2019-21 Managerial Plan - Minnesota

1 Managerial Plan July 1, 2019 through June 30, 2021 Prepared pursuant to Minn. Stat. , subdivision 3, by: Minnesota Management and Budget 400 Centennial Office Building 658 Cedar Street Saint Paul, Minnesota 55155 Managerial Plan Table of Contents | 1 Table of Contents Chapter 1 Coverage .. 1 Chapter 2 Work Schedule .. 1 Chapter 3 Holidays .. 2 Chapter 4 Vacation Leave .. 4 Chapter 5 Sick Leave .. 7 Chapter 6 Other Leaves of Absence .. 9 Chapter 7 Probationary Period .. 14 Chapter 8 Management Development.

2 16 Chapter 9 Limited Interruptions of Work and Permanent Non-disciplinary Separations .. 18 Chapter 10 Seniority, Layoff, Recall, Termination of Unclassified Appointment, and Reemployment .. 19 Chapter 11 Disciplinary Action .. 23 Chapter 12 Resolution of Disputes .. 27 Chapter 13 Insurance .. 29 Chapter 14 - Salary Administration .. 52 Chapter 15 - Expense Reimbursement .. 60 Chapter 16 Relocation Expenses .. 63 Chapter 17 Housing .. 65 Chapter 18 Manager Safety .. 66 Chapter 19 Workers' Compensation; Injured on Duty 67 Chapter 20 Americans with Disabilities Act.

3 69 Chapter 21 Early Retirement Incentives .. 69 Appendix A Glossary .. 71 Appendix B Vacation Leave Proration Schedule .. 75 Appendix C Sick Leave Proration Schedule .. 76 Appendix D holiday Proration Schedule .. 76 Appendix E Salary Range Assignments .. 77 Appendix F-1 Compensation Grid 20A and 20B (effective 7/1/2019-6/30/2020) .. 89 Appendix F-2 Compensation Grid 20A and 20B (effective 7/1/2020-6/30/2021) .. 92 Appendix G Phased Retirement .. 95 Managerial Plan Table of Contents | 2 Appendix H Connect 700 Applicants Covered by the Plan.

4 95 Appendix I Rights to Access and Contest Data .. 96 Appendix J Other Policies .. 97 Appendix K Managers in the Minnesota State System .. 97 Managerial Plan | 1 Chapter 1 Coverage The Managerial Plan, authorized by , subdivision 3, establishes the compensation, terms, and conditions of employment for all classified and unclassified employees in positions identified by the Commissioner of Minnesota Management and Budget as Managerial . The benefit provisions of this Plan are extended to department heads whose salaries are established in ; to constitutional officers and their deputies for whom no plan has been approved under , subdivision 4; to judges of the Workers' Compensation Court of Appeals; to Tax Court judges; and to the Chief and Assistant Chief Administrative Law Judges.

5 This Plan covers the biennium beginning on July 1, 2019 and ending on June 30, 2021. Unless otherwise specified, this Plan s provisions are effective on the date this Plan is approved by the Legislative Coordinating Commission or ratified by the Legislature, whichever occurs first. The provisions (except for those that are date specific) shall remain in effect after June 30, 2021, until a new Plan is approved by the Legislative Coordinating Commission or ratified by the Legislature. Certain provisions of this Plan also apply to Managerial employees covered by agency compensation plans approved by the Commissioner of Minnesota Management and Budget under the provisions of , subdivision 4.

6 The provisions of Chapters 3, 4, 5, 13, and 14, shall not apply to such managers unless incorporated, in whole or in part, by specific reference in the agency plan. All other provisions shall apply to managers covered by agency plans unless superseded by law or rule. Managers covered by this Plan are invited to submit comments, questions, and suggestions regarding the Plan at any time. Written comments should refer to specific Plan provisions and be addressed to: Office of the Commissioner Minnesota Management and Budget 400 Centennial Office Building 658 Cedar Street Saint Paul, Minnesota 55155 Chapter 2 Work Schedule Work Day.

7 The work day for managers shall normally follow the schedule of the work units for which they are responsible. The Managerial role, however, necessitates a degree of adaptability as to hours and days worked which is not required on the part of other State employees. Accordingly, specific work schedules for managers shall be recognized as guidelines only, subject to change as dictated by the needs of the agency. Managerial Plan | 2 Pay Period. Managerial compensation is based upon the expectation that managers normally work at least eighty (80) hours in the pay period.

8 Managers shall be allowed flexibility in arranging their time in a manner which enables them to perform the responsibilities of their assignments. Overtime. Because managers have authority to plan the work of their organizations and allocate the time needed for its completion, they are exempt from the provisions of the Federal Fair Labor Standards Act and are normally not eligible for overtime pay or compensatory time off with pay. If a work-related emergency situation is declared by the Commissioner of Minnesota Management and Budget, the Commissioner of Minnesota Management and Budget shall determine whether and for what period of time managers shall be paid for overtime.

9 Emergencies are defined as nonrecurring situations that could not be anticipated or planned for. Emergencies do not include seasonal fluctuation in workload ( , Legislature in session, budget development, forest fire season, park season, or road construction season) which occur on a regular and reasonably predictable basis. If compensation is authorized, payment shall be at straight time in either cash or compensatory time at the Appointing Authority's option. Chapter 3 Holidays Eligibility. With the exception of those listed below, all managers in payroll status are eligible for paid holidays.

10 Managers on temporary classified and unclassified appointments of six (6) months or less are not eligible for the floating holiday . Observed Holidays. The following days shall be observed as paid holidays for eligible managers: Independence Day Labor Day Veterans Day Thanksgiving Day Day after Thanksgiving Christmas New Year's Martin Luther King Day Presidents Day Memorial Day For all eligible managers assigned to a Monday through Friday, five (5) day operation, holidays that fall on a Saturday shall be observed as a paid holiday on the Friday before.