Transcription of 13 - expedient-express.com
1 Expedient User Manual Container Management Gavin Millman & Associates (Aust) Pty Ltd 281 Buckley Street Essendon VIC 3040 Phone 03 9331 3944 Web Volume 13 Table of Contents Container Management 4 Import Transhipment Report (AU) .. 4 Client Reference 5 Find Containers by Client Reference .. 6 Container Management Input .. 7 Imports .. 7 Exports .. 14 1-Stop Interface (AU) .. 20 PortConnect Interface (NZ) .. 21 Import Job Registration Container 23 View Transport Booking EDI 24 Mass update of Container Dates .. 25 Mass update of Import Container Dates .. 25 Update Dehire Dates .. 25 Load Dehire Dates File .. 27 Mass update of Export Container Dates .. 28 Update Required Empty Dates .. 28 Load Required Empty Delivery Dates File.
2 30 Update Required Full Pick Up Dates .. 30 Load Required Full Pick up Dates 32 Update Container Packed Dates .. 33 Load Container packed File .. 35 Import Rail Tagging .. 35 Import Container Management Reporting .. 35 All 37 Container Availability and Missing Available 37 Containers with no Time Slot Booking Request .. 37 Time Slot Booking Request sent but no Booking Received .. 37 No Time Slot .. 37 Pick Up Schedule .. 37 Delivery Diary Report .. 37 Job Status, Client Ref Order .. 37 Client Summary Report .. 37 Client Summary Not Dehired .. 37 Client Detention 37 Empty Pickup Report .. 37 Containers Not Dehired 7 days after Vessel Arrival .. 37 Update Report .. 37 Forwarding Differ 37 Lloyds Voyage Difference .. 37 Automatic Email Report Setup.
3 38 User Configured Automatic 38 Email Search .. 40 Detention Set Up .. 41 Transhipment Report (AU) .. 42 Transport Booking EDI .. 43 User Checklist for setting up Transport Booking EDI .. 43 Transport Provider Codes 45 Job Category Codes .. 45 Transport 46 Sending EDI to Transport Providers .. 46 EDI Event Updates from Transport Providers to Expedient .. 47 Booking Acknowledged .. 47 Time Slot Booked .. 47 Booking Confirmation .. 47 Container Required Delivery DATE/TIME .. 47 Container Delivered to Consignee .. 47 Out of Empty Park .. 48 Delivered Empty to Customer .. 48 Pick up Full from Customer .. 48 In yard .. 48 Out yard .. 48 Delivered Full to Terminal .. 48 Empty Container ready for Pick up .. 49 Empty Container Picked up .. 49 Container Dehired.
4 49 Viewing Message History and EDI 49 Transport Booking EDI Exception Reports Import 50 Appendix A .. 51 Transport Booking EDI Setup .. 51 3 CO NTAI NER MANAGEM ENT INTROD UC TI ON Xpedient software contains the Container Management System (CMS) which has been designed to assist both end users and management in their daily tasks of tracking containers, handling general container enquiries from customers and early detection of possible detention expenses. The Container Management System tracks an import container through its life from pre-advice or job registration until it is finally Dehired or re-booked for an export. The additional features are designed to save the end user time by eliminating the requirement for data input. This is available for service providers such as transport providers or your client themselves to feed information directly into the CMS, whilst being monitored via your own Container Management team.
5 E 4 Container Management Process The Container Management System is triggered when a sea freight job is registered. The automatic process will look for all jobs registered within the last 45 days with the following criteria: Job Mode = Seafreight Job Type (F/L) = F or X The process then confirms if the container is already in the CMS for the job in question. If not it will insert data from the job registration, and then flag it to be sent to 1-Stop (AU) or PortConnect (NZ). If the container does exist for the particular job it will update the CMS with the latest information. The below process diagram highlights the intended FCL Container Delivery and Returns Import Transhipment Report (AU) When an import Consol/Job is registered with a FCL/FCX Container and a Vessel Name of Transhipment, Expedient creates the CMS Record and sends an instruction to 1-Stop to track this container.
6 When 1-Stop send Expedient an On Board Date Event, Expedient updates the Container in CMS with the On Board Flag, and On Board Date, updates the 1-Stop Details and most importantly updates those consols and jobs with the Australia bound Vessel details. Once this has been performed, a nightly report is sent to nominated users informing them of the jobs updated. 5 To receive this report the Container Management Module must be activated and set against a user via the Users Masterfile, Users Options. Client Reference Numbers This option allows the addition and update of client reference numbers associated with a container. Click on to update existing references and add new references. 6 Find Containers by Client Reference This option allows you to search for containers by Client Reference Number.
7 Enter the Client Code and the Reference or just the reference to search for any containers linked to the reference. 7 Container Management Input Imports From the Main Menu select Container Management -> Import Containers -> Import Container Management By clicking the button or typing A will place the cursor in the input screen in Add Mode. See below AU version Import Container Management with the Transport Booking EDI, 1-Stop and Rail Tagging Modules: Field Name Description Validation Default Header Container No This is the container reference number Mandatory From Job Registration Seal Number This is the seal on the container Mandatory From Job Registration Transport Type This is the type of transport used Mandatory From Job Registration Cont Size This is the container size Mandatory From Job Registration 8 Field Name Description Validation Default Cont Class This is the container class for the job Mandatory From Job Registration Active?
8 This indicates is the job is active or not. Containers are made inactive if the container is removed from the Job OR the related job is more than 90 days old (Registration Date) Mandatory Job Registration Container Information Request sent? This indicates if the request for container status updates has been sent to 1-Stop or PortConnect. This field appears if the modules 1-Stop or PortConnect are on N/A System Generated Job No This is the job number Mandatory From Job Registration Customer Ref This is the customer reference of the Container. The customer ref field from the Job Registration will be populated into this field on initial add. Any updates to the Customer Ref field on the Job Registration screen will NOT override this field.
9 Optional From Job Registration Client Code This is the client code. Use to search for the Client Mandatory From Job Registration Forwarder This is the code and name of the forwarder Mandatory From Job Registration Shipping Co This is the code and name of the shipping company Mandatory From Job Registration Transport Provider This is the transport company Mandatory From Job Registration Job Category This field is visible when the Transport Booking EDI module is active. This field displays the container move instruction sent to the Transport Provider Mandatory From Job Registration Last Transport Provider Update This field is visible when the Transport Booking EDI module is active. This field indicates the date and time the data was last updated by the Transport Provider.
10 Mandatory From Transport Provider Vessel Code This is the vessel code, followed by the vessel name Mandatory From Job Registration Lloyds Number This is the vessel s Lloyds number Mandatory From Job Registration Can be verified by 1-Stop 9 Field Name Description Validation Default Voyage ID This is the voyage ID for the vessel Mandatory From Job Registration Can be verified by 1-Stop ETA This is the estimate time of arrival for the vessel Mandatory From Job Registration Can be verified by 1-Stop (AU) or PortConnect (NZ) Discharge Port This is the port for the vessel Mandatory From Job Registration Can be verified by 1-Stop Deliver To This the code and full address details for the name for the delivery destination Mandatory From Job Registration Signatory This is the name of the contact confirming delivery.
