 47. Consolidated post Reports (CPR) Form 48. Annual post Data Report 48. post Officer Certification 48. Charters 48. Protocol for Department Commander / Officers Visits 51. Wearing of District Caps 52. Cap Ordering Instructions 53. Proper wearing of the Legion Cap 53. Request for Use of American Legion Name & Emblem 55. Guidelines for post Judge Advocate 56.

9 Guidelines for Assisting Posts 56. post Finance Officers Guidelines 58. Information on Unrelated Business Income 59. Guidelines for the Selling of post Property 61. vii viii SECTION I. Month to Month 2. JULY. post CERTIFICATION. All Posts are reminded that the deadline for submission of post Certification is July 31st. Posts that certify after this deadline will not qualify for any membership award. The post Certification Form can be found on the Department Website. SEPTEMBER. The 50% Target Date is September 8, 2021. RONALD P.

10 McCLUSKEY SCHOLARSHIP. The Ronald P. McCluskey Veterans Scholarship Program award is a $500. scholarship to a deserving American Legion member. One scholarship is awarded each year at the Fall This is a merit based scholarship. RULES FOR APPLICATION. 1. In addition to this form Applicants must submit the following: A. An up to date copy of his/her transcript records (if applicable). B. Evidence of acceptance or enrollment in school of choice C. A typed letter pertaining to why you feel you should qualify for assistance and information on your school, community, church, and leadership activities.