ADMINISTRATIVE PROCUREMENT ANALYST Exam …

1 BILL DE BLASIOM ayorLISETTE CAMILOC ommissionerTHE CITY OF NEW YORKDEPARTMENT OF CITYWIDEADMINISTRATIVE SERVICESAPPLICATION UNIT1 CENTRE STREET, 14TH FLOORNEW YORK, NY 10007 NOTICEOFEXAMINATIONREQUIRED INFORMATIONAPPLICATIONEDUCATION AND EXPERIENCETESTAFFIRMATION FORMFOREIGN EDUCATIONEVALUATION GUIDE(IF APPLICABLE)READ CAREFULLY AND SAVE FOR FUTURE REFERENCEADMINISTRATIVE PROCUREMENT ANALYSTExam No. 7041 WHEN TO APPLY:From: May 3, 2017 APPLICATION FEE: $ :May 23, 2017If you choose to pay the application fee with acredit/debit/gift card, you will be charged a feeof of the payment amount. This fee isnonrefundable. YOU ARE RESPONSIBLE FOR READING THIS NOTICE IN ITS ENTIRETYBEFORE YOU SUBMIT YOUR THE JOB INVOLVES: This is a management class of positions with several assignment PROCUREMENT Analysts, under direction, with wide latitude for independent action and decisionmaking, perform one or more of the following or similar assignments: supervise a PROCUREMENT unit orprogram of some size or complexity within an agency involving the acquisition of goods, services, andconstruction; prepare overall work schedules and coordinate workflow.

2 ADMINISTRATIVE PROCUREMENT Analystsoversee and manage pre-solicitation review activities; evaluate solicitation documents and work withprogram/user personnel to ensure that user needs are satisfied in a timely, cost effective manner, and thattechnical specifications are in compliance with applicable regulations and are clearly understood by vendorsand contractors; review and approve contract specifications before advertising to ensure conformity to theagency s requirements and federal/state/city mandates; review submissions and/or draft recommendationsfor contract awards, modifications, various PROCUREMENT documents, and extensions of time on contracts;supervise the review of specifications by users in order to determine the most cost effective way of obtainingthe required items; review work of subordinates for effectiveness, efficiency and compliance with establishedrules and guidelines; consult with and advise the Agency Chief Contracting Officer (ACCO) and othersuperiors on contracting and PROCUREMENT policies; confer with, consult and advise department heads onproblems relating to the PROCUREMENT of goods, services, and construction; make recommendations pertainingto vendor responsibility decisions, vendor performance, product performance, and vendor integrity.

3 Underdirection of the ACCO, with considerable latitude for independent action and decision making, ADMINISTRATIVE PROCUREMENT Analysts serve in the capacity of Deputy ACCO in agencies requiring large scaleprocurement involving the acquisition of goods, services, and construction; enforce and monitor agencycompliance with Chapter 13 of the City Charter and with the Rules of the PROCUREMENT Policy Board, Mayoralpolicies and procedures and PROCUREMENT -related laws, rules, and regulations; direct and supervise aprocurement program of significant size or complexity within the agency involving the acquisition of goods,services, and construction; develop procedures for administration of contract and PROCUREMENT activities;coordinate training activities for agency and PROCUREMENT staff; manage the PROCUREMENT staff in dailyactivities involving major PROCUREMENT and contracting functions and in specifications for services, andnegotiations of prices and terms with vendors, contractors, and suppliers; may direct, coordinate, and controlthe planning, implementation, and supervision of the central purchase of goods, services, and constructionused by one or more City agencies.

4 ADMINISTRATIVE PROCUREMENT Analysts, in the temporary absence of theACCO, may perform the duties of that position. All ADMINISTRATIVE PROCUREMENT Analysts perform relatedwork.(This is a brief description of what you might do in this position and does not include all the duties of thisposition.)THE SALARY: Salaries will be commensurate with the level of responsibility of the managerial assignment andwill be consistent with the Managerial Pay Plan. Salaries for appointments to non-managerial assignments willbe made in accordance with the collective bargaining pay TO APPLY: If you believe you meet the requirements in the "How to Qualify" section, submit an applicationon the Online Application System (OASys) at Follow the onscreen applicationinstructions for electronically submitting your application and payment, and completing any requiredinformation. A unique and valid email address is required to apply online.

5 Several internet service providers,including but not limited to Google, Yahoo!, AOL, , and offer free email addresses. Allnew OASys accounts require verification before a candidate can submit an application to ensure theExam No. 7041 - Page 2accuracy of candidate information. Verification is instantaneous for most accounts, but some accounts mayrequire up to 24 hours to be reviewed by a staff member and resolved. Email notification will be sent tothose creating accounts that require additional documentation before they can be resolved. Please keep thisinformation and the application period deadline in mind when creating your account. The followingmethods of payment are acceptable: major credit card, bank card associated with a bank account, or a prepaiddebit card with a credit card logo which you may purchase online or at various retail outlets. If you are receiving or participating in certain forms of public assistance/benefits/programs, or are a veteran,you may qualify to have the application fee waived.

6 For more information on eligibility for a fee waiver anddocumentation requirements, visit the Fee Waiver FAQ on the Online Application System at may come to the DCAS Computer-based Testing & Applications Centers to apply for this examinationonline and submit a money order payable to DCAS ( exams ) or to submit documentation for a fee centers will be open Monday through Saturday from 9:00 AM to 5:00 PM:ManhattanBrooklyn2 Lafayette Street210 Joralemon Street17th Floor4th FloorNew York, NY 10007 Brooklyn, NY 11201 Special Circumstances Guide: This guide is located on the DCAS website and available at the DCASC omputer-based Testing & Applications Centers. This guide gives important information about claimingVeterans' or Legacy credit, and notifying DCAS of a change in your mailing address. Follow all instructionson the Special Circumstances Guide that pertain to you when you complete your "Application for Examination.

7 "HOW TO QUALIFY: You are responsible for determining whether or not you meet the qualification requirementsfor this examination prior to submitting your application. If you are marked "Not Qualified," your applicationfee will not be refunded and you will not receive a and Experience baccalaureate degree from an accredited college and four years of full-time satisfactoryprofessional experience in purchasing, PROCUREMENT , contract administration or a related field,at least eighteen months of which must have been in an ADMINISTRATIVE , managerial or executivecapacity or supervising professional personnel performing duties in one or more of the abovefields; combination of education and/or experience equivalent to "1" above. However, allcandidates must have the eighteen months of ADMINISTRATIVE , managerial, executive orsupervisory experience described in "1" of an acceptable professional PROCUREMENT certification may be substituted for upto one year of the experience described in "1" above, but not for the eighteen months ofadministrative, managerial, executive or supervisory experience described in "1" involves the purchasing of goods, construction or construction-related services, human services,professional services, and standardized services.

8 " PROCUREMENT experience" includes preparing documentationfor solicitations; checking specifications for adequacy; analyzing bids and proposals for fair and reasonablepricing and/or responsiveness; and assessing whether bidders are responsible."Standardized services" includes services that do not typically require a provider to have experience in aspecialized field or hold an advanced degree. A standardized service is highly commoditized and procurementsfor such services are generally awarded based on the lowest price. Examples of Standardized Services include:security, janitorial, secretarial, transportation, office machine repair, collection, and food related for services such as plumbing, electrical, and HVAC for maintenance and repair not related to newconstruction also fall into this category."Contract administration experience" includes management of a PROCUREMENT unit or program through theplanning and evaluation of PROCUREMENT documents and activities; reviewing and drafting recommendationsfor solicitation, contract awards, and modifications; and ensuring contract compliance with an understandingof all the major components of the contract.

9 "Professional experience" in the PROCUREMENT of goods and services or contract administration does notinclude experience which consists primarily of basic clerical duties or tasks such as filing, typing and dataentry, answering the telephone, sorting, and copying materials." ADMINISTRATIVE , managerial or executive work experience" must include the authority to make critical decisionsabout matters of order for experience in a job to be accepted, you must have dedicated at least 60% of your time performingduties which involved the PROCUREMENT of goods or services or the administration of education requirement must be met by June 30, 2017. The experience requirement must be met by thelast day of the Application Period (May 23, 2017).Exam No. 7041 - Page 3 The high school diploma or its educational equivalent must be approved by a State's Department of Educationor a recognized accrediting organization. The college or university must be accredited by regional, national,professional, or specialized agencies recognized as accrediting bodies by the Secretary of Education andby the Council for Higher Education Accreditation (CHEA).

10 If you were educated outside the United States, you must have your foreign education evaluated to determineits equivalence to education obtained in the United States. This is required only if you need credit for yourforeign education in this must clearly specify in detail all of your relevant education, experience, and professional procurementcertifications on your Education and Experience Test and submit it by the end of the Application you are currently employed by the City of New York, do not assume that persons reviewing your Educationand Experience Test will know information which you do not provide on your Education and Experience Test,including information about your current job. If you have applied for a previous examination, do not assumethat persons reviewing your Education and Experience Test will know about information you provided on aprevious Education and Experience will not receive credit for education which you obtain after June 30, 2017 or experience and professionalprocurement certifications which you obtain after the end of the Application Requirement Advisory: Under New York City ADMINISTRATIVE Code Section 12-120, you mightneed to be a resident of the City of New York within 90 days of the date you are appointed to this residency requirements vary by title, appointing agency and length of service, consult the appointingagency's personnel office at the time of the appointment interview to find out if City residency is Requirement: You must be able to understand and be understood in of Identity.