410-1R Subject: Supersedes: Source: Leave Regulations for ...

1 PSB - Citywide Employee Lateness Policy410-1 RSubject: Citywide Employee Lateness PolicySupersedes: Personnel Services Bulletin No. 410-1 Source: " Leave Regulations for Employees Who are Under the Career and Salary Plan"Date: April 17, 2000I. PolicyAll employees are obligated to report to work on time. Employees not at theirwork sites ready to work at the scheduled time are late. Each lateness,regardless of whether it is at the beginning of the scheduled work day or uponreturn from lunch, is a separate unauthorized the exception of the employees described below, there shall be a five-minute grace period at the beginning of each work shift. When a tardyemployee's lateness exceeds the five-minute grace period, the full period of timebetween the scheduled reporting time and the actual reporting time shall becharged against the employee ( , an employee whose starting time is 9 who reports to work at 9:05 is not late, but an employee who reportsto work at 9:06 is six minutes late).

2 Lateness beyond the five-minute graceperiod shall be classified as "excused" or "not excused." Excused lateness shallnot be charged against the following employees are not entitled to the five-minute grace period:A. Emergency personnel, including but not limited to: Fire AlarmDispatchers, Police Communication Technicians and EmergencyMedical Specialists;B. Employees whose positions require that, in the event of theirlateness, another employee be held over from a previous shift orbe called in to substitute for him/her at premium rates of pay; andC. Effective December 5, 1999, employees subject to flexible satisfaction of the agency head or individual designated by the agency headto implement lateness policy, lateness caused by unforeseen transportationcircumstances beyond the ability of the tardy employee to control shall beexcused.* The tardy employee may be required to furnish proof of the cause oflateness.

3 A request for excusal shall not be unreasonably denied. A refusal toexcuse a lateness may be appealed to the Commissioner of Labor Relations,whose decision shall be caused by a verified major failure of public transportation, such as awidespread or total power failure of significant duration or other catastrophe ofsimilar severity shall be City reserves the right to discipline or discharge an employee for excessivelateness.*The phrase "transportation circumstances beyond the ability of the tardyemployee to control" encompasses circumstances, which cannot be anticipated,after the employee leaves for work ( , elevator breakdowns or privatetransportation breakdowns).PSB - Citywide Employee Lateness PolicyII. ProcedureEach agency will establish timekeeping procedures appropriate to the agency andconsistent with the Citywide Agreement and the " Leave Regulations forEmployees Who are Under the Career and Salary Plan.

4 "Deductions for unexcused lateness shall be made on a minute for minute basisfrom any compensatory time credited to the employee. If the employee has nocompensatory time, the time will be deducted from the employee's annual following procedure shall be uniform in all agencies:1. NotificationWithin two days after an unauthorized lateness, the immediatesupervisor will notify the employee of the amount of leavededucted as a result of the First WarningUpon the fourth occurrence of an unauthorized lateness, theimmediate supervisor will meet with the employee to explain thelateness policy and to develop methods to help the employee avoidfuture lateness. At this time, remedies such as alternative workschedules should be discussed. The results of the meeting are tobe recorded and signed by the supervisor and the employee andplaced in the employee's personnel Second WarningUpon the fifth occurrence of unauthorized lateness, the immediatesupervisor will again meet with the employee to review theemployee's lateness record.

5 At this time the employee should bewarned that additional lateness may result in disciplinary results of the meeting are to be recorded and signed by thesupervisor and the employee and placed in the employee'spersonnel Third WarningUpon the sixth occurrence of unauthorized lateness, the immediatesupervisor will again meet with the employee to review theemployee's lateness record. The employee will be warned that thenext unauthorized lateness will result in disciplinary action. Theresults of the meeting are to be recorded and signed by thesupervisor and the employee and placed in the employee'spersonnel Disciplinary ActionIf excessive lateness persists, the agency head will takedisciplinary action against the employee utilizing Section 75 of theNew York State Civil Service unauthorized lateness shall not be considered if it occurred more than twelvemonths prior to the occurrence of the next J.

6 DiamondCommissionerInquiries: Citywide Personnel Policies and Standards Division(212) 386-0552 Issue