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1. PURPOSE OF THE REPORT - Mogale City

1 1. PURPOSE OF THE REPORT The PURPOSE of the REPORT is to submit for the approval by the Municipal Council the process plan to be followed when reviewing the integrated development plan (IDP) and compiling the budget for the 2018/19 financial year. 2. BACKROUND The 2018/2019 IDP and Budget Process heralds the third review of the municipality s adopted 2017-2021 IDPs. The Integrated Development Plan (IDP) is a single and inclusive strategic planning instrument that is intended to promote Local Economic Development, Spatial Development, Infrastructure Development, Institutional Transformation and Budget alignment of a municipality. The Municipal Systems Act (Act 32 of 2000) hereinafter referred to as the Act, prescribes that municipalities must adopt and follow a process to draft, consider and adopt an Integrated Development Plan.

1 1. PURPOSE OF THE REPORT The purpose of the report is to submit for the approval by the Municipal Council the process plan to be followed when reviewing the integrated development plan (IDP)

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Transcription of 1. PURPOSE OF THE REPORT - Mogale City

1 1 1. PURPOSE OF THE REPORT The PURPOSE of the REPORT is to submit for the approval by the Municipal Council the process plan to be followed when reviewing the integrated development plan (IDP) and compiling the budget for the 2018/19 financial year. 2. BACKROUND The 2018/2019 IDP and Budget Process heralds the third review of the municipality s adopted 2017-2021 IDPs. The Integrated Development Plan (IDP) is a single and inclusive strategic planning instrument that is intended to promote Local Economic Development, Spatial Development, Infrastructure Development, Institutional Transformation and Budget alignment of a municipality. The Municipal Systems Act (Act 32 of 2000) hereinafter referred to as the Act, prescribes that municipalities must adopt and follow a process to draft, consider and adopt an Integrated Development Plan.

2 Parallel to the Act, the Local Government: Municipal Finance Management Act (Act 56 of 2003) states in section 21, (a) that the mayor of a municipality must co-ordinate the processes for preparing the annual budget and for reviewing the municipality's integrated development plan and budget-related policies to ensure that the tabled budget and any revisions of the integrated development plan and budget-related policies are mutually consistent and credible; (b) At least 10 months before the start of the budget year, table in the municipal Council a time schedule outlining key deadlines for (i) The preparation, tabling and approval of the annual budget (ii) Annual review of (a) the integrated development plan in terms of section 34 of the Municipal Systems Act and, (b) the budget related policies (iii) Tabling and adoption of any amendments to the integrated development plan and budget related policies; and (iv) Any consultative process forming part of the processes referred to in sub-paragraphs (i), (ii) and (iii).

3 2 3. DISCUSSION This plan therefore seeks to provide the timeframes, mechanisms and procedures that will be followed by Mogale City Local Municipality in the IDP for the 2018/2019 as well as the approval of annual budget financial year in question. Elements of the IDP Process Plan The IDP process plan entails the following elements; Time frame Mechanisms and procedures for alignment; Mechanisms for Public Participation. Binding plans and Planning requirements at Provincial and National level Procedures and principles for monitoring the planning process and amendments. Timeframes for IDP/BUDGET process plan Table1 below provides all activities, responsibilities and stakeholders and timeframes. PHASES ACTIVITIES RESPONSIBLE DATES Phase 1 Planning Process Adoption of IDP/ Budget Process Plan 2018/2019.

4 IDP and BTO August 2017 Presentation to IDP/ Budget task team IDP Division August 2017 Strategic IDP/Budget workshop for Mayoral Committee and Senior Management Presentation to councillors IDP and BTO October 2017 Review of 2016/17 public participation to determine the following: What needs to be improved for the public participation? What are the possible alternatives for the next public participation? IDP and Public Participation Divisions October 2017 Review 1st quarter performance Determine service delivery priorities Agree on MTREF and its assumptions. Agree on initial cash limits for each department IDP Division and BTO October 2017 3 PHASES ACTIVITIES RESPONSIBLE DATES MEC comments review IDP Division Oct/Nov 2017 Executive Managers/Managers complete IDP/Budget input forms. All Departments November 2017 Public Participation Process Exec.

5 Mayor and Mayoral committee October 2017 Phase 2 Analysis Community and stakeholder analysis Community and stakeholder register Office of the Speaker October 2017 Consideration of economic priorities Financial Services Oct/Nov 2017 Institutional analysis Corporate Services Oct/Nov 2017 Spatial Priorities Planning and Development Oct/Nov 2017 Socio-Economic Priorities IDP Division Oct/Nov 2017 Institutional transformation All Departments Oct/Nov 2017 Compliance with IDP legal framework The entire municipality Oct/Nov 2017 Alignment of Priorities IDP Division Oct/Nov 2017 PHASE 3 STRATEGIES Strategic focus identification Vision and Mission The entire municipality November 2017 Objectives and development priorities The entire municipality November 2017 Priority Programme and Project Identification The entire municipality November 2017 PHASE 4 PROGRAMME AND PROJECTS Project & programme proposals Priority Programmes and Projects All Departments November 2017 Project costing CAPEX and OPEX costing BTO Division December 2017 Setting of project targets and indicators All Departments PHASE 5 INTEGRATION MEC comments IDP Division January 2018 Sectoral plans All Departments Operational plans Midyear Performance review M& E Division January 2018 Agreement on the 2017/2018 adjustment budget Agreement on changes proposed by Executive Mayor and Councillors on IDP/Budget on 2017/2018 adjustment budget IDP and BTO Divisions January 2018 Tabling of the 2017/18 midyear performance review and 2016/17 annual REPORT Executive Mayor January 2018 4 PHASES ACTIVITIES RESPONSIBLE DATES PHASE 6 APPROVAL Tabling of the draft

6 IDP/Budget/SDBIP to Portfolios IDP/Budget Division March 2018 Tabling of the draft IDP/Budget/SDBIP to council Executive Mayor March 2018 Public Notice inviting comments IDP Division April 2018 Statutory Public Participation process Executive Mayor April/May 2018 Responses to and incorporation of comments including portfolio Committees inputs Tabling of IDP/Budget/SDBIP for consideration/ approval. Executive Mayor May/June 2018 PHASE 6 APPROVAL Submission of the approved IDP to the MEC of Local Government IDP Division June/July 2018 Approval of the SDBIP Executive Mayor June/July 2018 PHASE 7 IMPLEMENTATION Project implementation in accordance with the SDBIP All Departments July 2018 June 2019 Submission of the SDBIP to National & Provincial Treasury IDP Division July 2018 Monitoring M&E Division Review/Adjustment All Departments January 2019 Submission of the Revised SDBIP to National & Provincial Treasury IDP Division March 2019 Quarterly reporting MM, MEC.

7 Council M&E Division Every quarter PHASE 8 ANNUAL REVIEW Draft Annual REPORT Submission of the Draft Annual REPORT to AG M & E Division Aug 2018 Annual REPORT approval process Tabling of the Annual REPORT to Municipal Council M&E Division Jan 2019 Oversight REPORT Tabling Oversight REPORT to Municipal Council and submission to National Treasury and Local Government Departments Speaker s Office Mar 2019 Issues of roles and responsibilities Section 30 of the Act charges the Executive Mayor with the responsibility to manage the drafting of the municipality s integrated development plan in a manner that is in concert with section 29 of the Act. Furthermore, the Executive Mayor is empowered to assign responsibilities to the Municipal Manager relating to the drafting and tabling of the IDP before the municipal council for approval.

8 The Municipal Manager in turn is supported by the IDP unit in managing the preparation of the IDP. 5 In the spirit of promoting the objects of section 29 of Act, the municipality has created an enabling environment for different stakeholders to be involved in developing a people driven IDP. Forums necessitating the achievement of the aforementioned principles are listed below. a. IDP Coordinators Forum This forum is constituted by the IDP manager of the West Rand District Municipality and all IDP managers from the constituent local municipalities within the West Rand area of jurisdiction. This forum provides these representatives with an opportunity to discuss issues of mutual interest and a framework for alignment. This forum meets at least once a month. This forum agrees on the District IDP Framework, for all other local to follow.

9 B. Public Consultation- Mayoral Road Shows The Mayoral road shows are an outreach consultative programme meant for communities across the city who are not organised in any formal structure. This programme which is organised in clustered ward fashion, provides the municipality and communities to engage on the municipality IDP needs inputs, performance, identification of priority needs for the year ahead and any other matters relating to service delivery issues. c. The Mayoral Committee/Budget Committee The committee plays an oversight role in preparation and drafting of the IDP,the IDP process plan, community needs register and public participation plans. d. The Municipal Council According to section 25 of the Municipal Systems Act, the municipal council is the body that has the competence to adopt the IDP and related plans.

10 Procedures for alignment Section 31(c) of the Act, requires the municipality to align its IDP with the IDP s of municipalities within the area of jurisdiction of the district municipality where such a municipality is located. Furthermore, this section provides that the integrated development plan of a municipality must be aligned to national and provincial plans of organs of the state. In this regard, the Gauteng department of Local Government and Housing through the MIDP unit continuously facilitates meetings of all municipalities, national and provincial departments and SOE s to iron out issues of alignment. 6 Adoption by council The process plan outlined above must be tabled by the Executive Mayor for noting before the municipal council by end of August 2017 in compliance with legislative requirements discussed in paragraph 1.


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