Advance Ship Notice (ASN) WebForms on LowesLink

1 Advance Ship Notice (ASN) WebForms on LowesLink MODIFIED: 9/21/2015 ASN WebForms LLOOWWEE SS EEDDII - 2 - Table of Contents Welcome to LowesLink .. 4 ASN Processing & Vendor Requirements .. 4 Hardware/Software Requirements .. 5 Overview of ASN WebForm Process .. 5 Setup, Testing, & Initial Access .. 5 Timeliness of ASNs .. 5 Functions within the ASN WebForm Application .. 5 Creating ASNs from Orders .. 5 Creating Replacement ASNs .. 5 Creating ASNs Manually .. 6 Order Types .. 6 Order Processes .. 6 Orders not shown on the ASN WebForm .. 7 Mandatory data for an ASN .. 7 Optional data for an ASN .. 7 Data changes allowed within an 7 GS1-128 Labeling .. 8 ASN Non-Compliance .. 8 Integrating ASN WebForms .. 8 IMPORTANT INFORMATION ON PROCESSING ASNS .. 8 Definition of Types of Shipments .. 8 Getting Set-Up on ASN WebForms .

2 9 1. Vendor Numbers .. 9 2. Registering for ASN WebForms .. 9 How to Log-in to ASN WebForms .. 10 ASN WebForm Screens .. 11 Main Menu .. 11 List and Detail Screens .. 11 1. Create ASN from Order (access screen from Main Menu or Sidebar) .. 11 2. Create ASN from Order Detail (access screen by selecting an order on Create ASN from Order List) .. 11 3. View Pending ASNs (access screen from Main Menu or Sidebar) .. 12 4. Pending ASN Detail (access screen by selecting an ASN from the Pending ASN List) .. 12 5. View ASN History (access screen from Main Menu or Sidebar) .. 12 6. ASN History Detail (access screen by selecting an ASN from the ASN History List) .. 12 7. Create Test ASN (access screen from Main Menu) .. 12 Scrolling through the Screens .. 13 Sorting the ASNs .. 13 Selecting Data Values from the Drop Down Boxes .. 13 Using the Side Bar Menu .. 13 Home and Log-Off Options .. 14 Using the Buttons at the top and bottom on the Detail Screens .. 14 Difference between using the Buttons versus using the Side Bar to Navigate.

3 15 Options on the Side Bar .. 15 How to Set Defaults .. 15 ASN WebForm Instructions .. 15 Printing the Order/ASN .. 15 Using the Data Filter on each List Screen .. 15 Testing ASN WebForms .. 17 ASNs in 21 Create ASN from Order .. 21 ASN WebForms LLOOWWEE SS EEDDII - 3 - Select an Order from the Create ASN from Order List Screen .. 22 Create an ASN from the Create ASN from Order Detail Screen .. 23 View Pending ASNs .. 25 Select an ASN from the Pending ASN List Screen .. 25 Update an ASN on the Pending ASN Detail Screen .. 26 View ASN History .. 28 Select an ASN from the ASN History List Screen .. 29 Update an ASN on the ASN History Detail Screen .. 29 Invoices .. 35 EDI Contacts at Lowe s .. 35 Who to Contact with Questions .. 35 TABLE A: Order, Shipment, & Item Details on an 36 TABLE B: Add Line .. 37 ASN WebForms LLOOWWEE SS EEDDII - 4 - Welcome to LowesLink ASN WebForms Lowe s Advance Ship Notice (ASN) WebForms allow our trading partners to send shipment information through LowesLink which will be used by Lowe s to plan for and expedite the receipt of shipments.

4 The ASN WebForm automates the reporting of product shipped to Lowe s stores and distribution centers for direct-to-Store, direct-to-DC, consolidation, and vendor prepared cross-dock purchase orders. Lowe s does not currently require the ASN to be submitted for these types of orders: 1) If you are currently providing Lowe s ASNs for ocean import orders via GXS, you will not be required to also submit an ASN via LowesLink . 2) If you are currently shipping live plants to Lowe s, those shipments do not currently require an ASN to be submitted. 3) If you are sending Lowe s a reverse purchase order, those shipments do not require an ASN. 4) At this time, the ASN will not be used for reporting shipment information for special orders (SOS orders) shipped to a Lowe s location or shipped directly to a Lowe s customer. 5) Repair product purchase orders do not currently require an ASN. 6) This application does not currently allow ASNs to be created for consignment shipments. If a trading partner is outsourcing the shipments to Lowe's, either the trading partner or third party must provide the ASN shipment data to Lowe's.

5 Ultimately, the trading partner is responsible for making certain that Lowe s receives ASN shipment data for all shipments they are responsible for. Lowe s purchase orders can be sent to our trading partners via traditional EDI, WebForms , phone, or fax, and the ASN can be sent via WebForms if the trading partner is not currently setup for the ASN via traditional EDI. The ASN WebForm application enables you to generate an ASN by providing you a turnaround ASN template from the order data. You may see the order information on the ASN WebForm before you receive the actual order. The order displayed on the ASN WebForm should not be used to ship the product. You must receive the order from Lowe s before you ship it or complete the ASN. This is IMPORTANT because an order can be cancelled or unreleased that may have been displayed on the ASN WebForm application but later removed from the WebForm application because of the order status. Once you receive the actual order via EDI, WebForms , phone, or fax, you may complete the ASN by entering shipment details and adjusting item information as needed.

6 If your company uses the ASN to ship by and the order changes or is cancelled, your company will be responsible for the cost of the shipment. The ASN WebForm allows summary type shipment information to be sent to Lowe s. This means that you will not be required to identify on the ASN WebForm the pallets/cartons in which the items are packaged. Using the ASN WebForm, you will provide the shipment information and the total quantity shipped for each line item. The GS1-128 bar code label is not required for WebForm ASNs. Lowe s created ASN WebForms to provide our trading partners with a low-cost EDI solution. This is done by allowing our trading partners to use a web browser to interact with our EDI system over the Internet. This document will provide you with the requirements necessary to begin utilizing Lowe s ASN WebForms . If a trading partner prefers to use Full-Integration EDI for exchanging ASN documents electronically with Lowe s, they should contact Lowe s EDI Coordinator.

7 If you place the GS1-128 label on your pallets and/or cartons for Lowe s shipments, please consider moving to Traditional EDI in the near future on the EDI 856 Advance Ship Notice and the EDI 824 Application Advice. We can continue using the ASN WebForm until you are ready to switch to Traditional EDI if you choose to make the transition. It is currently not a requirement to switch to Traditional EDI. ASN Processing & Vendor Requirements Trading partners who are candidates for ASN WebForms are approved by Lowe s Logistics Team. You will receive a request from Lowe s Logistics Team to begin sending ASNs to Lowe s. If you choose to use WebForms to submit ASNs to Lowe s, you will indicate this on the ASN vendor profile that you will be asked to complete. This step is required before we can begin testing ASN WebForms . Lowe's requires all ASN WebForm users to complete a Subscriber Agreement to obtain log-in access to LowesLink if you have not previously returned an agreement, ASN WebForms LLOOWWEE SS EEDDII - 5 - and submit an ASN WebForm Registration Form.

8 The steps to complete these two documents are outlined in the section on Getting Set-Up on ASN WebForms . Hardware/Software Requirements When going through the LowesLink registration process, there are prompts to check for system requirements. See the section Getting Set-Up on ASN WebForms for information on registering for the application. Overview of ASN WebForm Process Setup, Testing, & Initial Access - Once you gain access to the on-line application, you will perform a test ASN. There are several tests provided that you can perform but you do not have to test all of the orders. With one test, you are basically verifying you have access to the system, and we hope you find the application easy to use. When one test has been completed, you should begin to send ASNs in production for all shipments. When you are given access to the ASN WebForm application, you may see orders displayed for product you have already shipped. These are listed because we display orders that have not had an ASN submitted for 90 days after the order s requested delivery date.

9 You should submit an ASN for all of the orders displayed on the screen. Timeliness of ASNs - The information contained in the ASN must be reported to Lowe's as soon as the truck is sealed or before the shipment leaves your facility. It is preferred the ASN arrive at least one day prior to delivery. Although discouraged, the ASN is accepted even though the arrival of the shipment has already occurred. Functions within the ASN WebForm Application - The ASN WebForm application basically has three functions: Creating ASNs from orders that are displayed (orders will reside on the Create screen), Saving ASNs that you are not ready to submit (ASN will reside on the Pending screen), and Submitting ASNs (ASN will reside on the History screen). More information follows on these screens. Creating ASNs from Orders The ASN WebForm allows you to view replenishment (non-SOS) orders to create an ASN for a specific order. These orders are associated with your registration and the Lowe s vendor numbers you have been assigned.

10 Therefore, you can view all of the orders for all of the vendor numbers that you included in your registration for EDI WebForms . If your vendor number changes, you will need to email and request a vendor number update to your LowesLink username/user id. Be sure to review the section on Getting Set-Up on ASN WebForms for detailed information on vendor numbers. When you have entered all of the information for the ASN and submit it, the ASN will be displayed on the History screen within the application. All of the ASNs that have been submitted will be accessible to you for a period of 90 days after the order s requested delivery date. You also have the option of entering information for the ASN and saving it until you are ready to submit it; the ASN will reside on the Pending screen. Each ASN represents only one order, even if multiple orders are being delivered to one location. The only status that limits a view of the order for an ASN to be created is the cancelled status.