Animal Welfare Inspection Guide - USDA-APHIS

1 Animal Welfare Inspection Guide The Department of Agriculture ( usda ) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of any individual s income is derived from any public assistance program. (Not all prohibited bases apply to all programs). Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact usda s TARGET Center at (202) 720-2600 (voice and TDD). To file a complaint of discrimination, write to usda , Director, Office of Civil Rights, 1400 Independence Avenue, SW.

2 , Washington, DC 20250-9410, or call (800) 795-3272 (voice) or 720-6382 (TDD). usda is an equal opportunity provider and employer. Revised March 2020 Savedate 3/11/2020 1:19 PM Animal Welfare Inspection Guide Contents - 1-1 Contents Tip: Depending on your application settings, you may have to use CTRL-click to use hyperlinks. Contents 1-1 Introduction 1-5 Purpose 1-6 Disclaimer 1-7 Meaning of Must, Should, and May 1-8 Meaning of Bulleted and Numbered Lists 1-9 Using the Inspection Guide 1- 10 Inspection Guide Updates 1- 11 Required Inspection Procedures 2-1 Required Inspection Procedures 2-3 Safety 2-4 Inspection Steps 2-5 Inspection Findings 2-6 Inspection Photographs 2- 16 Inspection Inventory 2- 18 Exit Interview 2- 22 Delivery of the Inspection Report 2- 23 ACI Team Inspection with a VMO after a Veterinary Care Direct 2-25 Risk Based Inspection System (RBIS)

3 2- 26 Deciding Not to Conduct an Inspection 2- 27 Attempted Inspection 2- 28 Prelicense Inspection 2- 30 Refusal of Inspection 2- 32 Interference 2- 33 Correcting, Rescinding, and Amending an Inspection Report and/or Inventory 2- 34 Inspection Report and Teachable Moments Review 2- 35 General Inspection Procedures 3-1 Preparing for the Inspection 3-3 Conducting the Inspection 3-4 Completing the Inspection Report 3- 21 Safety and Ethics Issues 3- 39 Specific Types of Inspections 4-1 Airport Inspection 4-1 Animal Rides 4-4 Attempted Inspections 4-6 Auction Market Inspection 4- 14 Barrier Facility Inspection 4- 17 Contents Savedate 3/11/2020 1:19 PM Animal Welfare Inspection Guide 1-2 Change in Class of License Inspection 4- 20 Complaint Inspection 4- 23 Courtesy Visits 4- 25 Dead Animal /Parts or Serum/Blood Dealer Inspection 4- 29 Dogs and Cats in Residence Inspection 4- 31 Domestic Hoofstock Inspection 4- 33 Drive-through Zoo/Park Inspection 4- 34 Lion and Tiger Enclosure Inspection 4- 41 Marine Mammal Facility Inspections 4- 43 New Site Approval Inspection 4- 51 Pet Store Inspection 4- 53 Petting Zoo Inspection 4- 55 Photo Shoot Inspection 4- 59 Prelicense Inspection Process 4- 62 Search Inspection 4- 69 Traveling Exhibitor Inspection 4- 75 Record-Keeping for Licensees 5-1 Records 5-2 Veterinary Care Requirements for Licensees 6-1 Attending

4 Veterinarian 6-2 Written Program of Veterinary Care 6-7 Records 6-8 Inspection Guidance 6- 11 Documentation of Veterinary Care NCIs 6- 25 Research Facility Inspection 7-1 IACUC Review Information 7-3 Protocol Review Information 7- 11 Contracted Research or Projects that Involve Multiple Registrants 7-23 Records 7- 25 Guidance for Veterinary Schools and Veterinary Technician Programs (VTP) for the Inspector 7- 32 Inactive Research Facility or Research Facility with No Activity for Two Years Inspection 7- 34 Holding Period 7- 36 Research Facility Protocol Selection Worksheet 7- 37 Appendices 1 Appendix A. Forms and Worksheets A-1 APHIS Form 7002 Program of Veterinary Care A-1 APHIS Form 7003A Application for New License A-5 APHIS Form 7003 Application for License Renewal A/B A-6 APHIS Form 7003 Application for License Renewal C A-7 APHIS Form 7005 Record of Acquisition of Dogs and Cats on Hand A-8 APHIS Form 7006 Record of Disposition of Dogs and Cats A- 10 Contents Savedate 3/11/2020 1.

5 19 PM Animal Welfare Inspection Guide 1-3 APHIS Form 7006A Continuation Sheet for Record of Disposition of Dogs and Cats A- 12 APHIS Form 7011A Application for Registration A- 14 APHIS Form 7011 Application for Registration - Registration Update A-15 APHIS Form 7019 Record of Animals on Hand (Other than Dogs and Cats) A-16 APHIS Form 7020 Record of Acquisition, Disposition or Transport of Animals (Other Than Dogs and Cats) A- 17 APHIS Form 7020A-Continuation Sheet for Record of Acquisition, Disposition, or Transport (Other Than Dogs and Cats) A- 18 APHIS Form 7023 Annual Report of Research Facility A- 19 APHIS Form 7023A - Continuation Sheet for Annual Report of Research Facility A- 20 APHIS Form 7023 - Instructions A- 21 Amended Inspection Report Letter A- 22 Attempted Inspection Checklist A- 23 Attempted Inspection Leave Behind Flyer A- 24 Attempted Inspection Letter and Enclosure A- 25 Complaint Worksheet A- 27 Environmental Enrichment Plan Inspection Checklist A- 28 Facility Contact Worksheet A- 30 Inspection Report Review Checklist A- 31 New License Fee Schedule Class A A- 33 New License Fee Schedule Class B A- 34 New License Fee Schedule Class C A- 35 Options for Identification of Dogs and Cats A- 36 Personally Identifiable Information (PII)

6 Examples A- 37 Script Following Attempted Inspection A- 39 Search for Unlicensed Activity Worksheet A- 43 State and Territory Identification Codes A- 44 Teachable Moments Review Checklist A- 45 Unsatisfactory Optimal Hours Response Letter A- 47 Appendix B. Direct Noncompliance Item (NCI) Guidance B- 48 Direct NCI Guidance B- 49 Appendix C. Equipment and Supplies C-1 Appendix D. Body Condition Charts D-1 Body Condition Assessment Charts D-2 Cat D-3 Cougar D-4 Dog D-5 Elephant D-7 Leopard D-8 Lion D-9 Tiger D-10 Tiger cub size information D-11 Contents Savedate 3/11/2020 1:19 PM Animal Welfare Inspection Guide 1-4 Appendix E. Acronyms E-1 Appendix F. Index F-1 Introduction Savedate 3/11/2020 1:19 PM Animal Welfare Inspection Guide 1-5 Introduction Contents Purpose 1-6 Disclaimer 1-7 Meaning of Must, Should, and May 1-8 Meaning of Bulleted and Numbered Lists 1-9 Using the Inspection Guide 1- 10 Questions or Concerns with the Inspection Guide 1- 10 Inspection Guide Updates 1- 11 Introduction | Purpose Savedate 3/11/2020 1:19 PM Animal Welfare Inspection Guide 1-6 Purpose The purpose of the Animal Welfare Inspection Guide is to provide an aid for APHIS Animal Care personnel when inspecting usda licensed and registered facilities.

7 The Inspection Guide is not a Regulation or Standard and does not rise to the level of policy. It serves as a tool to improve the quality and uniformity of inspections, documentation, and administration of the Animal Care Program. The Inspection Guide is designed to facilitate the decision-making process. It cannot, and is not intended to, replace the inspector s professional judgment. The Inspection Guide summarizes current regulatory and procedural criteria for usda licensed/registered facilities, and provides examples of Inspection processes for verifying compliance. It does not add to, delete from, or change current Regulations or Standards. Introduction | Disclaimer Savedate 3/11/2020 1:19 PM Animal Welfare Inspection Guide 1-7 Disclaimer The Animal Welfare Inspection Guide is intended to be a reference document to assist the inspector.

8 The Inspection Guide does not supersede the Animal Welfare Act (AWA), the AWA Regulations and Standards, AC policies and other guidance, the Required Inspection Procedures, standard procedures, or the inspector s professional judgment. All Inspection decisions must be justified by applicable sections of the AWA and/or the AWA Regulations and Standards. Introduction | Meaning of Must, Should, and May Savedate 3/11/2020 1:19 PM Animal Welfare Inspection Guide 1-8 Meaning of Must, Should, and May The words must, should, and may are used throughout the Guide as follows: Must is used when the referenced action is required by an Animal Care procedure or by the 9 CFR Regulations/Standards Should is used when the referenced action(s) is: o Directed by Animal Care Management.

9 - Strongly recommended, but not specifically required by an Animal Care procedure, or - Strongly recommended, but not specifically required by the Title 9 Code of Federal Regulations (CFR) Regulations/Standards May is used when the referenced action(s) is optional Introduction | Meaning of Bulleted and Numbered Lists Savedate 3/11/2020 1:19 PM Animal Welfare Inspection Guide 1-9 Meaning of Bulleted and Numbered Lists Bulleted lists indicate that there is no particular order to follow. Numbered lists mean that each step is meant to be done sequentially. Introduction | Using the Inspection Guide Savedate 3/11/2020 1:19 PM Animal Welfare Inspection Guide 1- 10 Using the Inspection Guide Review the contents of the Inspection Guide to get a feel for the scope of covered material.

10 Use the Table of Contents in each chapter (mini TOC) to find the needed information. If the Table of Contents is not specific enough, turn to the index to find the topic and corresponding page number. Questions or Concerns with the Inspection Guide If you have questions or concerns about the information in the Inspection Guide , you should contact your Supervisory Animal Care Specialist (SACS). Introduction | Inspection Guide Updates Savedate 3/11/2020 1:19 PM Animal Welfare Inspection Guide 1- 11 Inspection Guide Updates The Animal Care (AC) Unit issues and maintains this Inspection Guide electronically on the AC Website. The Inspection Guide on the Animal Care Website has the most up-to- date information. Notification of revisions to the Inspection Guide are distributed via the APHIS Stakeholder Registry to anyone who has subscribed to receive Animal Care program updates.