ANANCIATA MUYAMA (affiliate)

1 SOLICITATION NUMBER: 72038822R10004 ISSUANCE DATE: December 06, 2021 CLOSINGDATE/TIME: December 27, 2021 SUBJECT: Solicitation for Cooperating Country National Personal Service Contractor (CCN PSC) Administrative Assistant (Roving), FSN 06 Dear Prospective Offerors:The United States Government, represented by the Agency for International Development (USAID), is seeking qualified persons to provide personal services under contract as described in this must be in accordance with Attachment 1, Sections I through V of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all solicitation material for their solicitation does not obligate USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the must be directed in writing to the Point of Contact specif ied in the attached , ANANCIATA MuyamaContracting Agency for International EmbassyMadani Avenue, BaridharaDhaka-1212, BangladeshTel: (880-2) 5566-2000 Fax: (880-2) MUYAMA (affiliate)Digitally signed by ANANCIATA MUYAMA (affiliate) Date: 18:07:27 +06'00' Solicitation for a CCNPSC Administrative Assistant (Roving), 72038822R10004 2 ATTACHMENT 1 I.

2 GENERAL INFORMATION 1. SOLICITATION NO.: 72038822R10004 2. ISSUANCE DATE: December 06, 2021 3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: December 27, 2021 at 4:30 pm local time in Dh a k a, Banglad esh. 4. POINT OF CONTACT: Dominic Gomes, email at Please DO NOT send applications to this email address. For instructions on how to apply, see section IV & V of this solicitation. 5. POSITION TITLE: Administrative Assistant (Roving), FSN 06 6. NUMBER OF VACANCIES: Multiple 7. MARKET VALUE: FSN-06, 40 hours equivalent (TK. 946, TK. 1,639, per annum). In accordance with AIDAR Appendix J and the Local Compensation Plan. Final compensation will be negotiated within the listed market value 8. PERIOD OF PERFORMANCE: The period of performance is five years, with the possibility of extensions. 9. PLACE OF PERFORMANCE: Dhaka, Bangladesh with possible travel as stated in the Statement of Work. 10. ELIGIBLE OFFERORS: This is a Cooperating Country National position; all qualified Bangladeshi Nationals are eligible to apply.

3 11. SECURITY LEVEL REQUIRED: The successful candidate shall be required to obtain a Facility Access clearance. 12. STATEMENT OF DUTIES: A. GENERAL STATEMENT OF PURPOSE OF THE CONTRACT The incumbent serves primarily as a Floating Administrative Assistant (AA) and will be assigned to provide programmatic and administrative back-up support to all support and technical offices as needed basis. The position s basic functions consist of a full range of administrative and secretarial support services. The AA will perform work of a confidential nature, in lieu of secretarial or administrative personnel who are ill, on vacation, or otherwise absent or preoccupied for varying periods of time. The position is located in the Executive Office of USAID/Bangladesh and directly reports to the Human Resources Specialist, who coordinates the assignments of the Roving Secretary with the requesting offices. Solicitation for a CCNPSC Administrative Assistant (Roving), 72038822R10004 3 B.

4 STATEMENT OF DUTIES TO BE PERFORMED secretarial , Administrative, and Clerical Support a. Using automated data processing equipment and software, types, prints, and reproduces correspondence. Establishes and maintains files for correspondence, memos and emails; according to USAID procedures and standards . Takes the initiative to act on routine matters. b. Manages the correspondence control system. Receives, screens, and ensures correct distribution of mail, attaching relevant background material. Reviews outgoing correspondence/files for proper address, routing and attachments prior to transmission. Records, tracks and properly distributes incoming and outgoing correspondence. Reviews and takes appropriate action on documents in the in and out boxes. Maintains files and records, with input from EXO/C&R; maintains time and attendance report. c. Researches, collects, reviews and interprets information, both general and technical, required to draft non-technical correspondence.

5 Searches files and records to assemble background information for needed reports. d. Receives and places telephone calls, takes and leaves message; answers questions or directs callers to other staff members; sets up meetings and schedules appointments; receives and assists visitors. e. Maintains Leave Plan of all members of the team they are supporting. Prepares Time and Attendance sheets and serves as a timekeeper for staff. f. As required by workload, may be assigned as a second Secretary or Assistant, assisting regular Admins Assistants in the performance of their official duties. General Services, Logistics and Coordination g. Assists with the coordinating and the logistical set up of meetings, field trips, retreats, off-site training, seminar and workshops including meeting room, meals, travel and hotel arrangements. Arranges appointments, meetings, and conferences as requested, to include scheduling conference rooms and notifying participants.

6 H. Assists with various department specific administrative functions such as assistance in the preparation of travel requests, transportation requests, purchase requests and completion of different forms and reports. Keeps on hand a supply of commonly used Mission forms as well as key documents. i. Prepares USAID specific software requisitions for Mission functions. Performs as a requester for USAID's procurement system. j. Prepare requisitions for office supplies, repairs on office equipment, printing services and maintenance request for residences. Maintains stock levels of all standard office supplies and reorders as required. k. Serves as a travel coordinator and prepares domestic/international travel authorization in E2 travel management system for any assigned office staff and visiting officials; Arranges appropriate modes of travel, such as flights and rental cars, as well as making reservations for lodging, and prepares vouchers in E2. l.

7 The Floating AA maintains contact with counterparts in the US Embassy and submits MyService requests as needed. m. Provides logistic support and acts as point of contact for visiting Temporary Duty (TDY) personnel as delegated by the assigned office director. Solicitation for a CCNPSC Administrative Assistant (Roving), 72038822R10004 4 C. SUPERVISORY RELATIONSHIP The incumbent will report to the Human Resources Specialist. When serving on assignment as an Office or Division Secretary, day-to-day supervision will be from the appropriate Office or Division Chief. D. SUPERVISORY CONTROLS Supervision of other Mission staff is not contemplated. 13. PHYSICAL DEMANDS The work requested is generally sedentary and poses few physical demands. The incumbent may be required to visit activities outside Dhaka. II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION To be considered for the position, a candidate must meet the Minimum Qualifications listed below. Education: Completion of Secondary level education is required Prior work Experience: Minimum of three years of secretarial or clerical experience is required.

8 Job Knowledge: Must have good working knowledge of administrative and filing procedures. A basic knowledge of best practices in administration and logistics is required. The AA must have a good understanding of general document preparation, and be able to quickly develop, a familiarity with USAID activities and programs, as well as a general knowledge of office procedures and practices. The AA must have a good working knowledge of file management, mail handling, and correspondence formatting. Skills and Abilities: Strong communication and interpersonal skills are required. Demonstrated skills in work-flow management, document preparation, correspondence filling and archiving, scheduling in calendar and telephone procedures. Excellent organizational skill and the ability to multitask. Demonstrated proficiency in commercial software packages such as Word, Excel, Access, and Power Point. Must have the ability to independently draft routine correspondence based on the administrative policies.

9 Language Proficiency: Level IV (good working knowledge) English proficiency is required. Fluency in native language Bangla proficiency is required. English language proficiency will be tested. III. EVALUATION AND SELECTION FACTORS Applications that do not meet the required minimum qualifications will not be scored. Candidates meeting the above required qualifications for the position will be evaluated based on information presented in the application. USAID reserves the right to conduct written examinations and interviews with the top ranked short-listed candidates. If the interview is conducted, it will be one of the determining factors in the final selection. Candidates will be evaluated and ranked based on the following selection criteria: Education: (Pass/Fail) English Language Proficiency: (Pass/Fail) Prior Work Experience: (30 Points) The Minimum of three years of secretarial or clerical experience is required. Job Knowledge: (35 Points) Must have good working knowledge of administrative and filing procedures.

10 A basic knowledge of best practices in administration and logistics is required. The AA must have a good understanding of general Solicitation for a CCNPSC Administrative Assistant (Roving), 72038822R10004 5 document preparation, and be able to quickly develop, a familiarity with USAID activities and programs, as well as a general knowledge of office procedures and practices. The AA must have a good working knowledge of file management, mail handling, and correspondence formatting. Skills and Abilities: (35 P oints) Strong communication and interpersonal skills are required. Demonstrated skills in work-f low management, document preparation, correspondence filling and archiving, scheduling in calendar and telephone procedures. Excellent organizational skill and the ability to multitask. Demonstrated proficiency in commercial software packages such as Word, Excel, Access, and Power Point. Must have the ability to independently draft routine correspondence based on the administrative policies.