AP Coordinator’s Manual

1 AP Coordinator s Manual2 018 -19E X A M DAT E SMay 6 10 | May 13 17AP Coordinator s Manual 2018-19 About the College BoardThe College Board is a mission-driven not-for-profit organization that connects students to college success and opportunity. Founded in 1900, the College Board was created to expand access to higher education. Today, the membership association is made up of over 6,000 of the world s leading educational institutions and is dedicated to promoting excellence and equity in education. Each year, the College Board helps more than seven million students prepare for a successful transition to college through programs and services in college readiness and college success including the SAT and the Advanced Placement Program.

2 The organization also serves the education community through research and advocacy on behalf of students, educators, and further information, visit Equity and Access PolicyThe College Board strongly encourages educators to make equitable access a guiding principle for their AP programs by giving all willing and academically prepared students the opportunity to participate in AP. We encourage the elimination of barriers that restrict access to AP for students from ethnic, racial, and socioeconomic groups that have been traditionally underrepresented. Schools should make every effort to ensure their AP classes reflect the diversity of their student population.

3 The College Board also believes that all students should have access to academically challenging course work before they enroll in AP classes, which can prepare them for AP success. It is only through a commitment to equitable preparation and access that true equity and excellence can be Services for Educators877-274-6474 (toll free in the United States and Canada) 212-632-1781610-290-8979 (fax) Email: educators outside the United States)Call Center Hours M F, 8 8 ET April 22 May 31, 2019, M F, 7 9 ETAP Services for Students888-225-5427 (toll free in the United States and Canada) 212-632-1780 Email: Services Mailing Box 6671 Princeton, NJ 08541-6671 For overnight and/or courier mail.

4 AP Services 1425 Lower Ferry Road Ewing, NJ 08618-1414877-274-6474 (toll free in the United States and Canada)College Board Services for Students with Box 6226 Princeton, NJ 08541-6226844-255-7728 (for school staff in the United States and Canada) 212-713-8333 Email: eligibility-related mail such as SSD coordinator forms or applications for accommodations to: College Board SSD Box 7504 London, KY 40742-7504866-360-0114 (fax)Office of Testing IntegrityContact OTI if you discover or suspect any issues related to the security of your school s Box 6671 Princeton, NJ 08541-6671 800-750-6991 (toll free in the , Territories, and Canada) 609-406-5430 609-406-9709 (fax) Email: 2018 The College Board.

5 College Board, Advanced Placement Program, AP, AP Central, and the acorn logo are registered trademarks of the College Board. AP Capstone is a trademark owned by the College Board. Macintosh is a registered trademark of Apple Computer, Inc. Microsoft and Windows are registered trademarks of the Microsoft Corporation. All other marks are the property of their respective owners. Visit the College Board on the web: AP Coordinator s Manual1 Contents3 Introduction4 Frequently Requested Information5 Important Information for 2018-196 Coming in 2019-20: New AP Resources and Annual Processes7 2018-19 Master Checklist7 Before Exam Day9 Exam Day10 After Exam Day11 2018-19 AP Coordinator Planning Calendar14 2018-19 SSD Coordinator Planning Calendar15 Exam Security Overview16 Informing Students of the Importance of Exam Security 18 Informing AP Teachers of the Importance of Exam Security19 Ordering Exams and Collecting Exam Fees19 Ordering Policies20 Special Ordering Instructions20 French, German, Italian, and Spanish Language, Spanish Literature.

6 And Music Theory Exams20 AP Computer Science Principles Exam20 AP Chinese and Japanese Exams on CD21 AP Seminar and AP Research Exams21 AP Studio Art Exams21 Homeschooled Students and Students Whose Schools Do Not Offer AP Exams21 Ordering Alternate Exams for Late Testing23 Exam Fees23 AP Fee Reduction Policy25 Rebates for Schools with Large AP Programs26 Checking and Storing Exam Materials26 Selecting Authorized Staff26 Checking the Exam Shipment 26 Regularly Scheduled Exam Materials27 Braille, Large-Type (14- or 20-point), and ATC-Format Exam Materials27 Alternate Exams for Late Testing27 Storing Exam Materials27 Multischool Exam Centers 28 Borrowing and Lending Exam Materials Prohibited28 Comparison of Exam Forms and Materials 30 Preparing Proctors30 Proctors for AP Exams30 Proctor/Student Ratio32 Proctor Duties 33 Ensuring Testing Room Compliance 33 Off-Site Testing33 Timing the Exams35 Table: Estimated Timing for AP Exam Administrations36 Table.

7 Exams That Require Special Equipment37 AP Proctor Training37 Materials Needed for the Training37 Proctor Training Instructions49 Preparing Students49 What Students Should and Should Not Bring to the Exam Room 50 Calculator Policy52 Calculator Release Statement53 Table: AP-Approved Graphing Calculators54 Completing Responses in the Appropriate Exam Booklets54 Preadministration Sessions54 2019 Answer Sheet and Preadministration Instructions54 AP Student Packs55 Students Testing at T wo Schools55 Homeschooled Students or Students from Other Schools56 Exam Day Activities56 Mandatory Starting Times56 Admitting and Seating Students 56 Seating Policy57 Diagram: Seating Plans57 Seating Students for Calculus and History Exams59 Table.

8 Seating Policies for AP Exams60 Distributing Materials60 Closing the Exam Room/Latecomers60 Supervising the Exam Room60 Accounting for Materials During the Exam60 Using Restrooms During Testing 60 Breaks During the Exam61 Providing Extra Paper61 Collecting Exam Materials61 Discussing Exam Content61 Dismissing Students62 Administration Incidents62 Completing the Incident Report63 Table: You Must Complete an Incident Report for the Following69 Table: Administration Incidents Involving Chinese and Japanese Exams on CD Only 70 Table: Administration Incident Involving Seminar Exam Only71 Table.

9 Do Not Complete an Incident Report for the Following73 Post-Exam Activities73 Checking Free-Response Booklets, Answer Sheets, and Audio Student Responses73 Filling in the Fee Reduction Circle on Answer Sheets73 Designating Class Sections73 Send Us Your Comments and Best Practices74 Returning Exam Materials74 When to Return Exam Materials74 Preparing Materials for Return74 Create a Packing List75 Returning Exams Using Split Shipment75 Returning Exams for Students with Disabilities76 Studio Art Portfolios79 Shipping Your Cartons79 Generate Your Invoice 79 How to Generate an Invoice80 Score Reporting Services80 Overview of AP Exam Scores80 AP Score Reporting80 Reports and Services for

10 Schools80 Online Score Reports 80 Additional Score Reporting Services81 Viewing Data by Class Section 2018-19 AP Coordinator s Manual281 Score Reporting and Services for Students81 Ordering Score Reports81 Additional Score Reporting Services83 Exams that Require Special Preparation84 Exams for Students with Disabilities84 Submitting Requests for Accommodations84 Submission Deadline84 Assistance for Temporary Physical or Medical Conditions85 Ordering Exams for Students with Disabilities85 Types of Accommodations85 Readers, Sign Language Interpreters, and Writers86 Assistive Technology Compatible (ATC)