Implementation of Coaching & Natural Learning …

1 Implementation of Coaching & Natural Learning environment practices 5-18-15. BARRIER IDEAS & ACTIVITIES NEXT STEPS. 1. Orientation & Training of EI CERT MODULE REVISIONS ALL send Dana resources New Staff Ensure revisions to the EI Certification Modules emphasize and related to orientation and (turnover & need to train new support Coaching and Natural Learning environment practices training of new staff staff) Modules are in development and Coaching and NLE. practices are being embedded Members of this group could act as reviewers when modules are available Lisa, Stacie, Erin ORIENTATION PACKAGE. Develop Coaching Package for new employees or those who need additional support (build off of Tracy Miller's, DEC. Recommended practices ). What are we doing now? going out on visits and shadowing to see Coaching , informal process so they can see it in action and ask questions afterwards.

2 Master coach pairs with new employee, both do observations and uses resources received at Coaching training; hard to know if contracting agencies are actually training/orienting new staff (checklists could be used with them too). Checklists for practice that we develop could give structure to orienting new staff 2. Educating families RESOURCES & TOOLS FOR FAMILIES Ashley send Dana rough Provide families with access to practical self-assessment handout tools/fidelity checklists Dana check with Adriana to Could use checklists we develop here too see what NoVA has put together for families 1. Implementation of Coaching & Natural Learning environment practices 5-18-15. Blog podcasts ALL send examples of Use might depend on areas resources for families about Might prefer something to see rather than hear, Coaching / NLEP. something quick Worry that it might not be used enough for the time it takes to put these together Develop a 1-page handout for families that describes Coaching and Natural Learning environment practices ; also describe provider role and parent role Need something we can offer to families at first session for consistency and setting expectation Would be really nice to have a statewide handout for consistency Look at handout being developed in ITC of Highlands Ask NoVA if they have a handout Incorporate What is EI video May need to do more to help families understand what EI is and how it works.

3 Important to get family input on our resources designed for them. Catherine Rey asked for ideas for getting family input . maybe online and paper survey? Could use Arc of VA and their network, put something out in their newsletter, reach out through webinar with families through Arc. Need to build in ways to measure effect did it make a difference? and what are the next steps? 2. Implementation of Coaching & Natural Learning environment practices 5-18-15. 3. Collaborating with Child Resources for Child Care Providers Dana contact ITS Network Care Providers Webinar/presentation (ToT) Lisa send Dana ppt for Handouts military daycare presentation Video? All send Dana examples of Package for orienting child care providers What is EI how your localities are in VA? video, handout on Coaching in child care, orienting child care providers brochure; can be used at staff meeting at child care (center-based and in-home).

4 Setting, to train a few new child care providers; need to include something to help child care providers feel vested and understand their part in the collaboration (what do I get out of it? what's in it for me?) help them see their role and the benefit of joint planning Ideas for info to send as a packet to in-home providers . letter, resources Archived webinar (not necessarily a ToT) child care providers need training hours; Ashley does have child care center-based providers (EHS in Abingdon, YWCA in Bristol) who have embraced Coaching and would be willing to help; Erin's provider (Bundle of Joy) in Richmond could be a possibility too; maybe do as a panel discussion? COLLABORATION WITH OTHER AGENCIES. Collaborate with the Infant-Toddler Specialist network to prepare child care providers for EI services in child care settings what it looks like, their role, EI provider's role, etc.

5 2. Ideas piggyback on their trainings, collaborate with webinars, share resources Collaborate with ITS on our orientation materials and the best ways to deliver info to child care providers, think of ways to strengthen that connection between 3. Implementation of Coaching & Natural Learning environment practices 5-18-15. ITS network and ITCVA; collaborate on measures of success 4. Practice DEVELOP TANGIBLE, PRACTICAL RESOURCES. -variability of knowledge & skills Identify, adapt or develop concise and practical tools (fidelity across providers checklists) to be used by the provider to self-assess their use of -using practices while managing Coaching and Natural Learning environment practices and by challenges during visits the supervisor to assess the provider's use of those practices - Coaching in child care settings based on observation 4.

6 Use tools for: self-assessment, supervision, record reviews, quarterly peer review and feedback Could this become a contract deliverable? Can it be build into ITOTs for monitoring progress? Practice profile (what looks like and doesn't look like). Develop a Coaching Facilitation Guide and related support to assist local leaders in expanding the use of Coaching in local systems 3 IN PROGRESS. Revise the optional statewide Activity Note form to support documentation of joint planning, support, feedback, etc. 2. Collect and post samples of well-written outcomes for reflective use by individuals and teams, with guidance on how to use them 2. Establish a video library of Coaching , with guidance on how to use the video for professional development and expand the library over time ( Coaching in child care setting, Coaching in challenging situations, etc.)

7 2 (If Fairfax has this in place can we share/access?). 4. Implementation of Coaching & Natural Learning environment practices 5-18-15. Bring the blog to life via a monthly conference call; perhaps Dana could facilitate a Coffee with the Coach call one morning a month. If not, consider requiring providers from focus group to post to the blog at least once each month (suggestion: podcasts). ONGOING SUPPORT/MENTORING/COMMUNITY OF PRACTICE. Establish a Coaching Mentor Network 3 (in process Fairfax?). Identify champions of these practices who can build positive momentum and assist with training in other local systems and regions and on a statewide level through webinars and conferences LSMs could be matched with mentors to plan and implement follow-up to Coaching training and evaluate impact Study, package, and replicate Fairfax process 3.

8 Community of Practice monthly meetings for 1 year Use an online FAQ or Forum to address ongoing questions so that responses are timely, consistent and accessible 2. Establish an Improving Results section on the ITCVA website and on the VEIPD website, with a Coaching and Natural Learning environment practices subheading where resources and tools related to our SSIP strategies can be posted and easily accessed Support the move towards a primary provider model 5. Implementation of Coaching & Natural Learning environment practices 5-18-15. PROFESSIONAL DEVELOPMENT. Use the ECTA Center materials on developing high quality, functional outcomes to deliver a webinar series that connects the dots from assessment to outcome development to service delivery using Coaching and Natural Learning environment practices . 2. Ensure at least 3 Talks on Tuesdays per year for the first year and 2 for the second year focus on Coaching and Natural Learning environment practices .

9 Topics to include: 2. Dealing with challenging situations ( , families missing appointments, not interested in Coaching , etc.). identified by service providers, including service coordinators Coaching with child care and other community providers Expanding on outcome development, Coaching and routines based intervention NEXT STEPS: Who needs to be involved? What do people need to know? Where/how will they get that info? 6. Implementation of Coaching & Natural Learning environment practices 5-18-15. What ongoing support is needed for day-to-day Implementation ? How will we know that they are doing it and doing it correctly? How will we know it is working (improving results for children and families)? 7.