ACodP-1: NATO Manual on Codification

1 North Atlantic Treaty Organization Group of National Directors on Codification Allied Committee 135 (AC/135) ACodP-1 nato Manual on Codification February 2022 English version Issued by the nato Support and Procurement Agency (NSPA) on behalf of The Group of National Directors on Codification (AC/135) >>> ACodP-1 Preface Preface - i February 2022 CORRIGENDA # Section/ Para Issued Action # ACodP-1 Preface Preface - ii February 2022 DISCLAIMER This Publication contains the basics of the nato Codification System. The terms of reference and responsibilities of National Codification Bureaux, users and contractors are specifically defined therein. Every nation has the responsibility to implement ACodP-1 rules and procedures.

2 The application of those rules and procedures, as well as their harmonization with national regulations, is the responsibility of each National Codification Bureau, which is the final authority in this matter. NOTES 1. The official version of ACodP-1 is this electronic version. 2. Each Sub-Section is page numbered separately. 3. New or adjusted text is indicated by means of Microsoft Word Option View Tracked Changes (red font = inserted text; bright green strikethrough font = deleted text). 4. This publication is preceded by a record of corrigenda and shall indicate the section/paragraph concerned, action no. and date of issue. 5. The Maintenance Procedure of the ACodP-1 is described in Chapter V, Section 540.

3 ACodP-1 Preface Preface - iii February 2022 GENERAL PREFACE This Manual provides the Principles, Responsibilities, Operating Procedures and Automatic Data Processing (ADP) Regulations for coordinated maintenance of the nato Codification System. It is issued and updated by the nato Support and Procurement Agency - NSPA - under the authority of the nato Group of National Directors on Codification (AC/135). The instructions contained in this Manual are mandatory for use by all countries and NSPA participating in the nato Codification System. Participants in the system may, where required, issue supplementary national instructions relative but consistent with the policies, rules and procedures contained in this Manual .

4 The nato Allied Publication ADatP-1 "Standard Data Elements, Data Item, Abbreviations and Codes for nato Interservice use in Automated Data Handling System" published by the nato Standardization Office (NSO) is not applicable to the nato Codification System. The Manual consists of the following 6 Chapters titled as indicated: Chapter Title I POLICY AND PRINCIPLES II ITEM IDENTIFICATION III ITEM CLASSIFICATION IV nato DATA EXCHANGE V PUBLICATIONS, FORMS AND PERIODICAL REPORTS VI GLOSSARY OF Codification TERMS ACodP-1 Preface Preface - iv February 2022 TABLE OF CONTENTS CORRIGENDA .. i DISCLAIMER .. ii GENERAL PREFACE .. iii TABLE OF CONTENTS .. iv nato FORMS AC/135 .. x CHAPTER I - POLICY AND PRINCIPLES .. 1 Preface .. 2 Section 110 - nato Codification System.

5 3 Sub-Section 111 - Purpose .. 3 Sub-Section 112 - Scope .. 4 Section 120 - Basic Principles .. 5 Sub-Section 121 - Identification and Classification .. 5 Sub-Section 122 - Item of Supply and Item of Production .. 6 Sub-Section 123 - Marking of Items .. 7 Sub-Section 124 - Dissemination of Data .. 8 Sub-Section 125 - Limited Rights Data .. 9 Section 130 - National Responsibilities .. 10 Sub-Section 131 - Basic Policy .. 10 Sub-Section 132 - Bilateral Agreements .. 12 Sub-Section 133 - Responsibilities of a Procuring Country or nato Agency .. 13 Sub-Section 134 - Responsibilities of a Producing Country .. 14 Sub-Section 135 - Responsibilities of the Contractor .. 16 Sub-Section 136 - Compliance of National Codification Systems.

6 17 Section 140 - The nato Codification System and Non- nato Countries .. 18 Sub-Section 141 - General .. 18 Sub-Section 142 - Sponsorship of Non- nato Nations and International Organizations .. 19 Sub-Section 143 - Assistance to establish Codification capabilities (BASELOG Concept) .. 29 Sub-Section 144 Allocation of national CAGE codes to Tier 1 countries .. 33 Section 150 nato Standardization Agreements (STANAGs) on Codification .. 34 STANAG 3150 .. 35 STANAG 3151 .. 36 STANAG 4177 .. 38 STANAG 4199 .. 42 STANAG 4438 .. 44 ACodP-1 Preface Preface - v February 2022 ANNEX A - NSPO AGREEMENT No. 1901 : MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN AC/135 GROUP OF NATIONAL DIRECTORS ON Codification AND nato SUPPORT AND PROCUREMENT AGENCY CONCERNING NSPA SERVICES IN SUPPORT OF THE nato Codification SYSTEM.

7 46 ANNEX B - EXAMPLE OF AGREEMENT BETWEEN TWO COUNTRIES (NATION A & B) FOR THE FURNISHING OF Codification DATA AND SERVICES .. 50 ANNEX C - SPONSORSHIP AGREEMENT BETWEEN THE nato GROUP OF NATIONAL DIRECTORS ON Codification (AC/135) AND A NATION OR INTERNATIONAL ORGANIZATION FOR AFFILIATION WITHIN THE nato Codification SYSTEM (NCS) .. 51 ANNEX D - QUESTIONNAIRE FOR NATIONS APPLYING FOR AC/135 SPONSORSHIP AT TIER 1 LEVEL .. 53 ANNEX E - CERTIFICATION PROCEDURE TIER 2 .. 54 APPENDIX 1 to ANNEX E - QUESTIONNAIRE FOR NATIONS APPLYING FOR AC/135 SPONSORSHIP AT TIER 2 LEVEL .. 56 APPENDIX 2 to ANNEX E - TIER 2 CONVERSION .. 58 APPENDIX 3 to ANNEX E - TIER 2 SPONSORSHIP CHECKLIST .. 59 CHAPTER II - ITEM IDENTIFICATION.

8 63 Preface .. 64 Section 210 Identification .. 65 Sub-Section 211 General .. 65 Section 220 - Item Names .. 66 Sub-Section 221 - Principles and Terminology .. 66 Sub-Section 222 - Choice of the Approved Item Name .. 68 Sub-Section 223 - Item Name Code -INC- (DRN 4080) .. 69 Sub-Section 224 - Item Name Directory - H6 and ACodP-3 .. 70 Sub-Section 225 - International Collaboration .. 71 Section 230 - Reference Numbers .. 72 Sub-Section 231 - General Definition .. 72 Sub-Section 232 - Quality of Reference Numbers .. 73 Sub-Section 233 - Informative Reference RNCC 6 .. 77 Sub-Section 234 - Use of Standard Reference .. 79 Sub-Section 235 - Reference Review .. 80 Section 240 - nato Commercial and Government Entity -NCAGE.

9 81 Sub-Section 241 - General .. 81 Sub-Section 242 - nato Commercial and Government Entity Code -NCAGE CODE- .. 83 Sub-Section 243 - nato Commercial and Government Entity Code Request/Assignment .. 86 Section 250 - Tools for the Description of Items of Supply .. 88 Sub-Section 251 - Item Identification Guide - IIG - .. 88 Sub-Section 252 - Implementation of IIGs .. 91 ACodP-1 Preface Preface - vi February 2022 Sub-Section 253 - International Collaboration for IIG Maintenance and nato Supply Class Changes .. 97 Sub-Section 254 - International Collaboration of New Item Identification Guides (IIGs) .. 104 Sub-Section 255 - Reference Drawings .. 108 Sub-Section 256 - Support for Exchange of Descriptive Item Identification Data.

10 109 Sub-Section 257 - System Support Files used for Characteristics Data Processing .. 110 Section 260 - Methods and Types of Item Identification .. 113 Sub-Section 261 - Methods of Item Identification .. 113 Sub-Section 262 - Type of Item Identification .. 114 Sub-Section 263 - Priority in Use and Reason for the Choice of Item Identification Methods .. 117 Sub-Section 264 - Combination of Reference Number Category Code, Reference Number Variation Code and Document Availability Code .. 118 Section 270 - Maintenance of an Item Identification .. 123 Sub-Section 271 - General .. 123 Sub-Section 272 - Revision and Transfer of an Item Identification .. 124 Sub-Section 273 - Cancellation of an Item Identification .. 125 Sub-Section 274 - Reinstatement of an Item Identification.