DoD Integrated Lodging Program Guide - U.S. Department …

1 Department of Defense | Defense Human Resources Activity DoD Integrated Lodging Program Guide January 28, 2021 Table of Contents 01/28/21 ii This document is maintained on the DTMO website at Printed copies may be obsolete. Table of Contents 1 Introduction .. 5 Introduction to the DoD Lodging Program .. 5 DoD Preferred Commercial Lodging Locations .. 7 2 ILP Travel Regulations .. 8 3 Booking DoD and DoD Privatized Lodging in DTS .. 11 4 DTS Functionality .. 13 Trip Duration Options .. 13 Select Lodging .. 14 Select Room .. 16 No Availability .. 16 Lodging , Select Room .. 16 Booking Error .. 17 Confirm Lodging .. 18 ADA Requests for DoD 20 DTS Review Reservation Selections Screen.

2 20 DTS Review Trip Authorization Screen .. 21 DTS Other Auths and Pre Audits Screen .. 22 Pre-Audit Flags .. 22 Advisories .. 24 Lodging -Related Reports .. 25 5 Notes for the Authorizing Official .. 26 6 Cautions .. 28 CNA 28 DoD Preferred Lodging Property Website Links in DTS .. 28 Authorization Created After Travel Begins .. 28 Changing TDY Dates when Using Required Lodging Types .. 29 Changing Lodging when TDY to an ILPP Location .. 29 Using a DoD Lodging Group ID Number on a Group Authorization .. 30 Invalid Fire and safety Compliance Pre-Audit .. 31 Appendix A: Overriding Automatic Lodging Reimbursement Limits .. 32 Appendix B: Travel Management Company Interaction .. 33 Table of Contents 01/28/21 iii This document is maintained on the DTMO website at Printed copies may be obsolete.

3 Appendix C: Pre-Audit Reason Codes .. 34 Appendix D: Lodging Process Flow in DTS .. 36 Appendix E: Acronyms and References .. 37 Revision History 01/28/21 iv This document is maintained on the DTMO website at Printed copies may be obsolete. Revision History Revision Date Author Revision/Change Description Section(s) 01/05/16 DTMO Added new ILPP sites 01/29/16 DTMO Added screenshot showing new PPV tab & tab names 03/17/16 DTMO Updated with Privatized Lodging information Throughout 03/21/16 DTMO Added reports screenshots 04/15/16 DTMO Updated Lodging availability in DTS , , 4 05/02/16 DTMO Updated information on meal rates 3 070/1/16 DTMO Added new ILPP sites 08/25/16 DTMO 1. Added Lodging -related warnings & advisories 2.

4 Added details about Reason Code required info 3. Minor formatting corrections 3 Appendix C Throughout 01/01/17 DTMO Updated ILPP sites 02/15/17 DTMO 1. Updated Lodging limitation description 2. Added new DTS itinerary screen 3. Updated CTO to TMC 3 Throughout 02/23/17 DTMO 1. Updated DoD Preferred Lodging Property benefits 2. Removed update to Lodging limit description 3. General scrub 2 3 Throughout 04/01/17 DTMO Minor updates to ILPP Locations list 08/18/17 DTMO 1. Updated JTR references 2. Changed CNA" to non-availability number 3. Clarified automatic Lodging limits 4. Added Group ID information 5. Added safety compliance pre-audit information Throughout Throughout 4 , , App. E 03/19/18 DTMO 1. Updated screens and procedures for DTS update 2.

5 Updated JTR refs 3. Updated Program information 4. Updated ILPP sites and Lodging information Throughout Throughout Throughout 1, 2, 3 07/16/18 DTMO Updated URLs to https vs http Throughout 08/13/18 DTMO Removed references to flat rate per diem 08/17/18 DTMO Updated for new DTS module and screen names Sections 5 & 7, App A 01/04/19 DTMO Updated for DTS approval process Section 6 02/25/20 DTMO General Review Updated to add new ILPP sites Updated Lodging screen shots All Page 8 Section 5 01/28/21 DTMO Updated to remove Pilot General review Updated Lodging screen shots Updated Message Center on Dashboard screen Throughout Section 1: Introduction 01/28/21 5 This document is maintained on the DTMO website at Printed copies may be obsolete.

6 1 Introduction This Guide presents information about the DoD s Integrated Lodging Program (ILP), to include how the Joint Travel Regulations (JTR) and the Defense Travel System (DTS) support the Program . Notes: 1. Throughout the majority of this Guide , you are the traveler, regardless of your actual DTS role. 2. Lodging rates seen in this Guide are for illustrative purposes only. They do not reflect actual Lodging rates. Introduction to the DoD Lodging Program DoD s Lodging Program has three major components. Each governs several types of Lodging facilities, not all of which are involved in the ILP. The list below contains a short definition of each, and addresses whether it is part of the ILP and/or is available through DTS. Unless noted otherwise, all facilities that appear in DTS are certified to meet all DoD quality standards.

7 Key to the items listed below: (1) These Lodging facilities ARE part of the ILP and most are available in DTS. (2) These Lodging facilities ARE NOT part of the ILP, but many are available in DTS. (3) These Lodging facilities ARE NOT part of the ILP, and unless stated otherwise, do not display in DTS. They are only included to provide a more complete list of Lodging types. DoD Lodging : Government Lodging facilities that are owned/leased and operated by the DoD. DoD Lodging includes: o DoD Lodging Facilities (1): Temporary Lodging for official travelers and their families. Facilities that meet adequacy standards display in DTS as DoD Lodging . o Recreational Lodging Facilities (3): Resort Lodging such as Morale, Welfare, and Recreation facilities and Armed Forces Recreation Centers.

8 O Military Treatment Facilities (3): Lodging that supports Military medical centers ( , Fisher Houses). Privatized Army Lodging (PAL) Facilities (1): Commercially operated and managed Lodging facilities that are available at many Army installations Section 1: Introduction 01/28/21 6 This document is maintained on the DTMO website at Printed copies may be obsolete. in CONUS and non-foreign OCONUS locations. PAL brands include Intercontinental Hotels Group ( IHG ) Army Hotels and IHG Army Hotels Historica, which typically display as Candlewood Suites, Holiday Inn Express, or Staybridge Suites. Eventually, the ILP and DTS will include these facilities. See Section for more information. Those listed in DTS display as Government Privatized Lodging .

9 Commercial Lodging : Facilities are typically located off installations. They are owned and managed by commercial entities. Commercial Lodging categories are listed below. Except as noted otherwise, those that appear in DTS are all listed under Available Options: o DoD Preferred Commercial Lodging Facilities (1) are selected to participate in the ILP for the calendar year. They meet strict DoD safety , security, service, and adequacy standards, and offer room rates below per diem limits. All are part of the ILP and display in DTS as DoD Preferred Commercial Lodging . o Enhanced Use Lease (EUL) Lodging Facilities (3) were acquired via the Department of Defense EUL Program and are located on or near some CONUS installations. Note: EUL facilities that participate in the DoD Preferred Commercial Lodging Program (1) appear in DTS as DoD Preferred Commercial Lodging o Other Federal programs : Lodging provided by vendors that have contracts or agreements with other Government organizations.

10 Of them, only GSA FedRooms properties (2) display in DTS. o Fire safety Act Compliant Lodging Facilities (2) are not part of the ILP, but meet all Federal Emergency Management Agency (FEMA) safety requirements. Otherwise, they are not monitored for rates, quality, safety , or security. o Other Lodging Facilities (2) do not meet the criteria for any of the above options. All foreign OCONUS facilities apply under this option, as FEMA requirements do not apply to them. Notes: 1. Follow the links to view: a. DoD and DoD Privatized Lodging facilities that are accessible through DTS. b. DoD Preferred Commercial Lodging facilities that are accessible through DTS. 2. Some installations have multiple facility types. Example: Ft. Bragg, NC has both PAL and DoD Preferred Commercial Lodging facilities.