2021 Northwestern University Staff Handbook

1 Staff Handbook . \ WELCOME. Northwestern University Staff are essential to advancing the University 's mission of excellent teaching, innovative research, and the personal and intellectual growth of its students in a diverse academic community. The last two years have made even more visible the commitment, creativity, and resilience of our Northwestern employees. Despite the uncertainty and challenges, you persevered, and the University is all the better for it. We are now in a unique moment as we consider the impact of the pandemic on our professional and personal lives. It is a time of opportunity and of change. Through new ways of working together and a deeper focus on advancing a culture of inclusion, recognition, and belonging, together we will evolve our workplace. This Handbook offers information on the University 's policies and practices and your responsibilities as an employee as well as Northwestern 's responsibilities to you.

2 It serves as a comprehensive resource and covers a range of topics. However, Human Resources is always available if you need further information. Please feel free to contact askHR. Lorraine Goffe Vice President and Chief Human Resource Officer On the cover: University Hall Prtizker School of Law CONTENTS. 1 \ History and Structure of Northwestern Values .. About This 2 \ EMPLOYMENT.. Joining Employment Types of Exempt Non-exempt Background Other Employment Onboarding New Employee Probationary Personnel Files and Transfer and Eligibility for Performance Professional Development .. Staff Corrective Action Resolving Workplace Employment At Will .. Resignation or Voluntary Termination of Employment .. Involuntary Termination of Post Resignation/Termination Unpaid Interns and 3 \ REQUIREMENTS IN THE WORKPLACE.. Civility and Mutual Ethics and Conflict of Acceptance of Gifts and Hospitality from External Preventing Reporting Hazing.

3 Use of Northwestern Facilities for Political Demonstration .. COVID-19 Compliance Drug-free Workplace .. Northwestern \ Staff Handbook \ CONTENTS i 3 \ REQUIREMENTS IN THE WORKPLACE (CONT'D). Staff Fitness for Duty Evaluation Emergency Dress Code/Personal Personal Mail and Phone Use of Computers and Equipment and Facilities .. Security of Confidential Patents and Copyright/Works Made for Hire .. 4 \ WORKPLACE Discrimination and Title IX Sexual Harassment and Sexual Additional Confidential Where to Get Advice and Section 504 Statement of Accommodation of Disabilities and Religious Reproductive Health Decision 5 \ Health, Dental, and Vision Financial Spending Commuter Tuition Retirement Benefits .. Leaves of Family and Medical Leave Act (FMLA) Birth and Adoption Parental Leave (BAPL) .. Illinois Victims' Economic Security and Safety Act (VESSA) Military Military Caregiver Illinois Family Military Workers' Compensation Medical Unpaid Personal Local Repatriation Leave (Qatar).

4 6 \ PAID TIME AWAY FROM WORK.. Scheduled ii CONTENTS \ Staff Handbook \ Northwestern 6 \ PAID TIME AWAY FROM WORK (CONT'D). Winter Personal Floating Holiday Vacation Incidental Sick Time and Extended Sick Paid Sick Leave for Non-Benefits Eligible Workers' School Voting Bereavement Jury Military Reserve Documentation of 7 \ COMPENSATION.. Job Descriptions and Job Salary Structures and Pay Performance Management and Merit Designation of Staff 8 \ WORK HOURS AND The Unscheduled Job Pattern Varying Reporting Compensatory Lunch Rest Pay Direct Exempt Pay Workplace Based Outside of Required Staff 9 \ Staff .. Employee Assistance YourLife Wellness Flexible Work NU Adoption Assistance Reimbursement Childcare Support and Parenting Resources .. Senior and Adult Care Discounts, Facilities, and 10 \ PROFESSIONAL AND OTHER University Resources Back Cover Northwestern \ Staff Handbook \ CONTENTS iii UNIVERSIT Y LIBRARY \ EVANSTON.

5 1 \ INTRODUCTION 1. University mission: Northwestern is committed to excellent teaching, innovative research, and the personal and intellectual growth of its students in a diverse academic community. History and Structure Northwestern is comprised of 12 schools: of Northwestern Bienen School of Music Feinberg School of Medicine Northwestern was established under a charter Kellogg School of Management approved by the Illinois state legislature on McCormick School of Engineering and Applied January 28, 1851. Today, Northwestern is a private, Science nonsectarian University with three campuses. Medill School of Journalism, Media, Integrated Two campuses are located on Lake Michigan: Marketing Communications one campus is in Evanston, a North Shore suburb Northwestern University in Qatar of Chicago, and the other is located in downtown Pritzker School of Law Chicago.

6 The schools on these campuses enroll School of Communication approximately 18,000 students during the academic year. School of Education and Social Policy School of Professional Studies In 2008, Northwestern opened an international The Graduate School campus in Doha, Qatar. It is one of the American Weinberg College of Arts and Sciences universities established in Education City, Doha, as a result of collaborative agreements between the Northwestern operates under the supervision of a universities and the Qatar Foundation. Each of these Board of Trustees, whose members serve without pay. universities brings to Qatar educational programs for Northwestern 's revenue comes from endowment and which those institutions are especially renowned. gifts, student tuition and fees, government contracts and grants, and other sources.

7 To view Northwestern 's organization chart visit .edu/ Northwestern \ Staff Handbook \ INTRODUCTION Northwestern Values We learn through Discovery, growing all the time. This looks like: Northwestern is a community of thousands of amaz- Developing your professional skills, being curious ing and diverse Staff members, students, and faculty. and willing to learn. Each of us is on a journey to achieve excellence in our Generating ideas and finding new ways to work and personal and intellectual growth. The way in contribute. which we navigate this journey is with a compass, our Making improvements to the way work gets values, which guides each of us in our Northwestern done, even when things may not be your direct direction. responsibility. We strive for Excellence, taking pride in what we do. Being open to and soliciting feedback, and applying This looks like: the learnings to the way you work.

8 Taking ownership and doing what is needed We engage in Collaboration, achieving success without having to be asked. together. This looks like: Taking responsibility for outcomes, even when Building strong working relationships and a positive things don't turn out right. work environment. Bringing forward options and solutions, not just Keeping others informed and involved. identifying problems. Finding and using the strengths of others, across Doing what you say you will do, when you say you the University . will do it, working through circumstances with determination. Being a great team member, pulling your weight and making space for others to shine. Producing quality work that is both accurate and insightful. Recognizing the contributions of others. Providing valuable and helpful service to customers, Helping others develop through candid and making things easier for them.

9 Constructive feedback. Working efficiently, and using University resources We embrace our Diversity, fostering a vibrant responsibly. community. This looks like: Being a good steward, always working toward a Treating everyone with courtesy and respect, making better and more sustainable future. Northwestern a welcoming community for all. Being respectfully curious about people's experiences. Seeking diverse perspectives from others. Staff members are always welcome to Reaching out to be inclusive of others. contact Human Resources: Confronting people or situations that inhibit In person: diversity. In Evanston at 1800 Sherman, 1st Floor, Increasing diversity, through hiring, development, at askHR and engagement. In Qatar at the NU-Q Human Resources We act with Integrity, building safety and trust. Department This looks like: Virtually: Acting ethically, and seeking guidance when the email ethics of a situation are not clear.

10 Call 847-491-4700 Being transparent, open, and honest. Holding others accountable for unethical behavior. Acting with the Northwestern 's best interest at heart. Honoring Northwestern 's policies and regulatory requirements. Doing whatever is necessary to create a safe environment for all. Going beyond minimal standards to assure the intentions of our initiatives are realized. INTRODUCTION \ Staff Handbook \ Northwestern About This Handbook Throughout this Handbook : The term supervisor is used to refer to an This Handbook provides general descriptions of individual who has supervisory responsibility for policies, programs, and benefits, as well as guidelines others regardless of title within Northwestern . for job performance and job behavior relating to Staff Links to other specified pages and sections members who work at Northwestern .