3-K for All & Pre-K for All Handbook

1 3-K for all & Pre-K for all Handbook for District Schools and Pre-K Centers Since the Pre-K for all expansion launched in 2014, New York City has tripled the number of children in free, full-day, high-quality Pre-K . Approximately 70,000 four-year-olds are enrolled. Through your efforts, enrollment is high across every community, with strong participation among low-income families. Building on the success of Pre-K for all , the City has launched 3-K for all free, full-day, high-quality early education for every three-year-old. By 2020, 3-K for all will expand to a total of 12 school districts. The 3-K for all initiative is part of a broader effort to strengthen a continuum of early care and education programs for New York City children.

2 The 3-K for all & Pre-K for all Handbook for District Schools and Pre-K Centers is a compilation of those policies included in the NYCDOE Chancellor s Regulations, policies of the Division of Early Childhood education (DECE), as well as the policies of other NYCDOE divisions ( Office of School Health). In some cases, policies may only be applicable to your 3-K and Pre-K classrooms. The Handbook is intended to assist District Schools and Pre-K Centers by (1) clearly articulating pertinent policies specific to 3-K for all and Pre-K for all , (2) re-enforcing key New York City department of education (NYCDOE) policies that apply to 3-K and Pre-K students, and (3) highlighting operational guidance and promoting promising practices on a variety of topics.

3 A distinction is made in cases where Pre-K Center policy or procedure differs from District Schools. Please note that the 3-K for all & Pre-K for all Handbook is inclusive of all content and replaces the Pre-K for all Handbook and 3-K Addendum. The general guidance provided throughout this Handbook is applicable to both 3-K for all and Pre-K for all programs. In instances where additional guidance may be provided for 3-K for all programs, a section will appear at the end of the chapter, entitled, Additional Guidance for 3-K for all . We hope the Handbook will serve as an important resource for operating high-quality 3-K and Pre-K classrooms by providing District Schools and Pre-K Centers with a structured resource for accessing key policy requirements of the NYCDOE and the DECE.

4 How to Use: In this Handbook , you will find policy information on health and safety, staffing, general program oversight, instructional programming, and special populations. Each chapter is structured in the following way: Introductory Statement policy Overview policy Details Call Out Box Additional Guidance for 3-K for all Frequently Asked Questions Finally, it is important to note that this document does not constitute the administration s interpretation of a particular contractual or legal provision and does not constitute a policy or directive of the Chancellor or the NYCDOE without limitation. The NYCDOE reserves the right to change this document at any point.

5 We want to thank you for your partnership. Delivering free, full-day, high-quality early childhood education to children across the City would not have been possible without our ongoing collaboration. We value your input and feedback and want this to be an effective resource. If you have feedback or questions, please email Table of Contents I. Health and Safety .. 5 Health Safety Plans and Protocols ..13 Toileting .. 23 II. Staffing .. 31 Staff Qualifications, Hiring, and 32 Classroom Staffing and Supervision .. 35 Teacher 41 III. General Program Oversight .. 43 44 Calendar and Daily 52 Meal 56 61 Family 68 Field Trips and Neighborhood Walks.

6 74 Student 79 Pupil Accounting & Data Management Systems .. 84 Program Assessments .. 89 IV. Instructional 93 Developmental Screenings .. 94 Authentic 100 Curriculum and Professional 104 Daily Student 108 Nap and Rest .. 119 Extending Learning to Home .. 122 Report 125 Classroom Furniture and Instructional Materials .. 126 V. Special Special education Language 141 Students in Temporary Housing .. 144 VI. Appendix A: Early Childhood Framework for Quality (EFQ)..149 VII. Appendix B: Statement on Positive Behavior Guidance .. 159 VIII. Appendix C: Pre-K for all Commitment to I. Health and Safety a.

7 Pre-K Health Servicesb. Safety Plans and Protocolsc. Toileting6 Health Services District Schools and Pre-K Centers must comply with all applicable regulations, as set forth below, with respect to meeting the medical needs of students. What You Need to Know Overview District Schools and Pre-K Centers must comply with all policies outlined by the New York City department of education (NYCDOE) Office of School Health (OSH)1. OSH provides health and preventive services to students in District Schools and Pre-K Centers. District Schools and Pre-K Centers are required to work with OSH, their Field Support Center (FSC) health director, and their assigned School Nurse (RN)2, as applicable, to ensure the medical needs of students are met.

8 Please note that this section is being updated to reflect recent changes. Immunizations District Schools and Pre-K Centers must adhere to New York State and local public health laws, including those regarding mandatory vaccination of students. As such, District Schools and Pre-K Centers must understand and enforce all policies regarding student immunizations. All students must be immunized in accordance with Chancellor s Regulation A-701, New York Public Health Law 2164 and the requirements of the New York City department of Health and Mental Hygiene (NYC DOHMH). Immunization Requirements District Schools and Pre-K Centers are responsible for ensuring that all students have: Obtained all required immunizations; or Obtained, at a minimum, the provisional immunizations to enroll; or Received an exemption for any missing immunizations.

9 District Schools and Pre-K Centers are responsible for collecting immunization records at pre registration and prior to the start of the school year. All families should be provided with the Immunization Requirements for Parents and theImmunization Exemption Requirements. Families may provide immunization information to District Schools or Pre-K Centers by using oneof the following: A completed new entrant examination form (CH-205); or A printed record from the DOHMH Citywide Immunization Registry signed by a licensed medical provider (should include the official physician stamp); or A print out of an electronic medical record signed by a physician or nurse practitioner; or A signed yellow immunization card.

10 1 2 OSH is a joint program of the NYCDOE and the NYC department of Health and Mental Hygiene (DOHMH). District School students may have access to a School Based Health Center (SBHC) rather than a School Nurse. 7 If a family is unable to locate their child s immunization records, please inform them that their licensed medical provider can obtain the child s immunization record from the DOHMH s Citywide Immunization Registry. Families may also request immunization records by completing the Immunization Record Request Application. Families are able to provide immunization documentation during the pre-registration period or in advance of the first day of school.