ADMINISTRATIVE PLAN FOR THE HOUSING CHOICE …

1 ADMINISTRATIVE PLAN. FOR THE. HOUSING CHOICE VOUCHER PROGRAM. Fall 2021 Updates Published November 05, 2021. Board of Commissioners for approval November 16, 2021. Copyright 2021 by Nan McKay & Associates, Inc. All rights reserved Permission to reprint granted only to the Public HOUSING Authority or HOUSING Agency that has purchased this plan from Nan McKay & Associates, Inc. This document may not be reprinted or distributed to any other person or entity other than the purchasing agency without the express written permission of Nan McKay & Associates, Inc. ADMINISTRATIVE Plan Table of Contents Table of Contents INTRODUCTION .. i AUTHORITIES FOR POLICIES IN THE MODEL ADMINISTRATIVE PLAN .. i RESOURCES CITED IN THE MODEL ADMINISTRATIVE PLAN .. i CHAPTER OVERVIEW OF THE PROGRAM AND PLAN ..1-1. INTRODUCTION ..1-1. PART I: HASCO ..1-2. OVERVIEW ..1-2. ORGANIZATION AND STRUCTURE OF HASCO ..1-2. HASCO's MISSION ..1-2. HASCO'S HASCO'S COMMITMENT TO ETHICS AND SERVICE.

2 1-3. PART II: THE HOUSING CHOICE VOUCHER (HCV) PROGRAM ..1-5. OVERVIEW AND HISTORY OF THE PROGRAM ..1-5. HCV PROGRAM BASICS ..1-6. THE HCV PARTNERSHIPS ..1-6. APPLICABLE REGULATIONS ..1-9. PART III: THE HCV ADMINISTRATIVE PLAN ..1-10. OVERVIEW AND PURPOSE OF THE PLAN ..1-10. CONTENTS OF THE PLAN ..1-10. ORGANIZATION OF THE PLAN ..1-12. UPDATING AND REVISING THE PLAN ..1-12. CHAPTER FAIR HOUSING AND EQUAL OPPORTUNITY ..2-1. INTRODUCTION ..2-1. PART I: NONDISCRIMINATION ..2-2. OVERVIEW ..2-2. NONDISCRIMINATION ..2-3. PART II: POLICIES RELATED TO PERSONS WITH DISABILITIES ..2-5. OVERVIEW ..2-5. DEFINITION OF REASONABLE ACCOMODATION ..2-5. REQUEST FOR AN ACCOMMODATION ..2-6. VERIFICATION OF DISABILITY ..2-6. APPROVAL/DENIAL OF A REQUESTED ACCOMODATION ..2-7. PROGRAM ACCESSIBILITY FOR PERSONS WITH HEARING OR VISION IMPAIRMENTS ..2-8. PHYSICAL ACCESSIBILITY ..2-9. DENIAL OR TERMINATION OF PART III: IMPROVING ACCESS TO SERVICES FOR PERSONS WITH LIMITED ENGLISH PROFICIENCY (LEP).

3 2-11. OVERVIEW ..2-11. ORAL INTERPRETATION ..2-11. Copyright 2020 Nan McKay & Associates TOC-1 Adminplan 3/1/2021. Unlimited copies may be made for internal use Last Update 11/2021. ADMINISTRATIVE Plan Table of Contents WRITTEN TRANSLATION ..2-12. IMPLEMENTATION PLAN ..2-12. CHAPTER PART I: DEFINITIONS OF FAMILY AND HOUSEHOLD MEMBERS ..3-2. OVERVIEW ..3-2. FAMILY AND HOUSEHOLD ..3-2. FAMILY BREAKUP AND REMAINING MEMBER OF TENANT FAMILY ..3-3. HEAD OF SPOUSE, COHEAD, AND OTHER ADULT ..3-4. FULL-TIME STUDENT ..3-5. ELDERLY AND NEAR-ELDERLY PERSONS, AND ELDERLY FAMILY ..3-6. PERSONS WITH DISABILITIES AND DISABLED FAMILY ..3-6. GUESTS ..3-6. FOSTER CHILDREN AND FOSTER ADULTS ..3-7. ABSENT FAMILY MEMBERS ..3-7. LIVE-IN PART II: BASIC ELIGIBILITY CRITERIA ..3-11. INCOME ELIGIBILITY AND TARGETING ..3-11. CITIZENSHIP OR ELIGIBLE IMMIGRATION STATUS ..3-12. SOCIAL SECURITY NUMBERS ..3-14. FAMILY CONSENT TO RELEASE OF INFORMATION ..3-15. STUDENTS ENROLLED IN INSTITUTIONS OF HIGHER EDUCATION.

4 3-15. EIV SYSTEM SEARCHES ..3-19. PART III: DENIAL OF ASSISTANCE ..3-21. OVERVIEW ..3-21. MANDATORY DENIAL OF ASSISTANCE ..3-22. OTHER PERMITTED REASONS FOR DENIAL OF ASSISTANCE ..3-24. SCREENING ..3-26. CRITERIA FOR DECIDING TO DENY ASSISTANCE ..3-27. NOTICE OF ELIGIBILITY OR DENIAL ..3-29. PROHIBITION AGAINST DENIAL OF ASSISTANCE TO VICTIMS OF. DOMESTIC VIOLENCE, DATING VIOLENCE, SEXUAL ASSAULT, AND STALKING ..3-30. CHAPTER APPLICATIONS, WAITING LIST AND TENANT INTRODUCTION ..4-1. PART I: THE APPLICATION OVERVIEW ..4-2. APPLYING FOR ASSISTANCE ..4-2. ACCESSIBILITY OF THE APPLICATION PROCESS ..4-3. PLACEMENT ON THE WAITING LIST ..4-3. PART II: MANAGING THE WAITING LIST ..4-5. Copyright 2020 Nan McKay & Associates TOC-2 Adminplan 3/1/2021. Unlimited copies may be made for internal use Last Update 11/2021. ADMINISTRATIVE Plan Table of Contents OVERVIEW ..4-5. ORGANIZATION OF THE WAITING OPENING AND CLOSING THE WAITING LIST ..4-6.

5 FAMILY OUTREACH ..4-7. REPORTING CHANGES IN FAMILY CIRCUMSTANCES ..4-7. UPDATING THE WAITING LIST ..4-8. PART III: SELECTION FOR HCV ASSISTANCE ..4-10. OVERVIEW ..4-10. SELECTION AND HCV FUNDING SOURCES ..4-10. SELECTION NOTIFICATION OF SELECTION ..4-14. THE APPLICATION INTERVIEW ..4-15. COMPLETING THE APPLICATION PROCESS ..4-15. CHAPTER BRIEFINGS AND VOUCHER ISSUANCE ..5-1. INTRODUCTION ..5-1. PART I: BRIEFINGS AND FAMILY OBLIGATIONS ..5-2. OVERVIEW ..5-2. BRIEFING ..5-2. FAMILY OBLIGATIONS ..5-7. PART II: SUBSIDY STANDARDS AND VOUCHER ISSUANCE ..5-12. OVERVIEW ..5-12. DETERMINING FAMILY UNIT (VOUCHER) SIZE ..5-12. EXCEPTIONS TO SUBSIDY STANDARDS ..5-14. VOUCHER ISSUANCE ..5-14. VOUCHER TERM, AND EXTENSIONS ..5-15. CHAPTER INCOME AND SUBSIDY DETERMINATIONS ..6-1. INTRODUCTION ..6-1. PART I: ANNUAL INCOME ..6-2. OVERVIEW ..6-2. HOUSEHOLD COMPOSITION AND ANTICIPATING ANNUAL INCOME ..6-5. EARNED INCOME ..6-6. EARNED INCOME DISALLOWANCE FOR PERSONS WITH BUSINESS INCOME.

6 6-10. ASSETS ..6-12. PERIODIC PAYMENTS ..6-19. PAYMENTS IN LIEU OF EARNINGS ..6-20. WELFARE ASSISTANCE ..6-21. PERIODIC AND DETERMINABLE ALLOWANCES ..6-22. STUDENT FINANCIAL ASSISTANCE ..6-22. ADDITIONAL EXCLUSIONS FROM ANNUAL INCOME ..6-24. Copyright 2020 Nan McKay & Associates TOC-3 Adminplan 3/1/2021. Unlimited copies may be made for internal use Last Update 11/2021. ADMINISTRATIVE Plan Table of Contents PART II: ADJUSTED INCOME ..6-27. INTRODUCTION ..6-27. DEPENDENT ELDERLY OR DISABLED FAMILY DEDUCTION ..6-28. MEDICAL EXPENSES DEDUCTION ..6-28. DISABILITY ASSISTANCE EXPENSES DEDUCTION ..6-29. CHILD CARE EXPENSE DEDUCTION ..6-31. PART III: CALCULATING FAMILY SHARE AND HASCO SUBSIDY ..6-35. OVERVIEW OF RENT AND SUBSIDY CALCULATIONS ..6-35. FINANCIAL HARDSHIPS AFFECTING MINIMUM RENT ..6-36. APPLYING PAYMENT STANDARDS ..6-36. APPLYING UTILITY ALLOWANCES ..6-38. PRORATED ASSISTANCE FOR MIXED FAMILIES ..6-38. CHAPTER VERIFICATION.

7 7-1. INTRODUCTION ..7-1. PART I: GENERAL VERIFICATION REQUIREMENTS ..7-2. FAMILY CONSENT TO RELEASE OF INFORMATION ..7-2. OVERVIEW OF VERIFICATION REQUIREMENTS ..7-2. UP-FRONT INCOME VERIFICATION (UIV)..7-3. THIRD-PARTY WRITTEN AND ORAL VERIFICATION ..7-5. SELF-CERTIFICATION ..7-8. Part II: VERIFYING FAMILY INFORMATION ..7-9. VERIFICATION OF LEGAL IDENTITY ..7-9. SOCIAL SECURITY NUMBERS ..7-9. DOCUMENTATION OF AGE ..7-11. FAMILY RELATIONSHIPS ..7-11. VERIFICATION OF STUDENT DOCUMENTATION OF CITIZENSHIP OR ELIGIBLE IMMIGRATION STATUS ..7-15. VERIFICATION OF PREFERENCE PART III: VERIFYING INCOME AND ASSETS ..7-19. EARNED INCOME ..7-19. BUSINESS AND SELF EMPLOYMENT INCOME ..7-19. PERIODIC PAYMENTS AND PAYMENTS IN LIEU OF ALIMONY OR CHILD ASSETS AND INCOME FROM ASSETS ..7-20. NET INCOME FROM RENTAL PROPERTY ..7-21. RETIREMENT INCOME FROM EXCLUDED SOURCES ..7-21. ZERO ANNUAL INCOME STATUS ..7-22. STUDENT FINANCIAL ASSISTANCE ..7-22.

8 PARENTAL INCOME OF STUDENTS SUBJECT TO ELIGIBILITY RESTRICTIONS ..7-23. Copyright 2020 Nan McKay & Associates TOC-4 Adminplan 3/1/2021. Unlimited copies may be made for internal use Last Update 11/2021. ADMINISTRATIVE Plan Table of Contents PART IV: VERIFYING MANDATORY DEDUCTIONS ..7-24. DEPENDENT AND ELDERLY/DISABLED HOUSEHOLD DEDUCTIONS ..7-24. MEDICAL EXPENSE DEDUCTION ..7-24. DISABILITY ASSISTANCE EXPENSES ..7-25. CHILD CARE EXPENSES ..7-27. CHAPTER HOUSING QUALITY STANDARDS AND RENT REASONABLENESS INTRODUCTION ..8-1. PART I: PHYSICAL STANDARDS ..8-2. GENERAL HUD REQUIREMENTS ..8-2. ADDITIONAL LOCAL REQUIREMENTS ..8-3. LIFE-THREATENING CONDITIONS ..8-5. OWNER AND FAMILY RESPONSIBILITIES ..8-7. SPECIAL REQUIREMENTS FOR CHILDREN WITH ELEVATED BLOOD LEAD VIOLATION OF HQS SPACE STANDARDS ..8-8. PART II: THE INSPECTION PROCESS ..8-9. OVERVIEW ..8-9. INITIAL HQS INSPECTION ..8-11. ANNUAL/BIENNIAL HQS INSPECTIONS ..8-12. SPECIAL INSPECTIONS.

9 8-13. QUALITY CONTROL INSPECTIONS ..8-13. INSPECTION RESULTS AND REINSPECTIONS FOR UNITS UNDER HAP CONTRACT ..8-14. ENFORCING OWNER COMPLIANCE ..8-15. PART III: RENT REASONABLENESS ..8-17. OVERVIEW ..8-17. WHEN RENT REASONABLENESS DETERMINATIONS ARE REQUIRED ..8-18. HOW COMPARABILITY IS ESTABLISHED ..8-19. HASCO RENT REASONABLENESS METHODOLOGY ..8-20. CHAPTER GENERAL LEASING POLICIES ..9-1. INTRODUCTION ..9-1. TENANT SCREENING ..9-1. REQUESTING TENANCY APPROVAL ] ..9-2. OWNER PARTICIPATION ..9-3. ELIGIBLE UNITS ..9-3. LEASE AND TENANCY ADDENDUM ..9-6. TENANCY APPROVAL ..9-9. HAP CONTRACT EXECUTION ..9-9. CHANGES IN LEASE OR RENT ..9-10. CHAPTER 10 ..10-1. MOVING WITH CONTINUED ASSISTANCE AND PORTABILITY ..10-1. INTRODUCTION ..10-1. PART I: MOVING WITH CONTINUED ASSISTANCE ..10-1. Copyright 2020 Nan McKay & Associates TOC-5 Adminplan 3/1/2021. Unlimited copies may be made for internal use Last Update 11/2021. ADMINISTRATIVE Plan Table of Contents ALLOWABLE MOVES.

10 10-1. RESTRICTIONS ON MOVES ..10-2. MOVING PROCESS ..10-4. PART II: PORTABILITY ..10-7. OVERVIEW ..10-7. INITIAL PHA ROLE ..10-7. RECEIVING PHA ROLE ..10-13. CHAPTER 11 ..11-1. REEXAMINATIONS ..11-1. INTRODUCTION ..11-1. PART I: ANNUAL REEXAMINATIONS ..11-1. OVERVIEW ..11-1. STREAMLINED ANNUAL REEXAMINATIONS ..11-1. SCHEDULING ANNUAL REEXAMINATIONS ..11-2. CONDUCTING ANNUAL DETERMINING ONGOING ELIGIBILITY OF CERTAIN STUDENTS ..11-4. EFFECTIVE DATES ..11-5. PART II: INTERIM REEXAMINATIONS ..11-6. OVERVIEW ..11-6. CHANGES IN FAMILY AND HOUSEHOLD COMPOSITION ..11-6. CHANGES AFFECTING INCOME OR EXPENSES ..11-8. PROCESSING THE INTERIM REEXAMINATION ..11-9. PART III: RECALCULATING FAMILY SHARE AND SUBSIDY AMOUNT ..11-11. OVERVIEW ..11-11. CHANGES IN PAYMENT STANDARDS AND UTILITY ALLOWANCES ..11-11. NOTIFICATION OF NEW FAMILY SHARE AND HAP AMOUNT ..11-12. DISCREPANCIES ..11-12. CHAPTER 12 ..12-1. TERMINATION OF ASSISTANCE AND TENANCY.