AABB Committee Quality System Essentials (QSEs)

1 August 2017 1 aabb Committee Quality System Essentials ( qses ) REFERENCE: Association Policy committees The Board shall establish committees in conformance with the provisions of the Bylaws. The aabb Committee structure includes aabb Board of Directors-appointed committees and their various parts, work groups, aabb Representatives to other organizations, aabb s editorial board, aabb representatives serving on multiorganizational task forces, and other Board-appointed aabb volunteer leaders. This group is collectively referred to as committees in this document and the aabb and Board qses . The aabb Committee structure also includes the coordinating committees , which are elected by the members of their respective sections.

2 Neither the committees established by the Board to address its internal business, nor the boards of the National Blood Foundation are addressed in this document, although many of the following policies are applicable to their operations (see the respective Board qses /policy manuals). ORGANIZATION The aabb shall define and document the parties responsible for fulfillment of the aabb s purpose and the relationship of individuals responsible for key Quality functions. (Association Policy) Executive Management The Executive Management shall be the aabb Board of Directors (Board) and the Chief Executive Officer (CEO).

3 Executive Management shall have the duties defined in the Bylaws (Chapter VI, Board of Directors, and Chapter VIII, Management) and responsibility and authority for aabb compliance with Bylaws. Executive Management shall participate in management review of the aabb Quality System and have the authority to establish or make changes to the aabb Quality System . (Association Policy) committees The Board shall establish committees in conformance with the Bylaws. (Bylaws Chapter IX)(Association Policy) Quality Responsibilities The aabb Committee structure shall clearly define and document the parties responsible for carrying out directives from the aabb Board of Directors and the relationship of individuals responsible for key Quality functions.

4 Councils The Councils of the Board shall oversee and monitor Committee activities. Council members shall be assigned to specific committees . Reports to the Board August 2017 2 committees shall report regularly to the Board. Forms, due dates, and guidelines for preparation of reports shall be provided to all chairs at the time of appointment. (See Guidance Document) Committee Structure and Definitions committees shall be defined in accordance with the Bylaws. Program committees serve as umbrellas for a group of related activities and are long-term activities. Work Groups address and/or serve as advisors to staff for short-term critical issues, usually internal to the Association.

5 Inter-Organizational Task Forces address issues and projects of interest to the blood banking and transfusion medicine community at large and consist of representatives from the various organizations representing the community, and regulatory agencies as appropriate. aabb Representatives to Other Organizations The Board shall establish representatives with other organizations are established when the Board determines it is in the best interest of the Association to establish or maintain working relationships with other professional organizations. Committee Personnel The Board in conformance with the Bylaws shall define Committee personnel categories, qualifications responsibilities and terms of service.

6 Processes for solicitation, identification and appointment of Committee personnel shall be established in accordance with Board policies. Terms All terms are one year and begin and end at the Annual Meeting, except as provided in the Bylaws and Board policy. (See Guidance Document) Ad Hoc The term of service for members of work groups and task forces is for the length of time that is required to complete the assigned task(s). Compliance with Association Policy Committee members must agree to comply with Association policies and codes governing volunteer activities prior to appointment. Committee members shall be provided with copies of all relevant policies prior to acceptance.

7 Annual acceptance of these terms shall be reported. Members of committees with oversight responsibility for aabb programs shall be provided copies of any codes and policies specific to their respective activities. August 2017 3 Qualifications for Committee Service aabb Membership Requirements for Committee Appointment Only active individual members of the Association, with the exception of public members, consultants, representatives to other organizations and work group or task group personnel shall qualify for Committee membership. The Board may also approve exceptions to this policy in cases where an individual possesses expertise critical to a Committee .

8 aabb Emeritus Members are not eligible for membership on aabb committees . Service on More Than One Committee (Two- Committee Rule) No aabb member may serve on more than two committees simultaneously, including CTSCC and TMSCC. Service as a liaison, consultant, ex-officio member or correspondent member, or membership on a task force, work group, NBF, or the Nominating Committee shall not be considered when applying the two- Committee rule. The President, with the approval of the Board, may make exceptions to this policy when a Committee member possesses special expertise. Board Member Service on committees Board Members shall not be appointed to Association committees .

9 Incoming Board members will be required to resign their Committee appointments upon election to the Board, except that Board members shall not be disqualified from service on committees of the Board, work groups and task forces, the National Blood Foundation Board, the NBF Research and Education Trust Board, or when the Board determines that the individual possesses expertise vital to the accomplishments of a Committee 's purpose and charges. With the exception of the CTSCC and TMSCC Committee chairs who sit on the Board, members of the CTSCC and TMSCC elected to the Board of Directors are required to resign the CTSCC and TMSCC positions.

10 Committee Personnel The Committee chair shall provide the leadership necessary to accomplish the Committee s charges. (See Guidance Document.) Committee members carry out the tasks of the Committee as assigned by the chair. Members are selected on the basis of the individual qualifications and ability to contribute to the accomplishment of the Committee purpose and charges. Ex-Officio members are individuals who are members of a Committee by virtue of their offices or other August 2017 4 volunteer positions in the Association, which determines their term of service on the Committee . They have the same voting rights as regular Committee members.