1 ADP time & aTTENDANCE . ETIME ManuaL . CARTOYS, INC. AND WIRELESS ADVOCATES, LLC. TABLE OF CONTENTS. BRIEF INTRODUCTION .. 3. TIMEKEEPING RESPONSIBILITIES .. 4. NAVIGATION TO eTIME .. 5. EMPLOYEE TASKS .. 6. Basic Timestamp Punch In/Out (hourly employees only) .. 7. Accessing Your 8. Resolving Timecard Exceptions (hourly employees only) .. 9. Add a Comment .. 11. Working at a Different Location Transfer Labor (hourly employees only).. 12. California Meal Break Penalty (hourly employees only) .. 13. Puerto Rico Meal Break Penalty (hourly employees only) .. 16. Viewing Hours Worked (hourly employees only) .. 17. Timecard Approval (hourly employees only).
2 18. Remove Timecard Approval (hourly employees only) .. 19. Requesting time Off .. 20. View the Status of a time Off Request .. 22. Retract a time off Request .. 23. Cancelling an Approved time Off Request .. 24. Viewing Schedules and time Off Requests .. 25. View Accrual Balances in Your 26. Accessing Employee Reports .. 27. Run the My Accrual Balances and Projections Report .. 28. Using the 29. MANAGER 30. Quick Links .. 31. Daily Tasks .. 32. Editing Your Employee's 33. California Meal Break Penalty - Manager 34. Puerto Rico Meal Break Penalty - Manager Review .. 35. Resolving Timecard Exceptions .. 36. Timecard Approval by Manager.
3 37. Remove an Approval from a Timecard .. 39. Historical Edits .. 40. Manage a time Off 41. Managing Work Schedules Access Schedule Editor .. 45. Managing Work Schedules Create or Change a Work 46. Managing Work Schedules Create an Ad hoc Shift .. 50. 1. Rev 03/02/16. Managing Work Schedules Run a Report of Employees Work Schedules .. 51. Manager Delegation Proxy .. 52. Delete a Manager Delegation Request .. 54. Find an Employee Using 55. Find an Employee Using Search .. 56. Find time Data Using Search .. 57. Accessing Online Help .. 58. Running Reports .. 59. GLOSSARY OF TERMS .. 61. 2. Rev 03/02/16. BRIEF INTRODUCTION. ADP eTIME is a time and aTTENDANCE System that allows Employees to: Enter time worked (hourly employees only) via timestamp punch in and out Submit requests for time off ( paid time off, vacation, sick, etc.)
4 Access and view timecard details, making corrections to timecards as necessary to ensure accuracy View paid time off balances ( paid time off, vacation, sick, etc.). View work schedule and calendar Managers to: Manage employee requests for time off ( paid time off, vacation, sick, etc.). Maintain employee's work schedules Generate reports to aid in resource management and other related business operational tasks 3. Rev 03/02/16. TIMEKEEPING RESPONSIBILITIES. Employees: 1. Each employee is solely responsible for the accuracy of his/her timecard, and must make edits in eTIME to document any timekeeping discrepancies. Falsifying any time record is prohibited 2.
5 Timestamp punch in and out 3. Make edits to incorrect or missing time punches 4. Report missed, late, short meal or rest periods 5. Approve time card on the last scheduled shift of each pay period 6. Notify manager for corrections needed after a pay period has ended Managers: 1. Review all direct reporting employee's timecards at the end of every pay period Examples of what to look for include: a) Unpaired punches to be corrected b) Pattern of unpaired punches c) Meal break variances, missed meal breaks d) Non-compliant edits e) Excessive edits f) Patterns of acceptable and unacceptable edits 2. A manager can only edit an employee's timecard if the individual is on a leave of absence or if the employee has terminated and he/she is unable to enter remaining time data 3.
6 Sign off approving all direct reporting employee's timecards before 10:00 PST on every Monday following the close of the pay period 4. Submit historical edits ( missed hours worked, vacation or sick time ) to the ADP Employee Service Center 5. Hold employees accountable to the timekeeping policies and procedures, partnering with Human Resources for non-compliance 6. Run and review available timecard reports to manage timecard exceptions (see examples noted above). 4. Rev 03/02/16. NAVIGATION TO eTIME. 1. Login to the ADP Portal ( ). 2. From the ADP Portal > time & aTTENDANCE > eTIME. Managers you need to be in your employee role to access the time & aTTENDANCE tab 3.
7 A new browser window will open in eTIME. The eTIME system view is based on your specific role and access. Example Employee View in eTIME. Example Manager View in eTIME. 5. Rev 03/02/16. EMPLOYEE TASKS. 6. Rev 03/02/16. Basic Timestamp Punch In/Out (hourly employees only). Starting Point: My Information > My Timestamp 1. Click Record Timestamp to record your start and end times 7. Rev 03/02/16. Accessing Your Timecard You can access your timecard to view how timestamp recorded your time . Starting Point: My Information > Timecard 1. In the Timecard widget, click the gear icon 2. Select Pop-Out In the following example, the employee punched in at 9:00 and out at 6:00 Because the employee skipped lunch and cancelled his meal deduction, his timecard shows that he worked nine hours.
8 8. Rev 03/02/16. Resolving Timecard Exceptions (hourly employees only). Exceptions highlight unexpected or unusual transactions, such as when an employee works outside his/her scheduled time frame, scheduled day or misses a time punch. Exceptions may be resolved by entering, editing or deleting timecard data. Starting Point: My Information > Timecard 1. In the Timecard widget, click the gear icon 2. Select Pop-Out 3. In the Timecard screen, hover your mouse over highlighted fields to see the explanation for the highlight. In the example below there is a Missed In Punch on 2/23. To fix this exception, enter your actual start time 4.
9 Add, edit, and delete information as required to accurately reflect your timecard information, then click Save. Erase data for the entire row Insert a new row 9. Rev 03/02/16. Resolving Timecard Exceptions (continued). 10. Rev 03/02/16. Add a Comment If you punch in late, miss a punch or edit your timecard in any way, you need to provide a comment. Starting Point: My Information > Timecard 1. In the Timecard widget, hover your mouse over the field in which you want to add a comment 2. Select the Comments hyperlink to open the available comments 3. Checkmark the applicable comment and select OK. 11. Rev 03/02/16. Working at a Different Location Transfer Labor (hourly employees only).
10 Your manager may require you work temporarily at a different location. You can perform a transfer labor transaction on your timecard for hours worked at the temporary location. Starting Point: My Information > My Timestamp 1. Select Transfer 2. Click Search 3. In the Select Transfer window, select the appropriate Location. Ask your manager for the location code, if necessary. 4. Click OK. 5. Click Record Timestamp to punch in using the new labor account (Location). 12. Rev 03/02/16. California Meal Break Penalty (hourly employees only). An employee and employer can mutually agree to waive an employee's meal period. When an employee works through a meal period, the employee will receive an extra hour of pay.