*HIGH PRIORITY* - laurencejackson.org

1 Laurence Jackson School Church Lane, Guisborough, TS14 6RD Tel: 01287 636361 email: @LJ_School Headteacher: Belinda Wheatman (Hons), NPQH Dear Parent/Carer *HIGH PRIORITY* General Data Protection Regulation (GDPR) (Please return relevant documentation by Thursday 29 March 2018) At Laurence Jackson School, we aim to provide a positive, aspirational learning environment to support all our students in improving their life chances. In order to achieve this we need to work in partnership with parents, students , governors, the Local Authority and carefully selected outside agencies. We are the Data Controller for the purposes of the General Data Protection Regulation (GDPR) and the personal data we hold is used to support teaching and learning, monitor and report on your child s progress, provide appropriate pastoral care and assess how well your child is doing. Due to new GDPR regulations with effect from May 2018, schools must now provide parents with an opportunity to opt in or out of any data sharing.

2 We will not give information about you to anyone outside the school without your consent unless the law and our rules permit it. However, we are required by law to pass some of your information to the Local Authority (LA) and the Department for Child, School and Families (DCSF). If you would like more information about how the LA and/or DCSF store and use this information please see the attached LA Privacy Policy. Once your child is aged 13 or over we are required to pass on certain information to the Connexions Service. Connexions is the Government s information and advice service for all young people ages 13 to 19 in England. We must provide both you and your child s name and address and any further information relevant to the Connexions services role. What information is being collected and why? We collect emergency contact information including names, addresses, mobile numbers and email addresses from you.

3 In order to be more environmentally-friendly, we communicate school information via email, SMS text messaging and smartphone app based push notifications. We collect ethnicity information, special education needs, meal preferences and travel arrangements for use in the Annual School Census and Local Authority data captures. We collect medical information and food allergy information in order to provide appropriate care within school. As part of our catering and printing systems, we enrol student finger data using a biometric sensor, which reads between 50 and 130 points on the finger and processes the result through a computer algorithm to output a reference number unique to your child. The biometric scans are used only in relation to school services and it is not possible to rebuild a forensic style fingerprint from the data we collect nor is the data registered shared with any other agency or organisation.

4 We periodically collect Target and Assessment data in order to assess progress and identify additional areas of development that may be needed. How is data collected? We ask for Data Sheets and Consent Forms to be completed by parents. We can also receive electronic data transfers from previous or primary schools via the DfE s Secure Access site providing previous attendance history and KS2/Target data, etc. Staff complete digital marksheets to provide progress and assessment data, which is then reported to parents through Progress Checks. How will it the information be used? We take your privacy seriously and data is only used in conjunction with providing the best possible care and education for your child. It is used to assess learning, to set up user accounts to assist with personalised learning, to facilitate home-school communication and emergency information so we can contact parents.

5 Who will it be shared with? Any third party that we share your data with has been rigorously checked by following our Due Diligence process. Currently we share information with: Isuz Ltd (Schoolcomms and School Gateway), Edukey (Classcharts), DfE Secure Data site, LA, Oxford University Press (MyMaths), Tassomai Ltd (Tassomai), PiXL, Pearson Education Ltd (ActiveLearn), RAISE Online (ASSET for Schools), Micro Librarian Systems (Reading Cloud) and Connexions. A full and up to date list can be found at any time on our school website ( ). We operate an opt-in policy for all of these services but refusal to share information with any of them could have a negative effect on your child s educational experience. We thank you for your continued support and are happy to answer any further questions you may have. All attached documents are available for viewing on the school website ( ) and we encourage you to check regularly for updated documentation.

6 Please return the relevant information to the Main Office by Thursday 29 March 2018. Kind regards Mrs B Wheatman Headteacher Enclosed: Data Sharing Consent Form for completion by Parent/Carer Data Sharing Consent Form for completion by Student Annual Consent Form for completion for Academic Year 2018/19 Please return by 29/3/2018 Contact Information Sheet for completion if your details have changed IT Services Acceptable Use Policy for students Home-School Agreement Attached for your information LA Privacy Policy LAURENCE JACKSON SCHOOL DATA SHARING AND CONSENT FORM - PARENTS TO BE COMPLETED BY THE PARENT/CARER Student Name: _____ Form:_____ Parent/Carer Name : _____ I confirm have read the attached letter and understand the reasons that data I put on the attached Contact Information sheet is shared. I will indicate my permission for my and my child s data to be shared with the following sites on the table below.

7 I understand that I may withdraw my permission at any time by writing to the school. Yes No Schoolcomms/School Gateway - A parent-school portal which gives you the opportunity to monitor what your child has for lunch, add money to your child s lunch account, pay for school trips, revision guides and other services/items. It is also used to communicate texts and emails. Contact information only for those with parental responsibility is shared with this provider. Asset for Schools - School analysis tool used to identify areas that need further development. Student name, prior attainment, SEN/PP/Gender/Ethnicity information and timetable is shared with this provider. Biometric Data, Cashless Catering and Printing - Biometric enrolments are used only in relation to school services. The registered data is not shared with any other agency or organisation. LA Privacy Notice, Learning Records Service and Youth Support Service - Please see separate LA Privacy Notice.

8 ClassCharts - A school used system to assist staff with seating plans and issuing achievement and behaviour points. Student name and timetable information is shared with this provider. DfE s Secure Access S2S - This is a secure electronic data transfer site provided by the DfE is which schools can electronically pass historical information for students transferring schools, either from Primary to Secondary or from one Secondary to another. MyMaths - Provides a fully interactive online learning resource suitable for all ages and abilities right up to A-Level, and can be accessed 24/7 from school, home, or even when on holiday. Student name and timetable information is shared with this provider. Tassomai - Tassomai helps students in Years 9, 10 and 11 prepare for their GCSE Science exams. Student name and timetable information and parental email is shared with this provider.

9 PiXL - (Partners in Excellence) is a not-for-profit partnership of over 1,700 secondary schools, 600 sixth forms, 500 primary schools and 75 providers of alternative education. Student name and timetable information is shared with this provider. Connexions - Government information service. Parent name, student name and address will be shared with this service. Photographs - By ticking yes, you agree that appropriate images and video that include your child may be published subject to the relevant section of the schools E-Safety Policy protecting your child s privacy. IT Services Acceptable Use Policy for students - Please tick to indicate that you have read and agree with the schools IT Services Acceptable Use Policy for students (attached). Home School Agreement - Please tick to indicate that you have read and agree to abide by the schools Home-School Agreement (attached).

10 Reading Cloud - A resource cataloguing system used within our Library. Student name and registration group are shared with this system. ClickView - This is a video library, which enables teachers to store, manage and deliver educational videos inside and outside the classroom. Student name, registration group and email address are shared with this provider. Microsoft Office 365 - This is a Cloud storage and collaboration platform used to host learning resources and encourage independent learning. Student name, registration group, email and timetable will be shared. Parents Evening System - Allows parents to book Parents Evening appointments electronically. Student name, timetable information and contact information only for those with parental responsibility is shared with this provider. Signed Parent/Carer: _____ Date: _____ Printed Parent/Carer: _____ LAURENCE JACKSON SCHOOL DATA SHARING AND CONSENT FORM - students TO BE COMPLETED BY THE STUDENT - Student name: _____ Reg Group: _____ I confirm have read the attached Acceptable Use Policy and Home School Agreement and indicate my agreement below: Yes No Acceptable Use Policy Please tick to indicate that you have read and agree to abide by the schools Acceptable Use Policy Home School Agreement Please tick to indicate that you have read and agree to abide by the schools Home-School Agreement Signed Student: _____ Date: _____ Printed Student: _____ School Laurence Jackson School Destination & Nature of Activities All single day trips and visits in the 2018-2019 Academic Year Date(s) of Visit(s) N/A Annual Consent Information relating to the participant: Full Name: Date of Birth.