ALA-CASE Fall Conference for Administrators 2016

1 ALA-CASE fall Conference for Administrators 2016 HANDOUT What Every administrator Needs to Know About Special Education to Avoid Legal Troubles! October 17 19, 2016 Orange Beach, Alabama Monday AM (October 17, 2016 ) General Session ALSDE SES Staff, Hot Topics Nancy Ray, Adapted PE The SES recognizes that a process for delivering technical assistance is needed as part of customer service. Customer service is an integral component of an eff ective system of general supervision along with program accountability, fi scal accountability, data accountability, and performance accountability.

2 The SES section has developed a process for delivering TA that is directly linked to other components of its general supervision system. There are three types of TA: universal, targeted, and intensive. Moreover, the TA process consists of several delivery options, including on-site trainings, teleconferences, webinars, Podcasts and Moodle TECHNICAL ASSISTANCE PROCESSSTEPS IN THE PROCESS1. All technical assistance requests will be submitted on a standardized form and will be submitted to the ALSDE/SES through email. Emails should be sent to The Technical Assistance Form must be completed in its entirety. Each individual area of request will require its own form. Any required documentation must accompany the request Part of the TA request requires submission of a proposed Technical Assistance Action Plan.

3 This plan must be completed by the LEA, using a problem-solving method to include identified needs, measurable end outcomes, and next steps. The TA Action Plan will accompany the technical assistance request. After the TA has been provided, the LEA and SES staff members will review and finalize the TA Action Emergency requests will still require completion of the form, but the Special Education Coordinator should contact the Regional Specialist for his/her LEA so an emergency meeting of the TA Team can be Twice monthly, the TA Team, which is composed of ALSDE Education Specialists from varying expertise areas, will meet and review all submitted requests. The TA Team will discuss the request and proposed TA Action Plan and determine the following: level of TA to be provided, how the TA will be provided, by whom it will be provided, and where/when the TA will be provided.

4 Technical assistance levels will be as follows: Universal TA: This type of TA includes mass electronic information dissemination to address identified areas of needed TA. The SES Program Coordinator regularly issues News You Can Use informational topic papers to provide information and resources via mass email to the LEAs. To provide information and assistance in multiple areas, SES staff develop one-pagers that are posted on the ALSDE Web site in order to be accessed by the public as well as school personnel. Other examples of universal TA include state-wide conferences with specifically-designed content to address common areas of need, such as the Council of Administrators in Special Education ( case ) fall and Spring Conferences, subject-specific conferences, the MEGA Conference (Special Education Strand) conducted each July, and either a Back-to-School Conference or Novice Coordinators Meeting designed especially for Special Education Coordinators in preparation for the school year.

5 Targeted TA: This type of TA consists primarily of regionally-provided TA, such as training that may be conducted as part of the 11 Regional Planning Teams (RPTs) across the state to address specific areas in both general and special education ( , co-teaching/co-planning). Other examples of targeted TA include those delivered in response to needs identified from monitoring data, such as IEP training or Secondary Transition training. Training under targeted TA is delivered by SES staff in each region of the state and attended by personnel from LEAs, primarily within that region. Some training efforts, however, are conducted in conjunction with other agencies, such as Alabama s Parent Training and Information (PTI) Center and the Alabama Disabilities Advocacy Program (ADAP).

6 Special Education ServicesAlabama State Department of EducationPO Box 302101 Montgomery, AL 36130-2101 information and/or interesting facts from Special Education Services, Alabama State Department of Technical Assistancefor Technical AssistanceQuick Quick TipsTipsDRAFTT echnical Assistance, SES Technical Assistance ProcessSpecial Education Services, October 2016 Intensive TA: This type of TA is delivered to specific LEAs identified with specific needs through monitoring, dispute resolution, and/or the special education database to correct an identified area of non-compliance or address another training need in order to improve the provisions of a FAPE in the least restrictive environment (LRE) for children with IEPs.

7 This type of TA may be necessary when the universal or targeted TA has not met the LEA s needs. 6. After the TA Team has met on the submitted request, the LEA will receive an email from the TA Team identifying the contact person for the technical assistance to be The assigned TA provider (SES staff member) will email the LEA within five (5) business days to discuss the training to be Next, the technical assistance will be provided according to the individual needs of the LEA as determined by the TA Team. After the technical assistance has been provided, the TA provider will review the proposed Technical Assistance Action Plan with the Special Education Coordinator and other stakeholders to accept or modify the submitted plan or to develop a new The Technical Assistance Action Plan will be monitored by the TA provider or Regional Specialist on a consistent basis, and documentation to support action steps will need to be submitted by the Completed Technical Assistance Request Form, Technical Assistance Action Plan Form, Technical Assistance Progress Monitoring Form.

8 And any provided documentation will be kept on file at the Alabama State Department of Education/Special Education State Department of Education Special Education Services Technical Assistance Request Form **This form must be completed in its entirety before the request will be considered.** Area of Technical Assistance Requested (select one per request form): Indicator 1: Graduation Rate Indicator 2: Drop Out Rate Indicator 3b: Participation in Assessments Indicator 3c: Performance in Assessments Indicator 4a: Suspension/Expulsion: Performance Indicator 4b: Suspension/Expulsion: Compliance Indicator 5: LRE Indicator 6: Preschool LRE Indicator 7: Preschool Outcomes Indicator 8: Parental Involvement Indicator 9: Disproportionate Representation Indicator 10: Disproportionate Representation by Disability Indicator 11: Initial Evaluation Timeline (60-day Timeline) Indicator 12: Preschool Transition Indicator 13: Secondary Transition (compliance) Indicator 14.

9 Post-school Outcomes Behavior Child Count Curriculum Fiscal IEP Preschool Transition (noncompliance related) Eligibility Collaborative Teaching Administrators Training Gifted Data Analysis Assistive Technology Other (please specify) LEA: Date of Submission: Region:_____ (select one) Coordinator s Name: Statement of Specific Technical Assistance Need(s): 1. Describe in detail the basis for this request: 2. What previous TA related to this topic has been provided? a. Describe the training b. When and by whom was the training provided? **Please attach any related documentation of previous trainings, such as agendas and sign-in sheets. ** 3. How did you determine the need for additional TA?

10 Provide data to support this request **Any information containing personally identifiable information (PII) must be sent through Secure File Sharing server. ** DRAFTA labama State Department of Education Special Education Services Technical Assistance Request Form Suggestions for Proposed Technical Assistance 1. What method of technical assistance do you feel would meet this need? 2. Who is the targeted audience for this technical assistance request? 3. Does your system have the capability to participate virtually in technical assistance?_____ 4. What is your time frame for completion of this technical assistance?Additional Comments: Instructions for Submission of this Request: Please email the completed request and any supporting documentation to Tina Sanders at at least thirty (30) days prior to anticipated date of implementation of request.