7 Steps to Perfect Program Planning - Purdue Agriculture

1 7 Steps to Perfect Program PlanningJanet BechmanPurdue University2008 Purdue University is an Equal Opportunity/Equal Access 1: Assess Needs What are the needs of people? Listen Observe Examine data Purdue University is an Equal Opportunity/Equal Access with Advisory Group Represent diverse community Feel free to discuss community Input taken seriously Inform of accomplishmentsPurdue University is an Equal Opportunity/Equal Access Priorities Every need won t be addressed What are the needs of greatest concern? What needs can education address? Purdue University is an Equal Opportunity/Equal Access 2: Plan Outcomes Ultimate Result? Objectives SMART- ABCD Outcome Indicators How will you know? Purdue University is an Equal Opportunity/Equal Access betterGetpillsTakepillsEveryday Logic ModelPurdue University is an Equal Opportunity/Equal Access Model: What Is It? Picture of a Program Graphic representation of the Program what is invested, what is done, what results Core of Program Planning and evaluationCommon framework for your workPurdue University is an Equal Opportunity/Equal Access Create a Logic Model?

2 Brings detail to broad goals Shows the chain of events Builds consensus Identifies gaps in logic & uncertain assumptions Clarifies difference between activities & outcomes Signals what to evaluate Summarizes key elementsPurdue University is an Equal Opportunity/Equal Access MODELINPUTSOUTPUTSA ctivities ParticipationWhat we investStaffVolunteersTimeMoneyMaterialsE quipmentTechnologyPartnersWhat we doWorkshopsMeetingsCounselingFacilitatio nAssessmentsProduct workRecruitmentTrainingWho we reachParticipantsCustomersCitizensReacti onsASSUMPTIONS1)2)3)4)ENVIRONMENTI nfluential factorsSITUATIONWhat the short term results areLearningAwarenessKnowledgeAttitudesSk illsOpinionsAspirationsMotivationsAction BehaviorPracticeDecisionsPoliciesSocial actionWhat the ultimate impact(s) isConditionsSocialEconomicCivicEnvironme ntalOUTCOMES-IMPACTS hort Medium Long-termWhat the medium term results arePurdue University is an Equal Opportunity/Equal Access and OutputsOutcomes - ImpactTrends /Desired SituationsSocialEconomicCivicEnvironment ContributingFactorsNeededActionBehaviorP racticeDecisionsPoliciesSocial actionLearningNeeds(Objectives)Awareness KnowledgeAttitudesOpinionsAspirationsMot ivationsSkillsInputs(Resources)StaffVolu nteersTimeMoneyMaterials EquipmentTechnologyPartnersActivitiesWor kshopsMeetingsCounselingFacilitationAsse ssmentProduct devMedia workRecruitmentTrainingParticipation(Aud ience)ParticipantsCustomers /ConsumersCitizensShort term Learning OutcomesAwarenessKnowledgeAttitudesOpini onsAspirationsMotivationsSkillsMedium term Action OutcomesBehaviorPracticeDecisionsPolicie sSocial actionLong Term ImpactEconomic ViabilityStrong Ind.

3 Fam. & ComHealthy EnvironmentIndicatorsLogic ModelPurdue University is an Equal Opportunity/Equal Access Objectives SMART Specific Measurable Attainable Realistic Timely ABCD Audience Behavior Condition DegreePurdue University is an Equal Opportunity/Equal Access Evaluation Method Decide on Indicators Determine Data Collection Methods Develop InstrumentsPurdue University is an Equal Opportunity/Equal Access : For Whom? Focus on: Effectiveness Efficiency From Two Perspectives Funders/Decision Makers Results - Impacts Extension Professional For Program ImprovementPurdue University is an Equal Opportunity/Equal Access of Data Collection Tests Questionnaires Interviews Focus Groups Observation Secondary DataPurdue University is an Equal Opportunity/Equal Access to Survey Design Keep language simple Space out questions Don t double up questions Keep privacy high No leading or loaded questions For multiple choice questions, use vertical line for answersPurdue University is an Equal Opportunity/Equal Access 3.

4 Develop Program Select Format Devise Program Schedule Determine who will Deliver Program Secure LocationPurdue University is an Equal Opportunity/Equal Access Teaching Materials Select and Organize Content Develop Educational Resources that enhance learning Vary Teaching TechniquesPurdue University is an Equal Opportunity/Equal Access 4: Promote Estimate Expenses Obtain Resources/Sponsors Create Marketing Tools Define Target Audience Plan Marketing SchedulePurdue University is an Equal Opportunity/Equal Access 5: Deliver Create Positive Learning Experience Practice Include Small group ActivitiesPurdue University is an Equal Opportunity/Equal Access your Presentation Tell them what you are going to tell them Tell Them Tell them what you told them Purdue University is an Equal Opportunity/Equal Access Activity What are the 5 best techniques for Program delivery?

5 What are the 5 worst techniques used for Program delivery? Purdue University is an Equal Opportunity/Equal Access 6: Evaluate Collect Indicator Data Concentrate on OutcomesPurdue University is an Equal Opportunity/Equal Access 7: Communicate Results Report Impacts Write impact statement Report locally Tell Your StoryPurdue University is an Equal Opportunity/Equal Access is an Impact Statement?A brief summary, in lay terms, of the economic, environmental, social and/or civic impact of your the value of your Program to key decision makers or those who influence themPurdue University is an Equal Opportunity/Equal Access Statement Sections Impact Title Issue What you have done ImpactPurdue University is an Equal Opportunity/Equal Access Tips Always identify the subject matter Avoid vague words Include number reached Check spelling and grammar ProofreadPurdue University is an Equal Opportunity/Equal Access to Great Impact Statements Descriptive problem statement Actual Impact Measurable Anecdotal Issues people care aboutPurdue University is an Equal Opportunity/Equal Access Planning Keys Look needs, advisory group, prioritize Plan Inputs, outputs, outcomes, promote, deliver Evaluate Collect data.

6 ReportPurdue University is an Equal Opportunity/Equal Access institution.